Free Daycare Schedule Template
A daycare schedule board tracks a child from enrolment through settling-in, daily care updates, pickup notes, and a weekly review.
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Drop-off happens fast, and then the long part starts: somebody has to get through work without wondering how the day’s going. A daycare schedule board gives the day a steady rhythm to follow, so handoffs don’t rely on memory and parents don’t only hear about naps or tears at pickup. The board uses enamel blue with brass ochre accents under Space Grotesk headings, with Inter carrying the smaller notes that matter.
The columns move in the same order staff talk through a child’s week, from New enrolments into Settling-in, then In care, Awaiting pickup, and finally Weekly review. Each move answers the question a parent is really asking in the background: where is my child in the day right now, and what do you need me to know before the next handoff... because a routine only reassures anyone if updates keep pace with it.
- New enrolments Start each child’s card here and add the dates you’re working to, since the board keeps workflow order rather than a calendar.
- Settling-in Use this column for the first-days routine and notes that explain what helped a child settle and what didn’t.
- In care Track day-to-day updates while the child is in care, so naps, meals, and mood notes stay attached to the right card.
- Awaiting pickup Hold cards here when pickup is next, with anything the handoff needs to cover in a hurry.
- Weekly review Close out the week with a quick review on the same card, so patterns don’t get lost between days.
Inside Plutio, the board runs as a project workflow: you add your own dates, then move each child’s card across the columns as things change, leaving a clear trail for the next shift and the next message home.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
5 columns, ready for your own cards. Adding it builds the board as a project in your workspace, with every column in place. The cards in the preview are examples of how the board is used, and are not added.
| Column | What is in it |
|---|---|
New enrolments | First stop for new children, so the intake work starts in one place before the first day in care. |
Settling-in | A holding point for the settling-in period, so notes and adjustments stay tied to the same child. |
In care | The main daily-care stage, where updates live while the child is in the room. |
Awaiting pickup | A pickup-ready stage for handoff notes, so nobody has to rebuild the story at the door. |
Weekly review | A weekly wrap-up column that keeps outcomes and patterns together before the next week starts. |
What happens when you install it
- A project is created with its board and 5 columns, empty and ready for your own cards.
- Every card you add opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Daycare and nursery teams, childminders, and after-school care providers who need a shared way to track each child’s status through the day.
Questions about this project template
What should a daycare schedule include?
A daycare schedule usually includes the flow of the day and the update points families care about, like settling-in, care notes, and pickup handoff. This board covers those stages as columns so the status stays visible at a glance.
How do you communicate naps, meals, and mood updates during the day?
Most settings log updates against the child, then pass the notes to whoever does the next handoff. This board keeps those updates on the child’s card as the card moves through the day’s stages.
How do you help a child settle in at daycare?
Settling-in usually needs consistent routines and clear notes about what helped and what escalated distress. The board gives settling-in its own stage so adjustments don’t get buried inside general daily notes.
What happens if a parent is late for pickup at daycare?
Late pickup rules depend on the provider’s policies and local requirements, so the schedule itself won’t answer the fee or cutoff details. The board can still hold a child in the pickup stage with notes for the handoff while you follow your written policy elsewhere.
How do daycares handle sickness, fevers, and medicine?
Sickness and medication handling needs a written policy and the right permissions, because staff can’t rely on informal messages. The board can track where a child is in the day, but it doesn’t replace your health and medication records.
Is a daycare schedule a calendar?
A daycare schedule can be a calendar, but a lot of teams use a workflow instead, especially across shifts. This board keeps the order of work as columns, and you add your own dates as needed.
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