The short version
You’ll have an all-in number you can book against today, with a stated validity, named sailing or flight, cut-off times, and a line-by-line surcharge breakdown that matches the invoice later.
We’ll take your lane and shipment details, price against live carrier and agent options, then send a quote with validity, the sailing or flight we’re pricing, and the charges that start if things roll or hold. Next, we confirm the route and cut-offs with you and book on your go-ahead.
We price the movement the way you’ll be billed. We start from the base freight, then add the lane-specific items that usually blow up later, like THC, CAF, peak season, chassis, detention, and documentation. We tie each charge to a point in the move, so you can see what starts when.
How the work runs
We run quotes like a live desk. We price, confirm, and then book against the same assumptions, with cut-offs and validity written in the email.
1. Intake Same day Collect lane, incoterms, cargo details, ready date, pickup and delivery points, and any constraints. Confirm whether you need port-to-port, door-to-door, or a landed-cost view including duties and GST. 2. Rate check Same day Pull spot rates from carriers and partner agents for the specific routing. For air, check flight options and space risk. For ocean, check vessel schedules and equipment availability. For cross-border trucking, confirm border and permit requirements. 3. All-in build Same day Build the all-in freight rates line by line. Add origin, main leg, and destination charges that apply to the move, and note any items that depend on actuals, like storage days, detention days, or chassis days. 4. Routing confirmation Same day Confirm the sailing or flight we priced, the planned cut-off, and any booking notes that affect cost or timing. If there is a rollover risk, we note what changes first, usually validity, space, and cut-off.
All-in rate sheet
A written quote showing the total all-in freight rates plus a line-by-line charge breakdown, grouped by origin, main leg, and destination, so your finance team can match it to the invoice.
VALIDITY AND CUT-OFF NOTES
A stated validity window and the operational cut-offs tied to the sailing or flight we priced, including any document cut-off we need you to meet to protect the rate.
ROUTING AND TRANSIT OPTION
The named carrier or airline where available, routing details, and an estimated transit range based on the schedule at the time of quote, including where transhipment sits.
Surcharge and accessorial list
A list of surcharges and accessorials that apply on this lane, including items like THC, CAF, peak season, chassis, detention, demurrage, and documentation, shown as separate lines with when they trigger.
ROLLED OR HELD CHARGE TRIGGERS
A short section that states what charges start if cargo is rolled, held, or stored, and what event starts the clock, for example free days ending at port or equipment gated out.
LANDED-COST QUOTE SUPPORT
If requested in your intake, a landed-cost view that combines freight, brokerage coordination charges, and estimated duties and GST based on the HS codes and customs value you provide.
What it costs
Pricing below covers same-day all-in freight rates for one shipment and one lane, with validity, cut-offs, and the surcharge and accessorial breakdown shown on the quote.
Priced items
Add-ons
Add these when you need landed cost detail or cross-border and customs coordination on the same move.
Priced items
Getting started
If you want us to hold these all-in freight rates and move into booking, sign and we’ll start the intake straight away.
1. Sign this proposal so we can start rate checks and release the intake. 2. Pay 40% to open the booking file and secure the rate while it is valid. 3. Send the lane and shipment details, then we’ll issue the quote and confirm cut-offs.
Signature
Fee summary
Scope
This covers all-in freight rates for one shipment on one lane, based on the shipment details you give us and the routing we price. If those details change, we will re-quote before you book.
Timing. Our process runs same day: intake, rate check, all-in build, and routing confirmation. If we need missing details to price, the clock starts once we have them in writing.
Payment. 40% is due to book the work when you sign, and the other 60% is due when the job is finished and the quote pack is issued. Invoices are payable within 14 days.
Quote validity. We will state a validity window on the quote. Rates can change when carriers publish new surcharges, withdraw space, or roll equipment. If a change happens inside validity, we will show the delta.
Whats included. Your quote will include the all-in rate sheet, validity and cut-off notes, routing and transit option, and a surcharge and accessorial list. We will also list the charge triggers for rolled or held cargo.
Whats not included
Unless we list them as included on your quote, duties and taxes, inspections, storage, demurrage, detention, chassis, and last-minute port or terminal increases sit outside the all-in number.
Client inputs. Send the lane, ready date, cargo description, weight and dimensions, incoterms, equipment type, and any special handling needs. If any of these are unknown, tell us what is still pending so we price with stated assumptions.
Changes and re-quotes. If the PO changes, the cargo is reworked, the ready date moves, or the shipper or consignee changes, we will re-check the market and issue an updated all-in number before you commit.
Ownership. Once the final invoice is paid, you own the quote pack we issued for your internal booking and costing. Carrier and agent rate sheets we receive remain their documents and are not redistributed.
