Free Tutoring Proposal Template
A tutoring proposal covers the assessment approach, the support plan you’ll deliver, what it costs, and the payment and cancellation terms.
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Homework turns into a fight, marks keep sliding, and the fear underneath is that a child starts wearing a label they don’t deserve. This tutoring proposal gives parents and schools one place to agree on what gets assessed, what gets supported next, and what the family is paying for, before another term disappears.
The client reads the plain-language plan first, then the proof of how you work: who stays involved from assessment through the first block, what a baseline profile includes, and what gets shared with school without turning a learning gap into a character story. Space Grotesk headings over Inter body text keep the pages structured, with purple and teal cues that hold attention without pushing urgency.
- The short version Opens with the outcome parents care about and frames what the assessment covers before anyone gets to pricing.
- Baseline learning profile summary Describes the written snapshot, priority targets, and first-term support plan that come out of the assessment.
- What it costs Carries the single priced item, Assessment plus school pack, which you replace with your own price.
- Payment Spells out when payment is due, how scheduling gets confirmed, and what happens on cancellations or no-shows.
- Getting started Carries the signature and fee summary, so acceptance and the agreed totals sit together.
Once the prices are swapped in, you send the proposal and the client accepts it online, leaving a signed start point for booking the assessment and confirming next steps. The pricing sits under What it costs, and acceptance happens in Getting started so the money and the commitment land in the same document.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
| Part | What it covers |
|---|---|
The short version | Frames the learning support problem and explains what the assessment is for, before the client reaches pricing. |
About us | Explains the approach behind the tutoring and the kind of learners the support is built for, so a parent can judge fit. |
Who you will work with | States who stays involved from assessment through the first block, so handovers don’t blur the plan. |
A recent assessment | Gives an example scenario and the kind of baseline tasks used, so the assessment feels concrete rather than vague. |
Baseline learning profile summary | Explains what gets written up after the session, including targets and a first-term support plan shared in plain language. |
Teacher feedback note | Covers what gets sent to school and what the family gets for home support, plus what’s included when concessions are the goal. |
What it costs | Includes a priced item for the package, which you update with your own rates before sending. |
Getting started | Includes a fee summary and a signature block, so the client can accept and you both have a signed record of what was agreed. |
How soon will we see any change, and what will it look like? | Answers the questions families ask about timelines, neurodiversity, and school involvement, so expectations get set in writing. |
Payment | Lists invoicing timing, payment due dates, scheduling notes, and cancellation terms, including the less-than-24-hours fee. |
School contact | Explains how school contact works, how scope changes get priced, who delivers the work, and what confidentiality covers. |
Who it is for
Learning support tutors and tutoring centres offering special education-style intervention, test prep support, or subject help like stem tutoring when parents need an assessment and a clear term plan.
Questions about this proposal template
What should a tutoring proposal include?
A tutoring proposal usually includes what gets assessed, what support will happen after the assessment, what deliverables the family and school receive, and what it costs. This one also includes payment, scheduling, and cancellation terms, plus a sign-off to begin.
Do parents need to sign a tutoring proposal before you start?
A signed proposal gives both sides a written record of what’s included, what’s excluded, and what the fees cover. This template includes an online signature in the getting started section.
How do you explain a learning support assessment to a parent?
A clear explanation names the real tasks used in the session and what the assessment produces afterward. This proposal describes a baseline learning profile across reading, spelling, writing, and maths, followed by targets and a first-term support plan.
How soon should tutoring show progress?
Early change often shows up in day-to-day routines before it shows up in marks, so the first signs can be shorter homework time and fewer refusals. This proposal also sets the expectation that academic change takes longer and gets tracked using repeatable measures.
Should a tutoring proposal cover ADHD, dyslexia, or autism?
A proposal can state whether the tutor works with neurodiversity and when another professional should be involved, so families don’t guess. This one covers dyslexia, ADHD, and autism and explains how targets align if an OT, psychologist, or speech therapist is already involved.
What payment and cancellation terms should a tutoring proposal include?
Clear terms cover when payment is due, how sessions are scheduled, and what happens if a session is cancelled late or missed. This template states payment is due before the first session and includes a 24-hour change window, a 50% late cancellation fee, and no-show terms.
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