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Templates / Proposal

Free Price Quote Template

A price quote covers the work being priced, the line items the customer can approve, and the payment, timing, and pickup terms in writing.

Price Quote template preview

Language:

en

Last updated:

October 2026

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A warning light comes on, the questions start, and then someone needs a price quote that doesn’t turn into “one more thing” after the car’s already in the bay. This price quote keeps the diagnostic plan and the money on the same page, so the customer can see what gets checked, what gets documented, and what they’re approving before any repair work starts. The layout uses red-oxide primer accents with Poppins headings and Inter body text, so the estimate reads like clear labels and notes, not a poster.

The quote opens with The short version, then walks through How the work runs so the customer knows when testing stops and a call happens before anything moves from diagnosis to repair. The middle sections hold Code scan results and Photo of the finding, which means the written codes, freeze-frame snapshot, targeted test notes, and any safe-to-capture photos sit alongside repair options and an estimate instead of living in a separate conversation. Pricing comes through What it costs and Add-ons as five line items the customer can accept or decline, followed by terms that answer the awkward parts up front: the 40% booking amount, the remaining 60% on completion, invoices due within 14 days, and how scope changes get re-priced before work continues... leaving “surprise line items” with nowhere to hide.

  • The short version Sets expectations for what testing will prove, what gets documented, and when the customer approves the price before any repair starts.
  • Code scan results Records the codes pulled, the freeze-frame snapshot, and the targeted test notes so the “why” sits in writing, not memory.
  • What it costs Carries the five priced items that make up the diagnostic, and you swap in your own numbers before the quote goes out.
  • Getting started Includes the fee summary and a signature block, with a 40% booking amount taken at signing and the remaining 60% due on completion.
  • Timing and pickup Explains how pickup timing gets confirmed after the initial scan and test plan, and how scope changes trigger an updated price before continuing.

The quote gets sent online, the customer signs, and Getting started collects the signature and the booking amount while the fee summary shows what’s due now versus later. Before sending, you replace the template’s numbers with your own prices for the five items, then keep the rest of the wording as the customer-facing record of what was checked, what was found, and what happens next.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a price quote

PartWhat it covers

The short version

A plain-language opener that explains what testing will prove, what gets documented, and that the customer approves the price before any repair work begins.

How the work runs

A step-by-step flow from drop-off questions through scan, confirmation, and wrap-up, with the handoff point where you stop and call before moving past diagnosis.

Code scan results

A place to write the codes pulled and explain them, plus space for freeze-frame details and the targeted test notes that back up the finding.

Photo of the finding

Holds photos of visible issues you can document safely, then puts repair options and an estimate next to a pickup summary of what was and wasn’t done.

What it costs

A priced items section for the core diagnostic line items, and you replace the amounts with your own pricing.

Add-ons

Optional priced add-ons the customer can accept or decline after the results are explained.

Getting started

Carries the signature and fee summary, with space to capture the preferred drop-off day and time and the 40% booking amount at signing.

Payment

States the 40% up-front and 60% on completion split, invoices due within 14 days, what the quote covers, and how additional findings trigger a stop-and-call before extra work.

Timing and pickup

Sets the expectation that timing depends on findings and parts availability, then spells out access requirements and how scope changes get re-priced before work continues.

Who it is for

General mechanical shops, collision repair centers, and EV servicing teams that need customers to approve diagnostic work and pricing before repairs begin.

The proposal in full

The short version

You’ll know what set the light off, what we did to prove it, and what it will take to get the light off and keep the vehicle dependable on the drive home.

When that light comes on, you need to know what’s causing it and what it means for safety and reliability before the next drive. You’ll leave with clear test results, a plan, and a price you can approve or decline before we turn any wrenches. Next, we’ll book a time and get your vehicle on the scanner and into a quick set of checks.

We start with a scan, then we follow the code with a short test plan. That means checking the sensor readings, inspecting the likely failure points, and confirming the fault instead of guessing and swapping parts. If the fix is straightforward, we’ll price the repair while you’re here and get your approval before we do it.

How the work runs

We keep the car in one bay, keep the notes in one file, and call you before anything moves from testing to repair.

1. Drop-off and questions Day 1 Check the concern you came in for, confirm symptoms, and note basics we can verify fast: starting, idle, strange noises, smells, and when the light first came on. 2. Scan and test plan Day 1 Pull diagnostic trouble codes and freeze-frame data, then lay out the next tests needed to confirm the cause. Check live data and do a visual inspection of connectors, hoses, and obvious leaks. 3. Confirm and price Day 1-2 Run the targeted tests for the code, such as a battery and charging system load test, a cooling system pressure test, or checks for vacuum and intake leaks. Call you with what we found, what it means, and the price to fix it. 4. Wrap-up and pickup Day 2 Document results, save scan data, and go over the next steps at the counter. If you approve repairs, we schedule them and order parts if needed. If you decline, you still leave with the test results and a plan.

Code scan results

A written list of the diagnostic trouble code or codes we pulled, with a plain-language note on what each code points to.

FREEZE-FRAME SNAPSHOT

The freeze-frame data captured when the code set, so you can see the conditions that triggered the light (load, temp, speed, and related readings).

TARGETED TEST NOTES

A short record of the checks we performed to confirm the cause, such as visual inspection findings and pass or fail results from the test plan.

Photo of the finding

Photos of any visible issue we can document safely in the bay, such as a cracked hose, damaged connector, leak, or broken wiring clip.

REPAIR OPTIONS AND ESTIMATE

A written estimate for the confirmed repair, with parts and labor listed so you can approve the work, postpone it, or choose a lower-cost option where it’s safe.

PICKUP SUMMARY

A simple summary of what we found, what we recommend next, and what we did not do without approval, so there are no surprise line items later.

What it costs

This price covers the full check engine light diagnostic process from drop-off through pickup summary.

Priced items

Add-ons

Add these only if they match what you need after we talk through the results.

Priced items

Getting started

If you’re ready for us to run the check engine light diagnostic, sign below and we’ll lock in your drop-off time.

1. Sign and choose your preferred drop-off day and time. 2. Pay the 40% booking amount so we can reserve the bay time. 3. Bring the vehicle in and we’ll start the scan and test plan.

Signature

Fee summary

Payment

To book the work, we take 40% up front when you sign. The remaining 60% is due when the job is finished. Every invoice is due within 14 days of its date.

What this quote covers. This quote is for check engine light diagnostic only. It includes the scan, freeze-frame snapshot, targeted test notes, a photo of what we find, and repair options with an estimate.

If we find something else. If testing points to additional work, we stop and call before we do anything beyond the diagnostic. We’ll explain what we found, what the next step is, and what it costs.

Proof and parts. If you want, we’ll show you the worn part we replaced or the photo from the inspection, and we’ll walk you through the test results we used to make the call.

Timing and pickup

Turnaround depends on what the testing points to and parts availability. We’ll give you a pickup estimate after the scan and test plan on Day 1, then confirm once we have the finding.

Access to the vehicle. We need the vehicle onsite for testing and a way to reach you to approve next steps. Please let us know about aftermarket electronics, alarms, or anything that affects starting or access.

Changes to scope. If the plan changes after we start, we’ll update the price before we continue. The diagnostic stays as quoted. Any repair work gets its own estimate and your approval first.

Questions about this proposal template

What should a price quote include?

A price quote usually includes the work being priced, the line items the customer can approve, and the payment and timing terms in writing. This one also includes space for diagnostic results, photos of findings, and repair options with an estimate.

Can a customer pick and choose items on a quote?

A customer can accept or decline items when the quote breaks the work into separate line items. This template uses five priced items, and the customer can choose items rather than being forced into a single bundle.

What happens if the inspection finds additional work?

Extra findings should pause the job until the customer approves the next step and the updated price. The Payment section states that testing stops and a call happens before anything beyond the diagnostic is done.

How do deposits and final payment usually work for auto diagnostics?

Deposits vary by shop, but quotes often split payment into an up-front booking amount and a remaining balance due at completion. This template states 40% up front when signing and 60% due when the job is finished, with invoices due within 14 days of their date.

How do you show proof for a check engine light diagnosis?

Proof usually means showing the trouble codes, the freeze-frame conditions when the code set, and the results of targeted tests. This template gives dedicated sections for code scan results, targeted test notes, and photos of visible findings.

How do you estimate pickup time for diagnostic work?

Pickup timing depends on what the initial scan and tests show and whether parts are needed. This template says a pickup estimate follows the Day 1 scan and test plan, then gets confirmed once the finding is known.

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