Free Graphic Design Invoice Template
A graphic design invoice covers the work being billed, the totals due, and the payment terms and late-payment wording.
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Print deadlines don’t wait, and the buyer still needs paperwork that matches the file control you’re selling. A graphic design invoice like this gives the client a clear bill for press-ready work, with the price, the total due, and the payment terms in writing.
The invoice starts with Line items, so the client sees what’s being charged before they get to the numbers that matter. Under Please pay in AUD within 14, the template carries the totals and states a 14‑day payment window, plus what happens if payment runs late and who to contact to talk it through, and the closing line We appreciate the chance to make this press-ready wraps the invoice without adding more terms. The layout uses green and violet with Space Grotesk headings over Inter body text, which keeps the page feeling checked and precise rather than salesy.
- Line items Replace the placeholder line with your own billed work and prices so the client can see what they’re paying for.
- Please pay in AUD within 14 Shows the totals and states the 14‑day payment term, plus the late-payment wording and who to contact about it.
- We appreciate the chance to make this press-ready Closes the invoice with a short sign-off after the terms, without adding extra conditions.
After the details are swapped in, the invoice can be sent from invoices, payments and receipts, and you can connect a payment method if you want the client to pay online. The template ships with one placeholder line, so the main change is replacing that with your own work descriptions and pricing before anything goes out.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this invoice contains
| Part | What it covers |
|---|---|
Line items | A single line-item block that you replace with your own work descriptions and pricing before sending. |
Please pay in AUD within 14 | Carries the totals and the payment terms, including the 14‑day window and the late-payment pause and cost-recovery wording. |
We appreciate the chance to make this press-ready | A short closing line that finishes the invoice after the totals and terms. |
Who it is for
Graphic designers doing print & editorial work, packaging design, or presentation design where clients need clear totals and firm payment terms before press dates.
Questions about this invoice template
What should a graphic design invoice include?
A graphic design invoice usually includes line items describing the work, a totals area that shows what’s due, and clear payment terms. This template includes line items, totals, and written payment and late-payment wording.
Can I invoice for press-ready artwork and prepress work?
An invoice can bill for any design deliverable as long as the line items describe what you’re charging for. This template’s line items are placeholders, so you replace them with your own press-ready or prepress descriptions and prices.
How long should payment terms be on a design invoice?
Payment terms depend on what you agree with the client, but the invoice needs to state the window clearly. This template’s terms ask for payment in AUD within 14 days of the invoice date.
What should an invoice say about late payment?
Late-payment wording usually says what happens if payment doesn’t arrive and who the client should contact to resolve it. This template says outstanding work may be paused and reasonable costs may be recovered, and it includes contacts for accounts and the project lead.
Do I need to show totals on an invoice?
Most clients expect to see a clear total due so they can approve and pay without hunting through line items. This template includes a totals block under the payment terms section.
Can a client pay an invoice online?
Online payment depends on whether you connect a payment method when you send the invoice. The template supports that, but you can also send it without online payment and handle payment separately.
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