Thanks for bringing us in
We will take over the timeline, keep versions organised, and deliver the masters and cutdowns you need by the agreed schedule, as long as we have the materials and approvals we need from you. These terms are here to keep the edit moving, keep the right cut in review, and avoid last minute surprises when delivery is close.
What we’re doing
We will provide video editing and post for this project, covering the deliverables listed below. That list is the whole scope: if something is not on it, we can still do it, but we will treat it as a change and confirm the impact on cost and schedule first.
To keep things predictable across systems, you will supply the media (or proxies), any existing project files you want us to work from, and the brand assets we need (logos, fonts, style guides, lower third rules). Before we start cutting, we will agree the folder structure and naming so relinking, reconforms, and versioning stay clean through picture lock and finishing.
* Offline edit to lock * Online conform and finish * Colour correction and grade * Dialogue cleanup and mix * Motion graphics and titles * Masters and cutdowns
Payment
To book the work, we invoice 30% of the total price when you sign the proposal. We start holding dates and scheduling our time once that booking payment is in and we have what we need to begin.
We invoice the remaining 70% when the finished work is handed over. Each invoice is payable within 14 days of its date. If a payment goes overdue, we will pause new work and hold delivery until the account is back up to date. If a deadline is fixed, tell us early so we can plan around approvals and payments and avoid a preventable rush at the end.
Changes and revision rounds
A revision round is one consolidated set of notes from one owner on your side, applied to the current named version we have sent you. Notes can include timing trims, shot swaps from the provided footage, text fixes, subtitle corrections, and reasonable tweaks to titles, mix, and grade within the agreed direction.
Your project includes two revision rounds. When those rounds are used, or when notes add new sections, new deliverables (like extra aspect ratios), or a new creative direction, we will price that as a change and agree it in writing before we do the work. If multiple reviewers send separate notes, we will ask you to merge them first so we do not apply conflicting feedback to the wrong cut.
Who owns what
Once the final invoice is paid, you own the finished work we deliver for this project and you can use it without limits. Until then, our working files, timelines, intermediate exports, and anything still in progress stay ours and are not for release.
We are happy to hand over a final project file on request, so your team can reopen the timeline later. A handover does not include third party plugins, fonts, stock items, or licences we do not own. If the project depends on something you already license, you provide it, and we will set it up so the project relinks properly on your system.
Showing the work
Unless you tell us not to in writing, we may show the finished work as part of our portfolio. That can include a link on our site, private samples sent to potential clients, or short clips in a reel, and we will always show the final public version, not an internal review cut.
If the project is confidential, unreleased, under embargo, or tied to an event date, tell us the rules up front. We will follow your timing and any crediting requirements you share. If you prefer that we do not post the work at all, that is fine. We just need the request in writing so the whole team follows the same instruction.
What we’re responsible for
We are responsible for doing the work with care, keeping your project organised, and delivering the agreed outputs in the agreed formats from the materials you provide. We are not responsible for problems caused by missing or corrupted media, incorrect brand assets, unclear rights or music clearances, or feedback arriving late or split across multiple reviewers.
If something goes wrong that is our fault, our first step is to fix it quickly: re-export, correct the deliverable, or roll back to the last approved version. We cannot cover losses that sit outside the edit itself, like missed media buys, venue costs, or downstream production delays. Our role is to make the cut correct, consistent, and deliverable.
Ending the project
You can end the project by telling us in writing. We will stop work on the date we agree with you in writing, and we will invoice for the work completed up to that point, including any booked time we have already committed to the schedule.
We can also end the project if we cannot get the materials, access, or consolidated approvals needed to proceed, or if invoices remain unpaid. In either case, once any outstanding invoices are paid, we will hand over what is ready on that day: the latest exported cut, any finished deliverables paid for, and, if you request it, a copy of the current project file in its current state. We keep a working archive for 30 days after final delivery for fixes or re-exports, and after that we may delete project materials unless you ask for longer storage in writing.
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