It covers our video production project together, including the shoot, the edit, and delivery of the files listed in the accepted proposal (where there is one). We will run the work the way we do on set: clear plan up front, one point of contact, and written sign-offs so we do not miss key moments or end up with footage that cannot be used. By signing, you are booking us to hold time on our calendar and deliver the project on the terms below.
What you get
We will provide video production for your project, including pre-production planning, filming on the agreed shoot day, editing, and delivery. The deliverables for this project are the items listed below, and they are what our price and timeline are built around.
Anything not listed is not included by default, even if it seems implied. Common examples are extra shoot hours, additional locations, more interview setups than planned, creating extra cutdowns, heavy audio repair from a noisy room, or building multiple versions beyond the agreed exports. If you want to add any of those, we will price the change and confirm the updated schedule in writing before we do the extra work.
* Pre-shoot call notes * Shot list and run-of-show map * Edited video(s) * Export pack for web and social * Footage and audio files * Thumbnail and still pulls
Payment
To book video production, we invoice 30% of the total price when you sign the proposal. We lock the shoot date after that deposit is paid and access is confirmed. The remaining 70% is invoiced when we hand over the finished work.
Each invoice is payable within 14 days of its date. If an invoice goes past due, we will pause new editing, exports, and file handoff until the account is brought up to date. If you have a billing process we need to follow (vendor setup, PO number, or invoice submission portal), tell our producer before we invoice so payment does not get stuck for admin reasons.
Revisions
The price includes one revision round on the edit we deliver for review. A “revision round” means you collect your feedback into one clear list from your team and send it to us in one go, and we apply those changes once. This is how we keep the edit moving and avoid conflicting notes.
The revision round is for changes to the cut we provided, like tightening pacing, swapping selects from the filmed material, adjusting music levels, correcting titles, and minor colour and audio tweaks. If you want changes beyond that, like a new concept, a new structure, additional versions, or changes based on new footage or new approvals, we will quote the extra time and agree it in writing before we start.
Who owns what
Once the final invoice is paid, you own the finished video(s) we deliver as part of this project, including the final exports in the delivery pack. You can use them for your marketing, web, social, internal use, and paid placements, unless we have agreed a specific limitation in writing.
We keep our project files and working materials. That includes camera originals as stored in our edit system, project files, timelines, colour grades, graphics templates, and our tools and presets. If you want the editable project files handed over (so another team can reopen the timeline), tell us before delivery and we will quote it, because it takes time to prep, clean up, and package responsibly.
Portfolio use
We may show the finished work as part of our portfolio. That can include our website, a private reel we send to a prospective client, social posts, and festival or industry submissions where relevant. We keep any behind-the-scenes capture respectful and we do not share raw footage unless you ask us to.
If the project is confidential, under embargo, or tied to a launch date, tell us in writing and we will follow your timing. If you prefer we do not display the work at all, ask us in writing before we deliver finals and we will mark the project as no-portfolio. We do not charge for that request. We just need it clearly stated so the team does not use clips by habit.
If something goes wrong
We take the basics seriously: we show up on time, we run an audio plan, and we monitor sound throughout the shoot. Still, some risks are outside anyone’s control, especially at events and in live locations. We are not responsible for moments we cannot capture because access is denied, a speaker runs early, a venue changes the rules, or key participants are late or unavailable.
Our responsibility is limited to fixing our own work where we reasonably can. If we miss something due to our mistake, we will work with you on a practical remedy, like a pickup shoot or an edit solution where possible. We are not responsible for indirect losses, like missed revenue or campaign performance, because those depend on factors beyond the footage itself.
Ending the project
If either of us needs to end the project, we will do it in writing and we will agree the notice period in writing based on where we are in the schedule. If you end the project after we have started work, you will pay for the work completed up to the end date, including any committed crew time, location holds, rentals, and editing time already used.
If the shoot has not happened yet, we will credit any unused portion of the work we have not started, after covering time already spent on planning, scouting, and prep. If the project ends after filming, we will hand over what is ready at that point once the balance for completed work is paid. We keep our project files unless we have agreed a project-file handoff separately.
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