A translation invoice covers billable line items, totals, and a due date with payment terms that clarify what happens if the work is staged.
Share template
The translation ships, the client needs a number they can approve, and the risk sits in the wording, not the math. A translation invoice gives the work a clear label and a due date, so nobody ends up arguing later about what got billed and when payment was expected. The layout uses terracotta accents with Space Grotesk headings over Inter body text, which keeps the page feeling typeset and accountable.
The invoice starts with Line items, where the placeholder entry gets replaced with your own services and prices, then the reader lands on Totals and the payment note underneath. The written section spells out when payment is due, what late payment can affect, and how a booking payment works when the job is split, so the same term doesn’t get explained two different ways across emails, invoices, and follow-ups.
Once the invoice sits in Plutio, you change the line items and amounts, send it to the client, and connect a payment method if you want the invoice paid online. The client sees the amount due and the date first, then the terms that back it up, leaving less room for back-and-forth when deadlines are close.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
| Part | What it covers |
|---|---|
Line items | Line items holds the services you’re billing for, with the template’s placeholder ready to replace with your own lines and prices. |
Please pay the amount shown by | The written section carries Totals and the payment terms, including the due date, a booking-payment split, and what late payment can delay. |
Freelance translators, localisation specialists, subtitlers, and language service providers who need to bill for delivered work without rewriting the payment terms each time.
Line items
Please pay the amount shown by the due date printed above. If this invoice covers the 40% booking payment, the remaining 60% will be due on delivery. Late payment may delay delivery.
THANK YOU FOR CHOOSING ME FOR YOUR TRANSLATION AND LOCALISATION
Totals
A translation invoice usually includes line items for the work, a totals figure, and a due date. This template also includes payment terms that cover staged payment and what late payment can affect.
Both models show up in translation & localisation, and the invoice needs to match whatever you quoted. The line items can describe per-word work, hourly work, or per-file pricing as long as the description and amount are clear.
Localisation invoices usually name the deliverable and the unit that was priced, such as a file, batch, or hours, plus any related steps like QA or termbase work. The clearest approach is one line item per distinct piece of work with its own price.
Yes, and the written payment section in this invoice mentions a booking payment and the remaining balance due on delivery. The amounts still need to match what you agreed with the client.
The client needs the invoice link, and online payment depends on having a payment method connected on your side. If you don’t connect one, the invoice can still be sent with the amount due and due date shown.
Invoices often spell out that delivery can be affected if payment arrives late, so the expectation is written down before a deadline hits. This template includes that note in the payment terms section.
Start free today
No credit card required. No contracts. Just the tools you need to run, grow, and automate your business with Super Work AI.
No credit card required
