The short version
You’ll have a subscription box you can sell with confidence, because stock, packing time, and shipping costs are based on a tested plan, not assumptions, before the first renewal cycle hits.
You’ve got a rough idea, a few suppliers, and a deadline. Next I’ll confirm the plan for month one and build the rules that make it run.
I start with what has to ship first, then work backward into the numbers and the steps. I map the box SKUs and month-by-month plan, build your subscription checkout rules, time a real pack-out on a bench, then lock in labels and carrier rates so fulfilment stops being a guess.
About me
I’m Mads Skovgaard, a subscription commerce consultant. I got into this work by watching good products get buried under messy operations: a box that sells well on day one and then collapses in week three when stock, packing, and shipping were never designed as one system.
paragraphs_2_placeholder_to_ensure_schema_compliance___note_to_user__ignore_this_if_you_are_reading_the_template_just_use_paragraphs_array_ :
How the order runs
Once you approve and sign, I’ll book the work, pull your current product list and supplier details into a single plan, and then build and test the flow end to end. You’ll see and approve the checkout rules before anything goes live.
1. Kickoff and inputs On order I send a short checklist for what I need: product list, target box contents, supplier lead times, weights, dimensions, and your current store and shipping setup. You send what you have, and I turn it into a first-pass SKU map and month-one plan. 2. Build and proof Week 1 I build the subscription rules in your checkout and billing setup: renewal dates, cut-off times, proration rules if you need them, and what happens when payment fails. You review a working test flow and approve the rules before I treat them as final. 3. Fulfilment trial Week 2 I run a pack-out bench trial with your proposed contents and packaging. I time picking, packing, inserts, labels, and handoff. If a step drags, I adjust the pack-out spec and the SKU map so the first 200 orders do not break the line. 4. Go-live runbook Week 3 I set up carrier rates and the label flow, then write a first-month fulfilment runbook that matches your actual timing and costs. You get a single set of steps for launch week and renewal week, with the decisions called out in plain language.
Subscription box sku map a sku
U and variant map for the box and its components, including weights, dimensions, pack-out grouping, and what must be locked before you open sales.
MONTHLY PLAN FOR BOX CONTENTS
A month-one plan plus a range plan framework for upcoming months, tied to supplier lead times and substitutions so you are not guessing when a product slips.
SUBSCRIPTION PRICING AND BILLING SETUP
Pricing structure and billing rules configured in your subscription tool, including renewal dates, charge timing, and failed-payment handling that you can point support emails to.
Subscription checkout build
A working subscription checkout in your website store, with the subscription logic tested end to end so signups, renewals, and account management behave the way you expect.
PICK-PACK WORKFLOW SETUP
A pick-pack flow designed for repeat monthly fulfilment, including a pack-out spec and timing notes from a bench trial so you can plan labour and cut-offs.
3PL SELECTION AND ONBOARDING
A short-list and selection support for a 3PL if you choose to outsource, plus onboarding steps and handoff requirements so they can actually start shipping your boxes.
What it costs
Pricing below covers subscription box setup through the go-live runbook, including the checkout build, pack-out trial, and 3PL onboarding if you choose to outsource fulfilment.
Priced items
Getting started
If you want month one to run on a tested plan, sign below and I’ll send the kickoff checklist the same day.
1. Sign this proposal to book subscription box setup. 2. Pay the booking invoice for 40% within 14 days. 3. Send your product list and supplier lead times so I can start the SKU map.
IF 200 PEOPLE SIGN UP, CAN WE ACTUALLY SHIP IT ON TIME?
That’s the point of the bench trial and the runbook. I time the pack-out steps, set a realistic daily throughput, and tie your order cut-offs to carrier collection times so the plan matches what can happen on a real packing day.
WHAT DO WE DO WHEN A PRODUCT IS LATE OR OUT OF STOCK?
I plan substitutions and decision points before launch: what can be swapped, what needs customer notice, and what triggers a pause on new signups. You get rules you can follow on a Tuesday morning, not a debate during fulfilment.
Signature
Fee summary
How do we stop people cancelling after the first box?
I focus on the mechanics that affect the second charge: clear renewal dates, predictable shipping windows, and an account area that makes it easy to update address and payment. Then you can add retention offers knowing the basics are not leaking.
ARE WE BETTER PACKING IN-HOUSE OR USING A 3PL?
I’ll help you decide using your numbers: labour time from the pack-out trial, storage space, unit shipping cost, and the cost of errors. If a 3PL wins, I shortlist options and set up the onboarding so the first shipment is not a scramble.
Payment
40% is due to book the work when you sign. The remaining 60% is due when I deliver the order. Each invoice is payable within 14 days of its date.
Schedule. The timeline assumes I have the inputs we agree in kickoff and that I can get answers to open questions within two business days. If inputs or decisions slip, the schedule moves by the same amount.
Client inputs. You will provide product details, target box dates, current supplier lead times, and access to the store and shipping accounts I need to configure checkout and labels. I will list what I need in writing after kickoff.
Approvals. I will not switch on subscription checkout, billing rules, or shipping label settings until you have approved the proof or test results in writing. This keeps a draft setting from becoming a live customer experience.
Revisions. This covers reasonable revisions inside the agreed subscription box setup scope, based on the SKU map and monthly plan. If you change box size, cadence, or product range after build starts, I will quote the change before I do it.
3pl
availability. If you choose a 3PL, onboarding depends on their capacity, lead times, and required paperwork. I will manage the steps and dates I can control, and I will flag any 3PL bottleneck as soon as it shows up.
Fulfilment responsibility. My work sets up the plan, the rules, and the runbook. You remain responsible for purchasing stock, paying carriers and 3PL invoices, and day-to-day fulfilment decisions during shipping weeks.
Limits. I am not responsible for carrier delays, customs holds, supplier delays, payment processor outages, or losses caused by incorrect product data you provide. I am responsible for the setup work I build and the instructions I document.
Cancellation. If you cancel after booking, the 40% booking payment is not refundable because that time is reserved and kickoff work starts. If you cancel mid-project, you will pay for work completed to date, and I will hand over what is finished.
