Overview
You end up with an electrical number that matches what the inspector will ask for, a list of assumptions you can show to the electrician, and a scope split that lets you negotiate base building versus tenant work without guessing.
I’ll produce an electrical bid estimate that makes those gaps visible, prices the allowances, and lists what still needs an answer. You’ll have a number you can sign on without change-order surprises. If this looks like the right fit, you’ll send drawings and I’ll start the takeoff.
I start with a drawing takeoff and circuit count, then I cross-check fixture schedules, controls, and any notes that quietly expand scope. Where the set stays silent, I write the assumption in plain English and price it as an allowance, so you can accept it, revise it, or push it back to the landlord or engineer before bid day.
How the job runs
I work from your latest drawings, then I pressure-test the scope against what gets built and inspected on real sites.
1. Intake and setup Day 1 Collect the latest electrical, architectural, and MEP sheets you want priced. Note the bid form requirements, alternates, and any landlord or utility constraints. Confirm the bid due date and the format you want for the line items. 2. Takeoff and counts Days 2 to 3 Run a full device takeoff and circuit count from the electrical drawings. Count receptacles, dedicated power, lighting points, controls, fire alarm interfaces shown, and low-voltage power needs that land in electrical scope. 3. Schedule and controls check Day 4 Cross-check fixture schedules, wattages, mounting, dimming, sensors, emergency lighting, and exit signage requirements. Flag mismatches between plans, schedules, and notes, then price the controlling interpretation as an allowance. 4. Panels and feeders allowances Day 5 Build a service, panel, and feeder sizing allowance based on connected load, typical spare capacity, and the distribution shown. Where ratings or routes are missing, list the assumption and carry a line item that can be adjusted when details firm up. 5. Site walk for existing gear As scheduled Walk the site to verify existing electrical rooms, panel space, feeder access, ceiling conditions, and any visible constraints that affect install time. Record what is present and what is blocked, then update the estimate notes to match. 6. Bid leveling and handover Days 6 to 7 Assemble the electrical bid estimate with line items, alternates, and a written scope summary. If you send electrician quotes, build a bid leveling table that shows what is missing, what is double-counted, and what is carried as an allowance.
Line-item estimate spreadsheet
A priced takeoff broken into labor, material, equipment, and allowances, with separate line items for major systems like power, lighting, and fire alarm interfaces where shown.
ASSUMPTIONS AND CLARIFICATIONS LIST
A written list of what I assumed when the drawings do not say, including service size, panel counts, feeder routing allowances, and any gaps that need an RFI to close.
FIXTURE AND CONTROLS CROSS-CHECK
A fixture schedule check against plan symbols and notes, including controls intent, emergency lighting coverage assumptions, and any schedule conflicts that change counts or wiring method.
Scope split: base building vs tenant
A marked scope split that separates landlord base-building work from tenant fit-out work, so you can price each side and negotiate responsibility without rewriting the whole estimate.
RFI AND SCOPE GAP LOG
A numbered list of questions that affect price or inspection, written so you can paste them into an RFI. Each item states the drawing reference and the cost impact category.
BID LEVELING TABLE (IF QUOTES PROVIDED)
A side-by-side comparison of electrician quotes you provide, showing exclusions, allowances, and mismatched quantities. Notes call out the line items that drive the spread in pricing.
What it costs
Pricing below covers one electrical bid estimate through handover, based on the drawing set and access you provide.
Priced items
Optional work
Add these only if you need them for your bid package.
Priced items
Next steps
If you want me to hold time for this, the next step is to lock the scope you want priced and book the slot.
1. Sign this proposal to book the work. 2. Send the drawing set you want priced and any bid form requirements. 3. Pay the 50% deposit invoice, then I’ll start the takeoff on the booked date.
Signature
Fee summary
Payment
50% is due to book the work when you sign. The remaining 50% is due when the electrical bid estimate is finished. Each invoice is payable within 14 days of its date.
What I need. Before Day 1, send the latest electrical set, reflected ceiling plans, equipment schedule, and any landlord standards you have. If I do not have them, I will list the missing items as assumptions.
Assumptions. Where drawings do not state service size, panel schedules, feeder sizes, controls intent, or fire alarm interfaces, I will carry an allowance and write the assumption in the clarifications list.
Scope split. I will separate base building work from tenant fit-out in the spreadsheet the way the drawings allow. If ownership is unclear, I will flag the items and put them in the RFI and scope gap log.
Changes
If you issue revised drawings after I begin takeoff, I will pause and confirm what changed. I will update the electrical bid estimate once you approve the added time and cost in writing.
Schedule. The day count assumes I get a complete drawing set on Day 1 and timely answers to RFIs. Site walk timing depends on building access, and I will book it with you as soon as access is confirmed.
Use of my work. Once the balance is paid, you can use the spreadsheet and logs for your bid, lease decision, or tender comparisons on this project. I do not reuse your project documents for other clients.
