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Templates / Proposal

Free Instagram Content Creator Template

An Instagram content creator proposal covers the monthly content plan, what gets produced and posted, inbox coverage, pricing, and sign-off to start work.

Instagram Content Creator template preview

Language:

en

Last updated:

October 2026

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Instagram goes quiet, posts land in bursts, and replies slip because nobody can stay on top of content every day. An Instagram content creator proposal gives a client a clear picture of what getting “covered” actually means, before anybody hands over access or commits to a month. The pages sit under worn red and ink-slate accents with Poppins headings and Roboto body text, so the promise reads like a plan instead of a pep talk.

The opening sections explain the day-to-day coverage, then back it up with a personal intro and examples of recent work and a portfolio. The scope gets specific in 30-day content calendar and Captions in your voice, including an on-site capture session, edited Reels and carousels, Stories and Highlights, and DM and comment coverage so the client can see what shows up each week and what needs approval. Pricing stays simple with a single Active package, followed by a plain-language Payment and DMs and comments section that covers access, approvals, scope changes, and what happens with complaints.

  • In brief Frames the problem the client’s trying to fix and the outcome they’re buying, then points to the tone and access check that happens before the first month is built.
  • 30-day content calendar Spells out the monthly plan and deliverables, including the on-site capture session and the edited Reels and carousels that get delivered through the month.
  • Captions in your voice Defines how copy, Stories, Highlights, and inbox replies get handled, plus how approvals work before anything goes live.
  • Pricing Holds the single priced package, which means you only need to replace the numbers for Active before sending.
  • Get started Collects acceptance with a signature and fee summary, so the client can sign and move into the kickoff steps.

Once the prices are swapped in, the proposal goes out for online acceptance, and the client signs from wherever they open it. The Get started section carries the signature and fee summary, so the agreement and the starting payment sit in the same place instead of getting split across threads.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in an instagram content creator

PartWhat it covers

In brief

Opens with the problem the work solves and how the month gets planned around what the client sells, leaving you to confirm tone and access before anything goes live.

A bit about me

Explains how the creator works day to day, including tone checks, draft approvals, and what gets escalated instead of guessed.

Recent work

Introduces recent Instagram content management examples so the client understands the mix of shooting, editing, captions, and account coverage.

Portfolio

Gives a longer set of project snapshots, including content planning, batch editing, and inbox triage, so the client can match the approach to their situation.

30-day content calendar

Details the month plan and what gets produced, including on-site capture, edited Reels, and carousels, plus what you need from the client before shoot day.

Captions in your voice

Covers caption writing, Stories and Highlights setup, and DM and comment inbox coverage, including how approvals work and how sensitive messages get flagged.

Pricing

Carries the priced item, so you replace the figures for Active with your own monthly rate before you send it.

Get started

Carries the signature and fee summary, and states the kickoff steps that follow acceptance, including the starting payment and access sharing.

How many posts and Stories a week are you actually doing?

Answers the practical questions buyers ask about weekly volume, on-site time, and how DMs get handled, so expectations don’t get set by assumption.

Payment

Defines deposit and invoicing timing, due dates, access requirements, on-site session expectations, and the approval flow that keeps posting on track.

DMs and comments

Explains how replies get written, how complaints get paused for approval, how mid-month scope changes get confirmed in writing, and what content ownership looks like after payment.

Who it is for

Social media managers and content creators who run Instagram accounts for small businesses and need a client-ready scope, monthly pricing, and sign-off before posting and replying starts.

The proposal in full

In brief

Your Instagram stops looking like filler and starts looking like a shop that’s open, active, and easy to buy from, with content and replies handled during the week instead of waiting until your night off.

Most owners come to me when Instagram has turned into a nightly chore, but it still needs to bring in real enquiries and sound like you. You’ll get a feed and Stories that look planned, feel consistent, and get handled on time. If you want to move ahead, the next step is a quick tone and access check so I can start building your first 30 days.

I plan the month around what you sell, what’s coming up, and the questions people ask before they buy. Then I capture the photos and short-form video on location, batch-edit Reels and carousels, write captions in your voice, and keep Stories moving week to week. I also stay on top of DMs and comments, and I flag anything sensitive before replying.

A bit about me

I’m Casey Delgado, the social media manager behind Seventh Street Studio. I got into this work the practical way, by helping small businesses who were great in person but hard to understand on Instagram. I’m most useful when you need someone who can plan, shoot, edit, write, and post without turning it into a second job for you.

Most people hire me because I make decisions and show my work as I go. I’ll confirm your tone early, use it consistently in captions and replies, and send drafts before anything goes live. If something is unclear, I’ll ask. If something is urgent, I’ll flag it. I don’t guess in your name.

Recent work

A few recent instagram content management projects, showing the mix of shooting, editing, captions, and day-to-day account coverage.

Portfolio

Retail shop content reset. Built a 30-day plan, shot a half-day on location, and rebuilt the feed around product categories and shopper questions. Reels were edited in batches so posting stayed consistent through a busy month.

Service business weekly reels. Captured short clips from real jobs, turned them into weekly Reels with clear hooks, and wrote captions that answered pricing and booking questions. DMs were triaged daily so enquiries didn’t sit.

Studio launch month rollout. Planned the month around a launch date, shot assets for carousels and Stories, and kept Stories active during the first weeks. Highlights were set up so new visitors could find hours, services, and booking fast.

“Posting finally felt consistent, and the DMs turned into real bookings.”

Owner-operator, a local service business

30-day content calendar

A working plan for the month, mapped to what you’re selling and what’s coming up. You’ll see weekly themes, post types, and what I need from you before shoot day.

ON-SITE CAPTURE SESSION

A scheduled shoot for photos and short-form video at your location. I’ll arrive with a shot list and leave with enough footage to batch the month’s posts.

EDITED REELS AND CAROUSELS

A set of finished posts, edited and formatted for Instagram. These land each week so you’re not waiting until the end of the month to see content.

Captions in your voice

Captions written to sound like you, with clear calls to action and the details people ask for before they buy. Drafts are shared for approval before posting.

STORIES AND HIGHLIGHTS SETUP

Ongoing Stories to keep the account active between posts, plus Highlights that hold the essentials like services, FAQs, and how to book. Highlights get updated when your info changes.

DM AND COMMENT INBOX COVERAGE

A regular inbox sweep for DMs and comments so replies don’t get missed. I’ll answer using your agreed tone, and I’ll flag complaints or sensitive messages before responding.

Pricing

Pick a level based on how much you want covered each week and how often you want fresh on-site content captured. Each amount is per month. Prices are per month.

Priced items

Get started

If you’re ready for consistent posts and covered DMs, sign below and I’ll send a short intake to lock the first shoot date.

1. Sign and return this proposal. 2. Pay 25% of the setup to start. 3. Share Instagram access and approve the first 30-day plan so I can begin posting.

Signature

Fee summary

How many posts and Stories a week are you actually doing?

I’ll set the weekly volume in the first 30-day calendar so it matches your schedule and what you can support in real life. Most accounts land in a steady rhythm of feed posts plus Stories, with adjustments after the first month’s results.

DO YOU NEED ME ON-SITE FOR PHOTOS AND VIDEO, AND HOW LONG DOES THAT TAKE?

Usually, yes. You’re the fastest way to keep it accurate, and it keeps the shoot moving. Plan on 2 to 4 hours for most sessions. If you can’t be there the whole time, I’ll tell you which parts matter.

WHO ANSWERS DMS, AND WHAT DO YOU SAY IF IT’S A COMPLAINT OR A PRICE QUESTION?

I can handle DMs and comment replies as part of instagram content management. For price questions, I’ll use the pricing and booking language we agree on. For complaints, I’ll pause, send you a screenshot, and reply only after you approve the approach.

WHAT DO YOU NEED FROM ME EACH WEEK SO THIS DOESN’T STALL?

I’ll ask for three things: any schedule changes for the week, anything you want pushed or paused, and quick approval on drafts. If I need a detail to write a caption correctly, I’ll ask in one message with clear options to choose from.

Payment

For one-off setup work, I take 25% to start and 75% when I hand it over. For monthly instagram content management, I invoice at the start of the month. Invoices are due within 7 days.

Access. You’ll share Instagram access before the first shoot and before I start posting or replying. I’ll work inside your existing account and keep login details private. If access is delayed, the calendar and posting dates move with it.

On-site session. On-site capture is booked in advance and usually takes 2 to 4 hours. If you can’t be there the whole time, I’ll tell you which parts matter. If I can’t shoot, I can’t deliver new footage-based edits.

Approvals. Each week, I’ll ask for schedule changes, what to push or pause, and quick approval on drafts. If I don’t get approval by the agreed check-in time, I’ll hold posting rather than guessing your voice.

DMs and comments

If DM and comment inbox coverage is included, I’ll reply using the pricing and booking language we agree on. For complaints, I’ll pause, send you a screenshot, and reply only after you approve the approach.

Changes. If you change the scope mid-month, I’ll update the plan before I do the extra work. That includes added shoot time, extra edit rounds, or a higher weekly posting volume. I’ll confirm any added cost in writing first.

Ownership. Once your invoice is paid, you own the finished captions and edited content I deliver for your account. I keep my project files and templates. If you want the raw footage or project files, we’ll price that separately.

Questions about this proposal template

What should an Instagram content creator proposal include?

An Instagram content creator proposal usually covers the monthly content plan, what gets captured and produced, who handles DMs and comments, and how approvals work before posting. This template also includes pricing, payment terms, and signature sign-off to start.

How do you set expectations for posts, Stories, and deliverables?

The proposal puts the weekly volume and post types into the 30-day content calendar, so the client sees the rhythm before the month starts. The scope sections also spell out what gets delivered, like edited Reels and carousels, plus Stories and Highlights.

Do you need to cover DM and comment management in writing?

DM and comment coverage changes the risk for tone and missed enquiries, so it helps to define it in the proposal. This template includes inbox coverage, what happens with complaints, and when the creator pauses for approval.

How do you handle on-site content shoots for Instagram?

The scope includes an on-site capture session and explains that the shoot gets booked in advance. The payment terms also note that if the shoot can’t happen, new footage-based edits can’t be delivered.

What payment terms make sense for monthly Instagram management?

This template distinguishes between one-off setup work and monthly management, and it states that monthly invoicing happens at the start of the month with a 7-day due date. The Get started section also mentions a starting payment before work begins.

Who owns Instagram captions and edited content after payment?

The template states that once the invoice is paid, the client owns the finished captions and edited content delivered for their account. It also notes that project files and templates stay with the creator, with raw footage or project files priced separately.

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