Free Business Invoice Template
A business invoice covers the billed line items, totals, and the payment terms that say when payment is due and what happens if it’s late.
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The work gets approved, the files start moving, and then somebody needs a business invoice that doesn’t turn into a back-and-forth about what’s included, what’s still owed, and when payment actually lands. This invoice keeps the bill direct, which matters when the buyer’s picturing the work out in the real world, not just on a screen, and they need to feel sure the details won’t change halfway through.
The invoice opens on Line items, so the buyer sees what’s being charged before they get anywhere near the terms. A Totals block runs underneath, and the wording in “Payment is due on the date” covers late payment and what happens to further work and final files until payment arrives. The last section, Thanks, our team is ready to get started when you are, closes the page without adding new conditions. The layout uses a violet-blue accent with a deep olive call-to-action under Space Grotesk headings and Inter body text, so the invoice reads like industrial print matter, not a mood board.
- Line items Swap the placeholder line for your own billed work, and set the prices the buyer will be charged.
- Totals Check the totals block so the amount due reflects the numbers you entered.
- Payment is due on the date Keep or edit the late-payment wording so the buyer knows when payment is due and what pauses until it arrives.
- Thanks, our team is ready to get started when you are Adjust the closing line if you want the invoice to end with a different sign-off.
In Plutio, you replace the placeholder line and prices, send the invoice to the client, and connect a payment method if you want the invoice paid online. Once the client receives it, the invoice stays as the record of what was billed, what’s due, and the terms they’re agreeing to by paying.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a business invoice
| Part | What it covers |
|---|---|
Line items | Line items holds the billed work, with a placeholder line you replace with your own descriptions and prices before sending. |
Payment is due on the date | “Payment is due on the date” carries the Totals block and the payment terms, including what happens if payment is late. |
Thanks, our team is ready to get started when you are | Thanks, our team is ready to get started when you are finishes the invoice with a short closing message. |
Who it is for
Design studios and freelancers billing for print & editorial work, packaging design, or presentation design when the buyer needs clear charges and clear payment terms.
The invoice in full
Line items
Payment is due on the date shown above. If payment is late, we may pause further work and withhold final files until we receive it. Please contact our account manager with questions.
Totals
Thanks, our team is ready to get started when you are
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Questions about this invoice template
What should a business invoice include?
A business invoice usually includes the billed line items, a totals area that shows the amount due, and payment terms that say when payment is due. This template includes line items, totals, and a short late-payment clause.
When is payment due on an invoice?
Payment due dates vary, but the due date should appear clearly on the invoice so both sides can point to the same date. The payment terms in this invoice say payment is due on the date shown above.
What should an invoice say about late payment?
An invoice can state what happens if payment is late, especially if work is still in progress. The terms here say late payment can pause further work and withhold final files until payment is received.
How do you write invoice line items for design work?
Line items work best when they name the deliverable or service in plain language, so the buyer can match the charge to what they’re getting. This invoice starts with line items, so the descriptions carry the first impression.
Can an invoice be paid online?
An invoice can be paid online if a payment method is connected before sending. The template notes a connected payment method is optional, depending on whether you want online payment.
Do you need a contract or proposal before sending an invoice?
An invoice bills for work, but it doesn’t always spell out the scope and acceptance details on its own. Some projects also use [sending a proposal a client accepts online](/product/proposals) or [a contract the client signs in the browser](/product/contracts) before the invoice goes out.
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