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Templates / Proposal

Free Wedding Videography Proposal Template

A wedding videography proposal covers the coverage option, what gets delivered, pricing, booking payment terms, and what happens if plans change.

Wedding Videography Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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Wind picks up, a church rule changes, the DJ feed drops, and the couple is left hoping the vows and speeches still sound like themselves. A wedding day also moves fast, which means coverage has to stay out of the way while still catching the parts you don’t get a second take at. The wedding videography proposal holds the plan in writing, with a deep blue layout and Space Grotesk headings that keep the focus on coverage details and sound handling.

The proposal starts with The short version, then explains the team in About us, Who you will work with, and Team, so the couple knows who’s turning up and who’s editing. Work samples sit under Selected work and Portfolio, then the promise gets specific in Ceremony audio and mic plan and Documentary edit with chapters, including a longer film with chapter markers and a separate highlight cut. Pricing comes after all of that, so the couple reads what gets covered before they reach the numbers.

  • The short version Opens with the coverage promise in plain language, including how ceremony and speech audio gets protected with backups.
  • Ceremony audio and mic plan Spells out how vows, readings, and speeches get captured, including what changes if mics aren’t allowed or a DJ feed fails.
  • Documentary edit with chapters Describes the long film and highlight export, plus delivery through a private link for streaming and downloads.
  • Pricing Holds the single priced option, which you update with your own figure before sending.
  • Getting started Carries the signature and fee summary, and states the 30% booking payment and the next steps after acceptance.

The proposal goes into your workspace ready to price and send, leaving you to replace the template’s number on the single item in Pricing before it goes out. Once the couple accepts, Getting started collects a signature and shows the fee summary, with the booking split explained again in Booking and payment and the contingencies written down in Weather and indoor cover.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a wedding videography proposal

PartWhat it covers

The short version

Summarises what gets covered on the day and how sound is handled so the ceremony and speeches stay watchable later.

About us

Explains the approach and what “staying out of the way” looks like during a ceremony, with sound as the priority.

Who you will work with

States who the couple deals with from planning through delivery, so questions land with the people doing the work.

Team

Lists the roles on the job and what each person is responsible for across filming, audio, and editing.

Selected work

Introduces recent films as examples of ceremony and speech coverage without taking over the room.

Portfolio

Gives concrete examples of coverage situations, including how audio backups handle dropouts and restrictions.

Ceremony audio and mic plan

Details the audio plan for vows, readings, and speeches, including backup options when venues limit mic use.

Documentary edit with chapters

Describes the documentary cut, highlight export, and delivery link, so the couple knows what files they’ll receive.

Pricing

Holds the priced option the couple chooses, which you adjust to your own rate before you send the proposal.

Getting started

Explains the signing step and shows the fee summary, including the booking payment amount and what happens next.

Booking and payment

Sets the 30% booking payment on signing and the remaining 70% due on handover, plus what details are needed to plan coverage.

Weather and indoor cover

Covers rain, delays, illness cover, delivery and handover conditions, and ownership terms so expectations don’t get guessed on the day.

Who it is for

Wedding videographers quoting ceremony and speeches coverage, especially where church rules, weather, or venue sound setups can change on the day.

The proposal in full

The short version

You’ll be able to hear your vows and readings clearly, see the full ceremony and speeches without gaps, and watch a film that feels like your day as it happened.

Most couples come to us wanting the parts you can’t repeat covered properly, with sound you can actually hear even when the day runs late or the wind gets up. You’ll end up with a film that lets you relive the ceremony, the speeches, and the pace of the day without us becoming a distraction. Next, we’ll confirm the coverage option and lock in the date.

We plan sound first, then cameras. We bring a mic plan for your ceremony, run multi-camera coverage so nothing relies on one angle, and capture speeches with a backup track even if the DJ feed fails. After the wedding, we edit twice: a long documentary cut for the full story, then a shorter highlight film for easy rewatching.

About us

We’re a small wedding videography team based in Galway, and we’ve built our whole approach around one thing couples worry about for good reason: sound. Churches, windy entrances, and venues with changing rules are normal here, so we arrive with options, not one perfect setup that only works on a quiet day.

We keep our footprint small during the ceremony and we stay out of the way, because you shouldn’t have to think about cameras once you’re at the top of the aisle. We also cut films that are easy to watch back years later: clean audio, steady coverage, and chapters that let you jump straight to the vows or the speeches.

Who you will work with

You’ll deal with the same four people from planning through delivery, so questions get answered by the person doing the work.

Team

Aisling O’Malley, Lead videographer. Aisling is our lead videographer and your main contact, keeping the ceremony coverage calm and unobtrusive while still getting the angles that matter.

Ciarán Walsh, Second videographer. Ciarán shoots as second videographer, covering reactions, entrances, and the parts that happen at the same time as the main action.

Niamh Fahy, Sound and gear tech. Niamh handles sound and gear, building the mic plan for ceremony and speeches and making sure we always have a clean backup track rolling.

Rory Keane, Editor. Rory edits your films, shaping a long documentary cut you can live in, then a highlight cut you can share without losing the heart of the day.

Selected work

Here are a few recent wedding films that show how we cover ceremonies, speeches, and the in-between moments without taking over the room.

Portfolio

Full-day church and venue film. A full-day shoot with a strict ceremony setup and a tight turnaround into speeches. We ran two ceremony cameras and a separate audio plan so the vows stayed clear even with movement at the altar.

Half-day coverage with speeches. Half-day coverage focused on arrivals, ceremony, and speeches. The DJ feed dropped mid-speech, so we used our own recorder and lav backup to keep the full set usable start to finish.

Ceremony-only filming. Ceremony-only coverage where we kept kit minimal and positioning discreet. We captured the full service, readings, and exit, then delivered a chaptered film so the couple could jump to key moments.

“We could hear every word, and we barely noticed the cameras all day.”

Bride, a church ceremony and hotel reception

Ceremony audio and mic plan

A written plan for how we’ll capture vows, readings, and any spoken parts, including what we’ll do if a mic on the couple isn’t allowed.

MULTI-CAMERA CEREMONY COVERAGE

A full ceremony recorded from multiple angles so you’re not relying on one camera or one operator for key moments like vows and rings.

SPEECHES FILMING AND AUDIO CAPTURE

Full speeches filmed with a primary audio source and a backup recording, so a missing DJ feed does not mean missing words.

Documentary edit with chapters

A longer film that runs in order and includes the full ceremony and full speeches, with chapter markers so you can jump to what you want.

HIGHLIGHT FILM EXPORT SET

A shorter highlight film cut for easy rewatching and sharing, delivered alongside the long film in ready-to-play digital files.

ONLINE DELIVERY GALLERY

A private online link where you can stream and download your films, with separate files for the highlight and the documentary cut.

Pricing

Pick based on how much of the day you want covered on camera. Each option includes our ceremony and speeches sound plan, plus the documentary cut and highlight film.

Priced items

Getting started

If you’d like us to hold the date and start planning sound and coverage, the next steps are simple.

1. Sign the proposal to confirm the coverage option and date. 2. Pay the 30% booking payment to reserve the day in our diary. 3. We’ll send a short planning form and start the ceremony audio plan.

WILL YOU MIC US UP FOR THE VOWS, AND WHAT IF THE CHURCH WON’T ALLOW IT?

Yes, we’ll plan to mic you for the vows, but we never rely on only that. If the church won’t allow mics on you, we switch to a lectern mic for readings plus discreet recorders placed for clean pickup from where you’ll be standing.

DO YOU TAKE A FEED FROM THE BAND OR DJ FOR SPEECHES?

Yes, we’ll ask for a feed and we’ll take it when it’s available. We also run our own recorder and a backup mic so speeches are still covered if the feed is noisy, late, or never appears.

HOW LONG IS THE FINAL FILM, AND DO WE GET THE FULL CEREMONY AND FULL SPEECHES?

You’ll get a documentary cut that includes the full ceremony and full speeches, plus a shorter highlight film. The exact runtime depends on how long the ceremony and speeches run, but nothing important gets summarised away.

WHAT HAPPENS IF IT’S LASHING RAIN AND WE’RE STUCK INSIDE? IF YOU’RE SICK?

If it’s raining, we adjust fast and film indoors with the same focus on sound, faces, and the flow of the day. If one of us is sick, we cover with another shooter from our team and keep the same edit and delivery plan.

Signature

Fee summary

Booking and payment

To book wedding videography, we take 30% when you sign. The remaining 70% is due when we hand over the finished films. Invoices are payable within 14 days of the invoice date.

What we need from you. We’ll ask for your ceremony location rules, your speeches schedule, and a contact for the venue or coordinator. If we have those details at least a week ahead, we can confirm mic placement and camera positions.

Changes to the plan. If timings, locations, or coverage hours change, tell us as soon as you can. We’ll confirm what changes on camera and in the edit before we do extra work, so the scope and price stay aligned.

Audio restrictions. If a church or venue won’t allow mics on you or the celebrant, we’ll switch to our backup approach on the day. We can’t force permission, but we can always record clean audio from another position.

Band and DJ feeds. We’ll request a feed for speeches and take it when it’s available. If the feed is noisy, late, or missing, we still record speeches on our own system so the film is not dependent on venue gear.

Weather and indoor cover

If it’s lashing rain or the schedule runs late, we’ll adapt and keep filming with the same focus on faces, sound, and what’s happening in the room. We don’t need outdoor shots to finish the films.

If one of us is sick. If a shooter is sick or can’t attend, we cover with another videographer from our team and keep the same plan for audio, coverage, and editing. You’ll still have a lead on the day and the same editor.

Delivery and handover. We deliver your films through an online gallery once the edit is complete and the final payment is made. Keep a copy downloaded when you receive it, since gallery links can be time-limited.

Ownership and use. Once paid in full, your finished films are yours for personal viewing and sharing. We keep the right to use short clips for our portfolio unless you ask us in writing not to.

Questions about this proposal template

What should a wedding videography proposal include?

A wedding videography proposal usually includes the coverage option, what films get delivered, pricing, and the booking and payment terms. This one also puts the ceremony audio plan, editing deliverables, and contingencies like weather and venue restrictions in writing.

Do wedding videographers mic the couple for vows?

Many do, but mic rules can vary by church or venue. This proposal includes an audio plan that explains how vows and readings get captured, and what changes if mics on the couple aren’t allowed.

What happens if the DJ feed drops during speeches?

Audio can fail even when a feed is available, so a backup matters. This proposal states that speeches are recorded with a primary source and a backup track so missing feeds don’t mean missing words.

Do we get the full ceremony and full speeches in the final video?

Some packages only include highlights, so the deliverable needs to be stated. This proposal includes a documentary edit that runs in order and includes the full ceremony and full speeches, with chapters for quick jumping.

How much is the booking deposit for wedding videography?

Booking deposits vary by studio, so the number should be in writing. This proposal states a 30% booking payment is taken when the proposal is signed, with the remaining 70% due on handover of the finished films.

What should a wedding videography contract say about bad weather or moving indoors?

Weather clauses usually explain how coverage adapts without promising specific outdoor shots. This proposal includes a weather and indoor cover section that says filming continues with the same focus even if rain or delays change the plan.

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