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Templates / Proposal

Free Corporate Video Proposal Template

A corporate video proposal covers the brief, team roles, scope and deliverables, pricing, production plan, and booking and payment terms.

Corporate Video Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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A shoot day can chew up staff time and still come back with stiff interviews, messy audio, and a cut that doesn’t feel on-brand, leaving somebody to defend the edit to a room full of sceptics. This corporate video proposal holds the brief, the plan, and the terms in one place so the client sees how the day gets run before they see a price, with Raleway headings over Roboto body copy and a saturated blue page that reads like control, not chaos.

The proposal opens with Overview, then moves through Who you are working with and a named crew list, followed by recent work and the outcomes the client is buying, like message control and fewer sign-off loops. The middle of the proposal gets specific about how production runs, from Plan and brief lock and the recce through Filming day and the edit process, so feedback and approvals don’t get left to chance... and the client can tell what needs to happen on their side before cameras roll.

  • Overview Frames the film’s purpose and the result the client is aiming for, then introduces how the day gets planned and run.
  • Who you are working with Explains the working style and how interviews, schedules, and approvals get handled so the filming day doesn’t drag.
  • What it costs Prices Standard brand film as the single option, and you replace the template’s numbers with your own before sending.
  • Plan and brief lock Spells out the pre-production call, recce, lighting plan, and timed schedule that gets agreed before booking the shoot.
  • Booking and payment States the 50% upfront and 50% on handover terms, invoicing within 14 days, and what the client needs to provide for access and feedback.

Once the prices are swapped in for Standard brand film, the proposal gets sent for acceptance and the client signs online, with the Next steps signature and fee summary right where the decision happens. The last pages keep the project from drifting after approval, because Booking and payment and Changes to scope say what triggers extra cost, what inputs the client needs to supply, and when ownership passes over.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a corporate video proposal

PartWhat it covers

Overview

Introduces the film goal and the production approach, then sets expectations for how the brief and shoot day get controlled.

Who you are working with

Explains how the team plans, schedules, and approves interview questions and logistics so the day stays on-brief.

The team

Clarifies that the same small crew stays on the job from planning through delivery, with ownership for each part of the day.

Team

Lists the named roles and what each person handles, from producing and lighting to b-roll coverage and sound.

Recent projects

Previews recent corporate brand films as context for tone and shooting constraints, without turning the proposal into a showreel.

Portfolio

Describes example shoots and edits, and includes a short client quote as proof of how the day ran and how interviews landed.

What you get

Gives outcome-based examples, like keeping the message tight in the edit and reducing internal sign-off loops through agreed beats and timecoded notes.

What it costs

Carries a priced table of Priced items for Standard brand film, and you replace the included price with your own.

Next steps

Carries the Signature and Fee summary, and lists what gets delivered once the job is finished.

Plan and brief lock

Covers the pre-production call, message and audience lock, contributor list, and what needs approval before booking, plus the recce and lighting plan.

Filming day

Explains how interviews and b-roll run to a timed schedule, then outlines the edit, amends process, and how feedback gets supplied.

Booking and payment

Sets the booking deposit, final payment timing, invoice terms, access requirements, client inputs, and how feedback rounds work.

Changes to scope

Says what happens when the running order, contributor list, or filming time changes, and covers client-supplied materials, ownership, and usage.

Who it is for

Corporate video teams, video production companies, and freelance videographers pricing and scoping a brand film for a marketing or comms team.

The proposal in full

Overview

You have a brand film that sounds like your business, looks like your brand, and gives you a cut you can use on the site, in decks, and in hiring without extra explaining.

We’ll lock the brief, plan the day, and run interviews and b-roll on a tight schedule. You’ll end up with a film your directors can sign off without defending. Next is a short pre-production call to set the message and the running order.

We start by getting the message into a shape that works on camera, then we build a filming day around it. That means a recce and lighting plan before anyone is booked in, questions written and approved in advance, and a shoot schedule with timecodes so interviews stay on-message and on time.

Who you are working with

We’re a corporate video team that makes corporate brand films for marketing teams who need the job to run cleanly. We came up through the on-site reality of engineering and professional services: offices that are working, people with calendars, and directors who want the point made quickly. We plan like producers because the filming day is the expensive part.

Clients pick us when they want calm control of the day and a film that stays on-brief in the edit. We put the questions, the schedule, and the approvals in writing before we roll cameras, because interviews loosen up when the person being filmed knows what’s coming. We also treat sound as a first-class job, so the cut doesn’t get sunk by room echo and laptop fans.

The team

You’ll have the same small crew from planning through delivery, with named people responsible for each part of the day.

Team

Tom Hargreaves, Producer. Tom is our producer. He runs the brief lock, the schedule, and the on-the-day timings so your staff know where to be and when.

Aisha Khan, Director of photography. Aisha is our director of photography. She sets the lighting plan at the recce and keeps the interviews looking consistent across rooms and times of day.

Ben Rowe, Camera operator. Ben is our camera operator. He handles the second angle, b-roll coverage, and the practical details that keep filming moving between locations.

Lucy Pritchard, Sound recordist and mixer. Lucy is our sound recordist and mixer. She mics contributors, monitors every take, and makes sure the edit has clean dialogue that carries.

Recent projects

Here are a few corporate brand films we’ve delivered recently, showing different tones and shooting realities while keeping interviews sharp and edits on-message.

Portfolio

Engineering brand film. A single-day shoot built around four interviews and working-floor b-roll. We used a timed schedule to keep contributors moving, then cut a 90-second hero film for the homepage and decks.

Recruitment and culture film. A half-day interview block plus a roaming b-roll unit across the office. The edit leaned on short lines and pace, so the film worked for job ads and careers pages.

Customer case study shoot. A one-day case study with a client interview, site visuals, and product-in-use shots. We structured the story as problem, decision, result so it slotted into sales follow-up.

“They kept the day moving and the interviews came out natural and on-brand.”

Marketing manager, a professional services firm

What you get

* Brand film turnaround. A leadership team needed a homepage film for a site refresh, but they were worried about losing a full day to filming. We planned a tight interview block and ran six interviews in 4 hours, with b-roll captured in parallel. * Message control in edit. The first assembly ran long at 4:20, which would not hold attention on the homepage. We rebuilt the structure around three proof points, cut it to 1:45, and kept one line from each director that supported the same message. * Fewer internal loops. Sign-off was the real risk, so we agreed the script beats and the questions before filming, then used timecoded review notes in post. The film reached approval in 9 working days from shoot, with 18 consolidated notes in round one and 6 in round two.

What it costs

These three options cover the same process and crew, then step up by filming time and edit time. We’ll confirm the exact schedule after the recce.

Priced items

Next steps

When the job is finished, you’ll have a set of video files and working assets you can publish straight away.

1. One finished corporate brand film (main cut), supplied as a single master file ready for web, decks, and internal playback. 2. A short cutdown version for social and email, paced for viewing with sound off and clear on-screen text where needed. 3. A set of interview selects, labelled by contributor and topic, so your team can reuse lines in future edits and campaigns without rewatching everything end to end.

Signature

Fee summary

Plan and brief lock

We start with a pre-production call to lock the message, audience, and where the film will live. We’ll agree the running order, the list of contributors, and what needs signing off before we book a shoot date. Allow 2 to 4 working days.

RECCE AND LIGHTING PLAN

We do a short recce to check rooms, noise, access, and backgrounds, then we send a lighting and camera plan and a timed schedule. This is where we prevent the common problems: echoey rooms, messy backgrounds, and waiting around. Allow 2 to 3 working days.

Filming day

We run interviews to a schedule and keep the set small. Our producer keeps contributors moving, our sound recordist monitors every take, and we capture b-roll around site between interviews. A typical day runs 6 to 8 hours on site.

EDIT, AMENDS, AND FINAL EXPORTS

We send a first cut with a clear deadline for feedback, then we apply amends and export final versions. We ask for one set of consolidated notes per round, ideally with timecodes, so we spend time improving the cut rather than translating opinions. Allow 10 to 15 working days.

Booking and payment

To book, you’ll sign off on the proposal and pay 50% upfront. The remaining 50% is due when the finished work is handed over. Invoices are payable within 14 days of their date.

Schedule and access. We’ll agree the shoot date after the recce and brief lock. You’ll provide access, parking instructions, and a point of contact on the day, so we can keep interviews running to the timed schedule.

Your inputs. You’ll confirm the contributor list and any internal sign-offs during brief lock. If approvals or contributor availability slip, the schedule moves with them, and we’ll reset dates in writing before we proceed.

Feedback rounds. Our edit stage includes amends, handled in rounds. Each round needs one set of consolidated notes, ideally with timecodes. If feedback comes in piece by piece, we’ll pause until it’s consolidated.

Changes to scope

If the running order, contributor list, or filming time changes after brief lock, we’ll explain the impact on time and cost before we do the extra work. Nothing expands quietly and lands as a surprise invoice.

Client materials. If you supply logos, brand guidelines, or existing footage for the edit, you’re confirming you have permission to use them. We’ll use what you provide, and we’ll flag any technical issues we can see early.

Ownership and usage. Once the final payment is received, you own the finished films and final exports we deliver. We keep the right to show short extracts in our portfolio unless you ask for confidentiality in writing.

Questions about this proposal template

What should a corporate video proposal include?

A corporate video proposal usually includes the brief, the production plan, the team and roles, the deliverables, pricing, and the terms for booking and payment. This one also spells out how feedback rounds work and what changes count as a scope change.

How many filming days do we actually need for a brand film?

The filming time depends on the contributor list, locations, and how much b-roll needs capturing alongside interviews. This proposal explains how the recce, timed schedule, and interview plan get agreed before the shoot date is confirmed.

Who writes the interview questions and the script for a corporate film?

A corporate film can be driven by a client brief, a producer-led structure, or a shared outline that gets signed off before filming. This proposal states that questions are written and approved in advance during brief lock so interviews stay on-message.

What do you need from us on the shoot day so filming doesn’t drag on?

A shoot day runs smoother with access details, parking instructions, and a point of contact who can keep contributors moving. This proposal also calls out confirming the contributor list and internal sign-offs during brief lock so the schedule doesn’t slip.

How many feedback rounds are included for a corporate video edit?

Feedback is handled in rounds, and each round works best with one consolidated set of notes, ideally with timecodes. This proposal explains the round-based approach and positions timecoded notes as the format for review.

What happens if the scope changes after we approve the proposal?

Scope changes can include shifts to the running order, contributor list, or filming time after brief lock. This proposal says the impact on time and cost gets explained in advance, and nothing expands quietly into a surprise invoice.

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