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Templates / Proposal

Free Preschool Proposal Template

A preschool proposal covers the care plan, the adaptation approach, what updates parents get, pricing, and payment terms.

Preschool Proposal template preview

Language:

en

Last updated:

October 2026

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Parents want the calm of knowing a child is safe and cared for, but the first weeks can feel like a gamble when drop-offs turn into tears and nobody flags a problem until it spills into home and work. The preschool proposal puts the routines and the communication plan into writing, so a parent can see how weekday care runs before the price comes up. The layout uses deep teal with a soft red accent under Nunito headings and Inter body text, which keeps the details readable while still feeling human.

The proposal starts with In brief, then moves through A bit about us and Meet the team into the named roles in Team, so a parent knows who they’ll actually see at drop-off and pick-up. How the service runs explains the adaptation steps and the daily rhythm, then the care details spell out meals, naps, pick-up handovers, and when teacher meetings happen. Pricing holds a single monthly line item, and the parent signs in Get started, where the start date and usual drop-off and pick-up times get confirmed.

  • In brief Opens with what weekday care covers and how the first weeks are handled, then points to confirming the start date and the first adaptation days.
  • How the service runs Explains the adaptation start and the daily rhythm, including how updates and same-day replies work during opening hours.
  • Pricing Lists Preschool Day as a monthly priced item, and you replace the template’s numbers with your own before sending.
  • Get started Carries the signature and fee summary, and the parent confirms the place by signing and choosing a start date plus drop-off and pick-up times.
  • Payment States when monthly invoices are issued, the 7-day payment window, and the key terms around start date, handovers, and adaptation.

Once the prices are swapped for your own, the proposal gets sent for online acceptance, leaving a signed copy and a clear record of what care was agreed and when the monthly billing starts. The parent sees the scope first, then the terms, then signs at the end, which means the decision doesn’t hang on a vague promise or a last-minute phone call.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a preschool proposal

PartWhat it covers

In brief

Summarises the weekday cover and the early feedback parents get in the first weeks, then points to confirming the start date and adaptation plan.

A bit about us

Explains the setting and the routines behind the care, including how early issues like meals, naps, or separation get noticed and adjusted.

Meet the team

Clarifies who parents will see at drop-off and pick-up so questions go to the adults who were there that day.

Team

Names the roles and what each person handles, including room leadership and on-site speech support.

Recent work

Introduces examples of recent starts to show what gets watched and communicated in the first weeks.

Portfolio

Describes prior adaptation and transition cases, including how routines were changed and what was tracked.

How the service runs

Covers the weekday rhythm, how daily updates work, and the sequence from agreeing timings to moving through adaptation into full days.

Weekday full-day care

Spells out the weekday care scope, including adaptation days planning and how meals are handled and reported back.

Nap time and rest routine

Details rest cues and sleep notes, plus what the daily pick-up handover covers and when teacher meetings happen.

Pricing

Includes a priced items table for a monthly care line item, and you replace the prices to match your age group and weekday hours.

Get started

Includes the signature and a fee summary, so a parent confirms the place by signing and selecting a start date and usual drop-off and pick-up times.

Payment

Sets the billing timing, 7-day due date, and the practical terms around start month, handovers, and how adaptation begins.

Daily updates

Explains what the same-day pick-up summary covers, how patterns get raised early, and how out-of-plan items and ending care are handled.

Who it is for

Nursery directors, preschool owners, and childcare coordinators offering weekday full-day care who need parents to sign and confirm a start date and daily timings.

The proposal in full

In brief

You will have weekday care you can plan around, and a child who knows the room, the adults, and the daily rhythm, with early, plain updates on how the first weeks are landing.

Most parents who call us are lining up weekday cover around work hours, and they want to know drop-off, pick-up, meals, naps, and how the first weeks in a group will go. You will have a settled daily rhythm and quick feedback after each day, so nothing drifts unnoticed. Next we will confirm your start date and map the first adaptation days.

We start with adaptation days that include you and then short separations, so your child meets the room, the teachers, and the day in small steps. We watch how they manage meals, nap time, and transitions, write brief development notes, and agree a daily rhythm with you. You get a short handover at pick-up every day and a longer teacher check-in early on.

A bit about us

We run a nursery and preschool where the day is built around steady routines that young children can predict. Our work is full-day preschool care for working families, plus a toddler room for ages 1 to 3, on-site speech support, and day-to-day teaching that prepares children for the next stage without rushing them through it.

parents choose us because we make the first weeks practical and visible. We do adaptation in steps, we write down what we see in the group, and we talk to you at pick-up while the day is still fresh. When something is not working, like meals, naps, or separation at the door, we change the plan early and tell you what we changed and why.

Meet the team

You will see the same lead people at drop-off and pick-up, so questions get answered by the adults who were there for the day.

Team

Katarzyna Nowak, Nursery Director. Katarzyna sets the daily standards in the rooms and is the person we bring in when a child needs a tighter adaptation plan.

Marek Zieliński, Preschool Teacher. Marek leads the preschool day, keeps the group rhythm steady, and gives you a clear pick-up summary on meals, nap, and mood.

Joanna Wójcik, Toddler Room Lead. Joanna runs the toddler room and focuses on the practical steps that make days easier: transitions, calm separations, and sleep cues.

Agnieszka Lewandowska, Speech Therapist. Agnieszka sees children in the preschool for speech sessions and gives simple home pointers you can use at the table and in play.

Recent work

These are recent starts where we handled the first weeks carefully and kept parents in the loop early, especially around separation, naps, and meals.

Portfolio

New start with adaptation plan. A child who cried hard at drop-off started with two short days with a parent present, then brief separations. By week two, drop-off took under five minutes and the child joined morning play after the door closed.

Toddler room transition. A 2-year-old moved into the toddler room with a new nap rhythm. We kept nap time consistent, shifted lunch earlier, and tracked sleep for ten days so home bedtime could match what was happening at nursery.

Preschool readiness check-in. Before a child’s move on, we did a school readiness diagnosis and a parent meeting with clear notes: attention in group, speech and understanding, self-care, and what to practise in the next eight weeks.

“Drop-offs got easier fast, and we always knew how the day went.”

Parent, starting full-time care

How the service runs

Full-day preschool care runs on weekdays with the same daily rhythm, and you get a short update at pick-up every day. Between days, you can reach us with one message and we will reply the same day during opening hours.

1. Adaptation start Once, at start We agree your start date, your usual drop-off and pick-up times, and what your child is used to for meals and naps. Adaptation begins with days that include a parent, then short separations, so we can see what helps and keep the steps small. 2. Daily rhythm Every day We run the day to a stable sequence: arrival, play, meals, outside time, rest, and afternoon activities. We keep an eye on the moments that usually wobble, like the door, changing activities, and settling for nap time, and we adjust the day before it becomes a pattern. 3. Observation notes Weekly We make brief development notes from what we see in the group, including speech, play, attention, and self-care. If something needs support, we set a simple plan for the next week and tell you what we are watching for at home and at nursery. 4. Teacher check-in Each month You get a planned check-in with the lead teacher so you are not relying only on the two minutes at pick-up. We cover what is working, what is still hard, and any changes you want us to try around meals, naps, or drop-off.

Weekday full-day care

Care and education on weekdays with a stable daily rhythm so you can plan drop-off, pick-up, meals, nap time, and afternoons.

ADAPTATION DAYS PLAN

A step-by-step start that can include you in the room and then short separations, adjusted after the first days based on what we see.

MEALS AND EATING SUPPORT

Daily meals with calm encouragement and a record of how eating went, including what was refused, so you can match dinner at home.

Nap time and rest routine

Daily rest time with consistent cues, a note on whether your child slept and for how long, and small changes when sleep is not happening.

DAILY PICK-UP SUMMARY

A short, same-day handover at pick-up covering mood, meals, nap, and any moments that mattered, so you are not hearing news days later.

TEACHER MEETING AND READINESS NOTES

A planned teacher meeting each month, plus a school readiness diagnosis and parent information when that stage is relevant for your child.

Pricing

Pick the plan that matches your child’s age group and the hours you need on weekdays. Prices are for one month of full-day preschool care. Prices are per month.

Priced items

Get started

If you would like to secure a place, we will confirm the start date and send the first invoice for the opening period.

1. Sign this proposal to confirm your place. 2. Choose your start date and drop-off and pick-up times. 3. Begin adaptation days and move into the full weekday rhythm.

JAK WYGLĄDA ADAPTACJA, JEŚLI DZIECKO MOCNO PRZEŻYWA ROZSTANIE?

We start smaller and we keep the steps predictable. We begin with time in the room with you, then short separations, and we repeat the same handover routine at the door. After the first days we tell you what worked, what did not, and what we will try next.

ILE DZIECI JEST W GRUPIE I ILE OSÓB NA SALI?

We will confirm the current group size for your child’s age and how the day is covered across opening hours before you start. We do not guess this in a proposal because it changes with enrolments, sick days, and the time of day you drop off and pick up.

CO ROBICIE, KIEDY DZIECKO NIE CHCE JEŚĆ ALBO NIE ŚPI W POŁUDNIE?

We treat it as a routine problem, not misbehaviour. We try small changes we can repeat, like seating, timing, and a calmer lead-in to the meal or rest. You get the same-day note at pick-up, and if it continues we agree a plan for the next week.

JAK WYGLĄDA DZIEŃ: WYJŚCIA NA DWÓR, POSIŁKI, LEŻAKOWANIE?

Each day follows the same order so your child can predict what comes next: arrival and play, meals, time outside, then rest, then afternoon activities. We will tell you the exact times for your child’s room when we confirm your start, because they vary by age group.

Signature

Fee summary

Payment

Each month of full-day preschool care is invoiced at the start of that month. Nothing is paid up front beyond it. Every invoice is payable within 7 days of its date.

Start date. Before your first day we confirm your child’s room, the current group size, and the daily timing for that room. Your place is held from the agreed start month once the first invoice is issued.

Drop off and pick up. We agree your usual drop-off and pick-up times before you start, so we can plan the handover and the room cover. If somebody else is collecting, tell us in writing that day.

Adaptation. Adaptation start happens once, at the beginning. We begin with time in the room with you, then short separations, using the same handover routine at the door. We update you after the first days with next steps.

Daily updates

You will get a short same-day summary at pick-up covering meals, rest, and how the day went. If we notice a pattern that needs a plan, we raise it early and agree what we will try next week.

Outside the plan. Anything outside the monthly plan is agreed first and charged separately, including additional speech therapy sessions or extra support time beyond what is included. We will tell you the cost and schedule before we book it.

Ending care. If you need to end monthly care, the notice period and the last billable month are set out on your enrolment form. We apply the same notice both ways so you can plan childcare and work schedules.

Questions about this proposal template

Jak wygląda adaptacja, jeśli dziecko mocno przeżywa rozstanie?

Adaptation starts in small, predictable steps, including time in the room with a parent and then short separations. The plan gets adjusted after the first days based on what staff observe, and parents get clear feedback on what worked and what changes next.

Ile dzieci jest w grupie i ile osób na sali?

The group size and room cover get confirmed before the first day as part of the start details. The proposal keeps that point explicit so parents know the nursery will confirm the current numbers for the child’s room.

Co robicie, kiedy dziecko nie chce jeść albo nie śpi w południe?

The care details cover meals support and rest routines, including notes on how eating and sleep went. When something isn’t working, the plan gets changed early and parents are told what changed and why.

Jak wygląda dzień w przedszkolu i jakie są stałe punkty?

The daily rhythm is described as a stable sequence covering arrival, play, meals, outside time, rest, and afternoon activities. The proposal also calls out the wobble points, like separations and transitions, because those are where routines matter most.

Kiedy i jak dostanę informacje o tym, jak minął dzień?

Parents get a short same-day summary at pick-up covering mood, meals, rest, and anything important that happened. If staff notice a pattern that needs a plan, the issue gets raised early instead of drifting for weeks.

Kiedy wystawiacie fakturę i jaki jest termin płatności?

Monthly care is invoiced at the start of the month, with no extra up-front payment beyond that. Each invoice is payable within 7 days of its date.

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