Line items
Payment is due on the date shown above. Our terms require 40% on signing and the remaining 60% on completion; if payment is late we will contact you and may withhold the vehicle.
Totals
Thanks for trusting us to keep you on the road
Free Service Invoice Template
A service invoice covers billable line items, totals, and payment terms, so a client can see what they owe and when it’s due.
Share template
The work gets finished, the car or job needs to be dependable again, and then a customer wants a service invoice that explains the bill without turning into a tense back-and-forth. This service invoice keeps the important parts in view: the Line items up top, then a clear payment note and closing message, in a violet-and-green layout with Space Grotesk headings over Inter body text.
The middle section spells out when payment is due and what happens if it runs late, so the customer doesn’t have to guess what the shop will do next if there’s a delay. The top half stays practical: four placeholder rows sit in Line items, leaving you to swap in your own work and prices, then the totals block does the math underneath.
- Line items Four placeholder rows for the work, parts, or fees, which you replace with your own descriptions and prices before sending.
- Payment is due on the date Payment terms plus a totals block, including the 40% on signing and 60% on completion wording that you adjust to match how you charge.
- Thanks for trusting us to keep you on the road A short closing note that finishes the invoice after the terms.
Once the invoice is in Plutio, you replace the placeholder lines with your own, send it to the client, and connect a payment method if you want the invoice paid online.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a service invoice
| Part | What it covers |
|---|---|
Line items | The Line items section holds four placeholder rows, so you can drop in your own work and prices before the invoice goes out. |
Payment is due on the date | The Payment is due on the date section carries the totals block and the late-payment wording, so the client sees the amount due and the terms in the same place. |
Thanks for trusting us to keep you on the road | The Thanks for trusting us to keep you on the road section closes the invoice with a short sign-off after the payment note. |
Who it is for
Mechanics, repair shops, and service providers who need to bill for completed work and show the terms in writing when the customer picks up or signs off.
The invoice in full
Questions about this invoice template
What should a service invoice include?
A service invoice usually includes line items for the work and parts, a totals section, and the payment terms. This template includes all three, with placeholders you replace with your own descriptions and prices.
How do I invoice a customer for services and parts?
Most invoices list labour and parts as separate line items, then show a subtotal and final total underneath. The line items in this template are placeholders, so you can enter the actual work done and the parts used, then let the totals section add it up.
Can an invoice say part up front and the rest on completion?
Yes, an invoice can include staged payment terms if both sides agree to them. The payment section in this template includes wording for 40% on signing and the remaining 60% on completion, which you can change to match your policy.
What payment terms should go on a service invoice?
Payment terms usually say when payment is due and what happens if it’s late. The terms section in this template says payment is due on the date shown and notes that late payment may lead to contact and withholding the vehicle.
How do I handle extra work discovered after the job starts?
The safest approach is to confirm the extra work and price before adding it to the bill. After approval, the additional work goes in as its own line item so the customer can see what changed and what it cost.
Can I take payment online from an invoice?
Online payment depends on whether a payment method is connected. This template can be sent to a client, and if you connect a payment method, the invoice can be paid online.
Start free today
Your entire business, one login away
No credit card required. No contracts. Just the tools you need to run, grow, and automate your business with Super Work AI.
Try Plutio Free
No credit card required
