Free Moving Checklist Template
A moving checklist covers booking and access checks, packing and protection steps, loading and transport, placement at the new address, and handover with sign-off.
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A move starts looking messy before moving day, because access, protection, and handover all get decided in different conversations. The Moving Checklist runs the job as a project with 21 cards across five columns, so the scope stays controlled, the building stays protected, and the truck arrival doesn’t turn into a scramble at the curb.
The board keeps the work in one line from first call to final walkthrough, and the cards focus on the points people ask about when they’re nervous: stairwells, lifts, door frames, parking permits, packing materials, and who signs off on the inventory. The layout puts the column headings in Raleway with Inter for the card text, using carton-yellow with teal accents so the next action stands out when the day gets hectic.
- Booking and survey Cards cover the scope, the deposit invoice step, access checks, and the parking plan before packing starts.
- Packing and prep Cards track packing materials, fragile packing and labels, furniture disassembly, and protection at the origin address.
- Load and transport Cards cover tools and moving kit, loading and securing cargo, inventory sign-off, and driving to the destination plan.
- Carry and place Cards track destination protection, careful carrying, furniture reassembly, appliance reconnect, and room-by-room placement.
- Handover and close Cards cover the walkthrough sign-off, the final invoice step, completion notes, and a follow-up call for damage checks.
Once the checklist is in your workspace, you add your own dates and assign the cards to the people doing the work, then run the move by moving cards from left to right and checking off each step.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
5 columns carrying 21 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Booking and survey | The first column carries the cards for confirming scope, lining up access and parking, and getting the crew roles clear before the move day.
|
Packing and prep | The second column carries the cards for materials checks, fragile packing and labels, disassembly, and protection at the origin address.
|
Load and transport | The third column carries the cards for loading kit, inventory sign-off, securing cargo, and driving to the destination access plan.
|
Carry and place | The fourth column carries the cards for protection at the destination, careful carry, reassembly, and placing items to the room plan.
|
Handover and close | The last column carries the cards for walkthrough sign-off, the remaining invoice step, completion notes, and the follow-up check.
|
What happens when you install it
- A project is created with its board, 5 columns and 21 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Household movers, office move teams, and packing services crews who need a single checklist to run a move from booking to handover.
Questions about this project template
What should a moving checklist include?
A moving checklist usually covers booking and access checks, packing and protection, loading and transport, carry and placement at the destination, and a final walkthrough and sign-off. The goal is to keep the work in order so nothing important gets missed when the day gets busy.
How do you plan a move when the building has a narrow stairwell or no lift?
A move plan needs an access check before moving day and clear protection steps for stair edges, floors, and door frames. A checklist helps because the access plan, protection steps, and carry plan sit next to the rest of the move tasks instead of living in messages.
Do you need a parking permit for a moving truck?
Some streets and building entrances need a permit or a booked loading bay, and the timing matters as much as the paperwork. The checklist includes a step to obtain the permit or loading bay booking as part of the booking and survey work.
Who signs off the inventory during a move?
Inventory sign-off usually happens once items are loaded and counted, before the vehicle leaves for the destination. The checklist includes an inventory check and sign-off step so the responsibility doesn’t get skipped or left vague.
What supplies should be on the truck for moving day?
A typical moving loadout includes blankets, straps, wardrobe boxes, and basic tools, alongside whatever packing materials the job needs. The checklist includes a card to bring that kit, so the team checks it before loading starts.
How do you keep moving tasks assigned to the right people?
A move works better when each task has an owner, especially for access checks, protection, loading, and handover. This board runs the work as [tasks](/product/tasks) you can assign to whoever’s on the job.
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