Free Makeup Artist Checklist Template
A makeup artist checklist covers the booking steps, planning and trial work, final confirmations, day-of schedule, and post-job follow-up.
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Makeup timing can go sideways fast once skin, weather, and mixed light get involved, and the worst moment to remember a missing step is when the base starts breaking up and the schedule’s already tight. The Makeup Artist Checklist keeps the work in one place, so the booking admin, the trial decisions, and the on-the-day flow don’t live in scattered notes. The board runs in a steady green with a sharper red accent under Lora headings and Inter body text, which means each stage reads like a call sheet when you’re moving quickly.
The checklist moves in the same order the job does, from holding the date and confirming what’s included through to the follow-up after the event. Each column holds the cards you tick through, so the key questions buyers ask, like wear in humidity, matching beyond the face, timing on the day, and what touch-ups include, have a clear place to get answered before anyone sits in the chair.
- Date booked and retainer in Cards for holding the date, confirming service inclusions, and collecting venue, arrival time, and prep location details.
- Planning Cards for trial scheduling, skin prep and base matching, wear checks with photos, and confirming lash and hair details.
- Final details and numbers Cards for final counts, the balance step, call time order, and packing a touch-up kit with a handover list.
- The day itself Cards for setup and lighting checks, the agreed base application, lashes and set, face rotation, and touch-up handover.
- After the day Cards for sending a final receipt and thank-you, then gathering feedback and filing before-and-after photos.
In Plutio, the template runs as a project with cards you assign as tasks, then you drop in your own dates because the board shows order, not a calendar. The board already carries 17 cards, so the main setup is assigning who’s doing what and adjusting any steps that change with the service type and venue.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
5 columns carrying 17 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Date booked and retainer in | Kicks off the job with date-hold admin, service confirmations, and the key location and timing details you’ll need on the day.
|
Planning | Holds the trial and prep work, including testing, documenting results, and locking in any spares you’ll want ready.
|
Final details and numbers | Covers the last checks before the event, from final headcounts and call order through to packing and handover prep.
|
The day itself | Keeps the on-the-day sequence visible, from setup and light checks to the face rotation and touch-up handover.
|
After the day | Closes out the work with the thank-you and receipt step, then feedback and photo filing so nothing gets lost afterward.
|
What happens when you install it
- A project is created with its board, 5 columns and 17 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Makeup artists handling bridal makeup, editorial & runway, or special effects work who want a single checklist that survives changing weather, lighting, and run-of-show timing.
Questions about this project template
What should be on a makeup artist checklist?
A makeup artist checklist usually covers booking and deposit steps, trial planning, final confirmations, the on-the-day order, and post-job follow-up. The goal is making sure the admin, the kit, and the run order don’t get handled in separate places.
How many steps are in this makeup checklist?
The board includes 17 cards across five columns. The cards cover the flow from booking and retainer through planning, final details, the day itself, and after the day.
Does this checklist include a makeup trial workflow?
The Planning column includes cards for scheduling a trial, testing skin prep and base matching, and doing a wear check with photos. Those steps sit early so decisions are made before the day-of timing gets tight.
Does the checklist cover touch-ups on the day?
The day-of column includes a handover step for a touch-up kit and a quick touch routine. The earlier columns also include packing and handover list prep so the kit isn’t an afterthought.
Does this checklist include deposits, balances, and receipts?
The first column includes issuing a retainer invoice for 40% to hold the date, and the final details column includes sending a balance invoice for 60%. The after column includes sending a final receipt and thank-you.
Do I need to add dates to the board?
The board carries the order of work rather than a calendar, so you add your own dates. Assign the cards to whoever’s doing the work so each step has an owner.
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