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Templates / Proposal

Free Videography Proposal Template

A videography proposal covers the shoot plan, deliverables, pricing, payment terms, and the sign-off process before filming starts.

Videography Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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The brief gets discussed, a date starts getting pencilled in, and then everyone needs a videography proposal that pins down what’s being filmed and what “finished” means. The buyer wants the cut to match what got agreed and land when it’s needed, not turn into drifting feedback while a deadline keeps moving. Raleway headings over Inter body text, with terracotta accents against cyan blue, keep the plan and the price easy to follow in order.

The Overview opens with the outcome the client is buying, then the document moves through who’s involved, examples of work, and the process that keeps the shoot and edit from going vague. How we work and Shot list and schedule spell out pre-production, what gets captured on the day, and what gets delivered after, including captions, social cutdowns, and an export pack, so the client can sign off on the brief before anyone rolls a camera. Review and changes is where the proposal draws the line between a change round and a change of brief, and what happens when scope shifts after the plan is agreed.

  • Overview Introduces the job, the finished deliverables, and how the plan gets locked before the shoot so the edit matches what was agreed.
  • How we work Explains the pre-production call, any recce, and the review loop, including what the client needs to supply for names, logos, and approvals.
  • What it costs Holds the priced Standard package, which you update with your own figures once the scope and hours are confirmed.
  • Payment States the 40% booking payment on signing, the remaining 60% on handover, invoice due dates, and how overage hours get agreed in writing.
  • Review and changes Defines what counts as a change round versus a new version, how scope changes get priced, and what gets delivered in the export pack.

In Plutio, you replace the price on the single Standard option, send the proposal, and the client accepts it online. Getting started carries the acceptance signature and fee summary so the next steps are clear at the point they commit, including the booking payment and what you need from them before shoot day.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a videography proposal

PartWhat it covers

Overview

Opens with the agreed outcome and the plan for getting from pre-production to delivery, including sound, captions, and export formats.

About us

Gives the background and working approach behind the videography service, including how the team keeps scope and versions from getting messy.

Who you will work with

Clarifies who the client deals with through planning, shoot, and delivery, so decisions don’t get lost in handovers.

Team

Introduces the roles involved in camera and lighting, producing and approvals, and editing through captions and exports.

Selected work

Frames the kind of past projects shown in the portfolio so the client knows what the examples are meant to prove.

Portfolio

Shows sample project types and what the deliverables looked like, from wedding films to corporate promo and conference edits.

How we work

Explains the steps from planning through filming and edit review, including what the client needs to provide before the shoot.

Shot list and schedule

Defines the written filming plan and schedule, then lists what delivery includes, such as the final edit and caption options.

Social cutdowns

Adds the shorter exports and optional full-record edit, then describes the export pack and how files are supplied.

What it costs

Contains the priced items section for the Standard option, which you update once hours and deliverables are confirmed.

Getting started

Carries the signature and fee summary so the client can accept, see the booking amount, and confirm next steps.

Payment

Sets the booking split, invoice timing, what the price includes for on-site hours, and what has to be agreed before continuing over time.

Review and changes

Defines review rounds, scope changes, delivery and sign-off, and what happens to project files and originals after final delivery.

Who it is for

Videographers quoting corporate video shoots, event videography coverage, or documentary-style edits where the brief needs to survive sign-off.

The proposal in full

Overview

You’ll have a finished video that looks like the plan you agreed, with usable sound, accurate captions, and exports that drop straight into your website, socials, or internal platform without extra chasing.

You need videography that’s shot cleanly, sounds good, and comes back as an edit you can sign off without the schedule slipping. We’ll lock the plan before the shoot, record audio like it matters, and deliver the video in the formats you need. If you’d like to go ahead, you can sign and book dates straight after the pricing section.

We start with a pre-production call to agree the purpose, audience, and must-have moments, then we build a shot list around that. We do a half-day recce where it’s worth it, so we can plan camera positions, power, light, and audio. On the day we run a small crew, then we sync, edit, clean up audio, add captions, and manage review rounds to keep approvals moving.

About us

We’re Taymouth Pictures, a three-person videography team working across Dundee and beyond. We cover wedding days, events, and organisational work where the brief has to survive multiple opinions. We built our way of working around one thing clients ask for again and again: a smooth run-up to shoot day, then an edit that matches what was agreed.

paragraphs

We get picked when the stakes are time, clarity, and sound. We write the shot list down, confirm what’s included before we roll a camera, and we plan audio per location instead of hoping it works. In the edit, we keep versions tidy and changes tracked, so you can sign off without a fog of emails and “which cut is this?” moments.

Who you will work with

You’ll deal with the same three people from planning through delivery, so decisions stay quick and nothing gets lost in handovers.

Team

Euan MacLeod, Director of photography. Euan is our Director of photography. He runs camera and lighting on the day, and he’ll choose positions that keep the space usable while still getting the shots.

Kirsty Hogg, Producer. Kirsty is our Producer. She organises schedules, shot lists, access, and approvals, and she’ll tell you exactly what we need from you before we arrive.

Calum Rennie, Editor. Calum is our Editor. He handles the sync and multicam timeline, audio cleanup, captions, and exports, and he’ll keep version changes clear and contained.

Selected work

Here are a few recent videography projects that show how we cover live moments, planned messages, and edits that have to pass sign-off.

Portfolio

Wedding day film. One-camera coverage for the ceremony and speeches, plus a second camera for key moments. We built the edit around vows and speeches, then delivered a short highlight and a longer film the couple could watch end-to-end.

Corporate promo video. A half-day shoot across one site with scripted lines and real working footage. We recorded clean dialogue, cut a 60-90 second main piece, then supplied shorter social versions with captions for silent viewing.

Conference coverage edit. Two-camera coverage for a talk with a separate audio feed. We delivered a highlight cut for promotion and a full-record edit with slides readable and sound levelled, ready for upload the same week.

“The sound was spot on, and the first cut matched what we agreed.”

Comms manager, a growing team with approvals

How we work

You’ll always know what we’re filming, what we’re listening for, and what happens next. We keep the plan written down, we keep the shoot day calm, and we keep the edit moving with a simple review loop.

1. Pre-production call Week 1 We run a call to pin down purpose, audience, key messages or moments, and any must-have shots. We turn that into a shot list and a simple schedule so everyone knows what’s happening when. You’ll send us any logos, brand fonts, or key names we need to spell correctly. 2. Location recce Week 1-2 We do a half-day recce where it will save time on the day. We check where the action happens, where the cleanest sound is likely to be, and what power and light are available. We’ll agree camera positions and a backup plan if weather or access changes. 3. Shoot day Week 2-4 We arrive early enough to set up, test audio, and roll without rushing. We’ll run 1-2 cameras depending on the plan, and we’ll record sound with dedicated mics rather than relying on the camera. If there are speakers, we’ll do a quick level check before they start. 4. Edit and sign-off Week 3-6 We sync footage, build the first cut, then clean up audio and add captions once the structure is right. We send the cut for review with a clear way to leave notes against timecodes. We apply changes, then prepare final exports in the agreed formats for delivery.

Shot list and schedule

A written plan for what we’re filming and when, including any key lines, moments, or pieces to camera so the day runs to time.

FINAL EDITED VIDEO

One finished edit in the agreed length and style, colour-corrected and mixed so dialogue and music sit at sensible levels.

CAPTION FILE AND BURNED-IN VERSION

Captions supplied as a file for platforms that accept them, plus a version with captions burned in for places that don’t.

Social cutdowns

Shorter exports in the sizes you need for common channels, taken from the approved edit so messaging stays consistent.

FULL-RECORD EDIT (IF REQUIRED)

A complete edit of a talk, ceremony, training session, or event segment, cut cleanly with readable picture and levelled sound.

EXPORT PACK

A set of final files named clearly, supplied in the right formats for web, internal sharing, or playback on screens.

What it costs

These are starting points based on a typical shoot, edit, captions, and delivery. Once we confirm hours and deliverables, we’ll lock the price before shoot day.

Priced items

Getting started

If the scope and schedule look right, you can book the work here and we’ll put the first planning call in the diary.

1. Sign this proposal to confirm the scope and price. 2. Pay the 40% booking invoice within 14 days. 3. Send us any logos, brand notes, names, and must-have messages so we can build the shot list.

Signature

Fee summary

Payment

To book videography, we take 40% when you sign. The remaining 60% is due when the finished work is handed over. Invoices are payable within 14 days of the invoice date.

Schedule and hours. Your price covers the on-site hours in the package, plus setup and pack-down within that time. If the day runs over for reasons outside our control, we’ll agree any extra time in writing before we continue.

What we need from you. Before shoot day we need a single point of contact, access details, and sign-off on the shot list and schedule. For corporate work, we also need any brand rules, logos, and required captions style.

Audio on the day. We record sound with dedicated mics and a backup where we can. If a room is very echoey or outdoors is windy, we’ll suggest changes on the day. If we cannot place mics or access a desk feed, audio options are limited.

Review and changes

Each package includes the stated rounds of changes after the first cut. A change round means one set of notes gathered into a single list. A new version is a change of brief, structure, or approved messaging.

Changes to scope. If the scope changes after we agree the shot list and schedule, we’ll price the change before we do the work. Common scope changes are extra filming hours, extra deliverables, or a new edit direction after sign-off.

Delivery and sign-off. We’ll deliver the export pack in the agreed formats, including a caption file and a burned-in version. We keep project files and camera originals for 30 days after final delivery, then storage is not guaranteed.

Usage and ownership. Once the final 60% is paid, you own the finished videos we deliver. We keep ownership of our project files and raw footage. We may use short clips in our portfolio unless you ask for confidentiality in writing.

Questions about this proposal template

What should a videography proposal include?

A videography proposal usually covers the filming plan, the deliverables, the price, the payment schedule, and how review rounds and scope changes work. This template also spells out captions and export formats, so “finished” is defined before the shoot.

How do videographers handle audio on shoot day?

The Payment section states that audio gets recorded with dedicated microphones and a backup where possible. The proposal also sets expectations early that sound is treated as part of the plan, not an afterthought discovered in the first cut.

How many hours are included in the shoot, and is setup time included?

The Payment section says the quoted price covers the on-site hours in the package, plus setup and pack-down within that time. If the day runs over for reasons outside the videographer’s control, extra time gets agreed in writing before continuing.

What does the client need to provide before filming starts?

The Payment section asks for a single point of contact, access details, and sign-off on the shot list and schedule before shoot day. For corporate video work, the proposal also calls out brand rules, logos, and any required caption style.

How many rounds of edits are included, and what counts as a new version?

The Review and changes section defines a change round as one set of notes gathered into a single list. The same section treats a new version as a change of brief, structure, or approved messaging, and scope changes get priced before the work is done.

When is the final payment due for videography work?

The Payment section sets 40% due when the proposal is signed and the remaining 60% due when the finished work is handed over. Invoices are payable within 14 days of the invoice date.

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