Free Videography Proposal Template
An event videography proposal covers coverage, editing, deliverables, timeline, pricing, and the booking, payment, and revision terms.
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Echoey rooms, PA hum, and a speaker who won’t stay near the mic can turn a strong shoot into a film that feels amateur for all the wrong reasons. This event videography proposal keeps the capture plan, the edit, and the decision points in one place, so the client knows what’s getting delivered and what you need to do it.
The The short version opens with the outcomes and the approach, then About us and Selected work give context through example projects and one client quote. The scope gets specific in Highlights film and On-camera interview corner, including audio on lavs, delivery formats, and revision rounds, so the client reads the deliverables before they reach What it costs. The look stays low-key in canvas-olive and indigo, with Lora headings over Roboto body text to keep each section easy to scan.
- The short version Summarises the coverage, deliverables, timeline, and the audio capture plan, including recce, sound checks, and backup recording.
- Selected work Shows sample event outcomes, including highlights films and full talk edits, plus one testimonial the client can read in context.
- Highlights film Defines the core deliverables, including the short highlights cut, the full event edit, and lav-recorded audio with a separate recorder.
- What it costs Holds the priced item for Full-day coverage, which you update with your own price before sending.
- Getting started Carries the signature and fee summary, then lists what you’ll request next, like the run of show, venue contact, and branding notes.
In Plutio, you send the proposal from proposals, the client picks the package and signs online, and the Fee summary confirms what they’re accepting. Before sending, replace the price on the single item in the pricing table and check the booking, payment, and edit timelines match how you work.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this proposal contains
| Part | What it covers |
|---|---|
The short version | States the outcome and what the proposal covers, then explains the filming and audio plan, including a recce, sound checks, and a backup recording path. |
About us | Explains the single-operator approach and why the work focuses on clear speech and a natural room feel, with a fallback plan for audio. |
Selected work | Introduces the kinds of edits the client will recognise, like a highlights piece plus a clean record of talks. |
Charity fundraiser highlights | Describes a full-day event example, including a short sponsor-facing film and a speech edit with balanced audio and captions. |
University keynote and panels | Covers an example with keynote and panel coverage, including lav audio capture and talks split into shareable sections. |
Tech firm evening event | Shows a half-day event example with interviews and a highlights cut, plus a client quote about speeches staying clear in a loud room. |
Highlights film | Defines the highlights cut, the full event edit, and the audio approach with lavs and a dedicated recorder, so the deliverables read as a checklist. |
On-camera interview corner | Adds an interview setup option, explains delivery formats, and sets the included revision rounds and what revisions can change. |
What it costs | Contains the priced item table for the package, which you update with your own price before you send it. |
Getting started | Includes the signature and fee summary, then outlines the next steps after acceptance, including schedule and venue details for the recce. |
Can you guarantee clean audio in this room? | Answers common event concerns like audio risk, working unobtrusively, and when the highlights and full edit get delivered. |
Booking and payment | Spells out the 50% upfront invoice to hold the date, what information you need before the event, and how schedule changes and mic limits get handled. |
Edits and revisions | States the included revision round, the hourly rate for further changes, delivery timings, scope change pricing, and usage terms once paid. |
Who it is for
Event videographers quoting charity fundraisers, university keynotes, and corporate video events where the client needs clear speech audio and a shareable highlights cut.
Questions about this proposal template
Can you guarantee clean audio in any room?
Clean audio depends on the room, the PA, and whether speakers will wear or stay near a mic. The proposal promises the capture plan instead: a recce, lavs where possible, a clean feed if it’s usable, and a backup recording so one failure doesn’t sink the edit.
What deliverables do clients usually get for an event film?
The proposal describes a short highlights film and a full event edit of talks or a ceremony, in order. The deliverables also mention clean speech mixing and the option to split by speaker for easier sharing.
How long does it take to receive the highlights film and the full edit?
The highlights film is delivered within 7 days of the event. The full event edit is delivered within 14 days, as long as any required logos, name captions, or sponsor slates have been provided.
How many revision rounds are included?
One revision round is included for the highlights film and one for the full event edit, based on one consolidated set of notes. Further changes are billed at £75 per hour in 30-minute blocks.
What are typical booking and payment terms for event videography?
The proposal states 50% upfront to hold the date, with the remaining 50% due within 7 days of delivery of the final files. The booking section also lists what needs sending ahead of time, like the running order and venue contact.
What information does a videographer need before the event day?
The proposal asks for the running order, speaker list, venue contact, and any access notes at least 3 working days before the event. The day-of notes also mention needing a small table near power for audio gear.
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