A tutoring intake form covers student contact details, syllabus and session format, learning needs, and the practical notes needed to start tutoring.
Tests keep coming, but the student can still feel stuck in the same places, and nobody wants to wait until the next report to find out the plan wasn’t right. The Tutoring Intake Form as a form collects the details before sessions start, so the tutor can walk into an intake call knowing the level, the format, and what the student keeps tripping over. The page uses clear blue with green accents under Raleway headings and Inter body text, so the information reads like a steady weekly plan instead of a one-off rescue.
The form opens with Start Tutoring sessions, then asks for name and contact details before moving into Session details. The questions cover the syllabus and level, the preferred session format, an address prompt for in-person tutoring, a written picture of recent grades or problem topics, a preferred start date, and any practical notes that affect setup. Parents and students see the learning context before anyone talks about times, which means the first conversation can focus on what needs fixing, not just what chapter comes next...
- Start Tutoring sessions The opening written section explains what the intake is for and what happens next after the form gets sent.
- Contact details Name, email address, and an optional phone number capture the basics for follow-up.
- Syllabus and level A required select question records the student’s exam track or learning level so the tutor prepares the right material.
- Session preferences Format choice plus an optional address field captures online versus in-person needs without guessing logistics.
- Learning needs and start Two written answers cover current grades or sticking points, the preferred start date, and any practical notes for getting started.
After the form goes out, Plutio keeps every response together, including which fields were required, so the tutor can review the intake and follow up from one place.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a tutoring intake form
| Part | What it covers |
|---|
Start Tutoring sessions | The opening written section tells the reader what the intake collects and what the next step is after sending. |
Your name | A required name field identifies who the tutor should speak with about the intake. |
Email address | A required email field gives the tutor a reliable way to reply and confirm details. |
Phone number | An optional phone field captures a call or message number when that’s easier than email. |
Session details | A short written prompt frames the learning and logistics details the rest of the form asks for. |
Which syllabus and level is the student studying? | A required selection records the syllabus and level, including options like IGCSE, IB, A Levels, and other tracks. |
Which session format do you prefer? | A required choice captures whether sessions should be in-person, online, small-group, or undecided. |
If you want in-person, what is the home address or neighbourhood? | An optional address field captures location details for in-person tutoring. |
Describe the student's recent grades, tests or topics they struggle with. | A required long-answer field captures what’s happening in grades and tests, and what topics keep coming back. |
When would you like tutoring sessions to start? | A required date field records the preferred start date for sessions. |
What do you need from us to start, and any practical notes? | An optional long-answer field captures setup needs and any practical notes that affect the first sessions. |
Who it is for
Tutors and tutoring centres who need to intake a new student for ongoing lessons, test prep, or subject support before booking the first sessions.
The form in full
Start Tutoring sessions
This form collects the details we need to begin tutoring sessions. After you send it, Aisha Al Hinai will call to arrange an intake and baseline check.
- Your name (required)
- Email address (required)
- Phone number
Session details
Tell us the syllabus, preferred format, a short learning history and your preferred start date.
- Which syllabus and level is the student studying? (required)
- IGCSE (Year 10-11)
- International Baccalaureate (MYP or DP)
- AS / A Level
- AP / SAT / other international tests
- Adult or general English / Maths
- Other / Not sure
- Which session format do you prefer? (required)
- In-person at home
- Online sessions
- Small-group class
- Undecided, need advice
- If you want in-person, what is the home address or neighbourhood?
- Describe the student's recent grades, tests or topics they struggle with. (required)
- When would you like tutoring sessions to start? (required)
- What do you need from us to start, and any practical notes?
