Summary
Your team or attendees move through chair massage in a steady flow, the stations look tidy, and you are not left explaining delays or an empty setup.
Most teams reach out when they need a wellness moment that runs on time, fits the floor plan, and does not turn into a line-management problem. You will have a staffed chair-massage area with a clear schedule, clean setup, and one point of contact on-site. Next we will confirm headcount, timing, and placement so we can lock the run-of-show.
We run this like an on-site service, not a pop-up. We start with a quick site walk and a placement plan, then we build the schedule and sign-up flow around your timing. On the day, our lead arrives first, sets stations, routes therapists in on staggered call times, and checks in with you at agreed points.
Who you are working with
We are a mobile team that does on-site chair massage for offices and events. We got into this corner of massage because it rewards clean logistics: the right footprint, the right timing, and a sign-up flow that keeps people moving. Our work starts earlier than the first massage, with placement, routing, and a schedule you can hand to your team.
Clients bring us in when they need a station that looks like it belongs there and runs without babysitting. We keep one on-site lead, we build the schedule around your real constraints, and we plan for no-shows and late adds so the line stays predictable. If a hallway is tight or a break window is short, we design around that before anyone shows up.
The team
You will have named people behind the schedule, the setup, and the on-site check-ins, so you are never hunting for an answer mid-event.
Team
Maya Delgado, Scheduling manager. Maya builds your therapist schedule, staggered arrivals, and the sign-up plan so your timing holds from the first slot to the last.
Trent Hollis, Lead chair massage therapist. Trent is our lead chair massage therapist on-site, handling arrival, station readiness, and the in-the-moment adjustments that keep flow smooth.
Karina Soto, Event setup coordinator. Karina coordinates the footprint, chairs, and signage placement so the area looks intentional and does not block traffic.
Evan Mercer, Client liaison. Evan is your main contact for approvals and day-of check-ins, so questions land with one person and get answered quickly.
“Everyone got a slot, and the line never turned into a problem.”
Office manager, a mid-size office hosting an all-hands
How the sessions run
A session is on-site chair massage in a portable chair, typically booked in 10 to 20 minute slots. We set up in a quiet corner or open area near the traffic you want, and we bring the chair stations and supplies. You supply the space and, if you want it, a check-in point.
1. Placement and plan Before day-of We confirm your headcount, time window, and where the stations can sit without blocking doors or walkways. If the space is new to you, we will do a site walk or a quick photo review, then send back a placement plan and a simple run-of-show with arrival times and who to contact. 2. Sign-ups and flow Before start We build a sign-up flow that matches your culture and your constraints. That can be pre-booked slots, a QR sign-up, or a hybrid with a small standby list. We set the slot length, buffers, and cut-off rules so people are not wandering up to an unclear line. 3. On-site sessions Event hours Our lead arrives first for setup and a check-in with your point person, then therapists arrive on staggered call times. We run the station, keep the area tidy, and manage the schedule so the next person knows when to step in. If you need a pause for a meeting segment, we build that into the timing. 4. Review and wrap End of day We close out the last slots on time, break down the stations, and clear the space back to how we found it. Before we leave, we do a quick check-in on how the flow went, what changed on the ground, and what you would like adjusted if this becomes a recurring program.
Sessions and prices
Most clients choose the middle option. If you tell us your minutes per person and your event window, we’ll confirm a therapist count and a schedule that fits.
Priced items
Next steps
If you want us to hold your date and staffing, the next step is to lock the time window, footprint, and sign-up plan.
1. Sign and return this proposal to reserve the date. 2. Confirm headcount, slot length, and where the stations will go. 3. Pay the invoice in advance so we can schedule the team and start prep.
Signature
Fee summary
How many therapists do we need for
2 HOURS AND 80 PEOPLE?
It depends on the slot length you want. As a starting point, one therapist can usually cover 6 to 10 people per hour in 10-minute slots. Once you tell us the minutes per person and whether you want buffers, we will recommend the therapist count and a schedule that fits the window.
WHAT DO YOU NEED FROM US ON-SITE, SPACE, POWER, AND A TABLE?
We need a clear footprint for each chair station plus a small waiting area if you expect walk-ups. We do not need power for chair massage. A table is optional and helpful for sign-in materials, water, or your own wellness info, but we can run without one.
Can you run sign-ups so my staff isn’t managing a line?
Yes. We can run pre-booked slots, a QR sign-up, or a staffed check-in at the massage area, depending on what you want your staff to touch. We will set the rules for late arrivals and no-shows so the line stays fair and the chair stays full.
WHAT HAPPENS IF SOMEONE CANCELS LAST MINUTE OR YOU HAVE A THERAPIST OUT SICK?
For attendee no-shows, we keep a simple standby plan so open slots get used. If we have a therapist out sick, we call in a replacement or adjust the schedule with you right away, so you are not left discovering a gap when the first slot is supposed to start. Cancellation notice windows, late-cancellation and no-show fees, and pack expiry are set by the owner and will be listed in your booking terms.
Payment
Sessions are paid for in advance. A single session is paid when it is booked, and a pack is paid before its first session. Every invoice is payable within 14 days of its date.
Scheduling details. We’ll confirm the event window, slot length, and sign-up method before we lock the schedule. If your start time or location changes, tell us as soon as you can so we can reroute therapists.
Space and access. You’ll provide a clear footprint for each chair station and a small waiting area if you expect walk-ups. We don’t need power for on-site chair massage. A small table is optional.
Sign-ups and flow. If we’re running sign-ups, we’ll set the rules for late arrivals and no-shows so the chair stays full and the line stays fair. We’ll use those rules on-site the same way for everyone.
Cancellations. If you need to cancel or move an event, the notice window and any late-cancellation fee are set by the owner and listed with your booking. Changes inside that window may be treated as a late cancellation.
Missed sessions
For attendee no-shows, we’ll run a standby plan so open slots get used. Any no-show or late-cancel policy for booked slots is set by the owner and listed in your booking terms.
Therapist coverage. If a therapist is out sick, we’ll call in a replacement from our team or adjust the schedule with you right away. We won’t leave you finding out on-site when the first slot starts.
Packs and expiry. If you book a pack, it’s used across the sessions we schedule together. Any expiry period and any rescheduling limits are set by the owner and will be listed at the time of booking.
Scope and results. On-site chair massage is short, seated bodywork for comfort and relaxation. It isn’t medical care, and we can’t promise a specific result. If anyone has health concerns, they should check with a clinician first.
