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Templates / Proposal

Free Price Quote Template

A price quote covers the work being priced, what’s included and excluded, how changes get approved, and what payment looks like.

Price Quote template preview

Language:

en

Last updated:

October 2026

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The wall comes open, hidden issues show up, and a buyer worries the price will climb without warning. This price quote gives the job a written scope the client can point to later, so changes don’t turn into an argument when something unexpected turns up. The wording keeps control up front, and the pricing sits under Lora headings with a blue‑green accent and a muted violet used for supporting details.

The document starts with In brief, then moves through background, named roles, and examples of similar work before it gets to the parts that usually cause friction. Measured site notes explains what got measured and why, then the quote language spells out exclusions and assumptions in plain terms. The middle of the document calls out change options and handover notes, so the client reads how approvals work before they reach Pricing.

  • In brief Opens with the outcome being priced and the control points that stop the scope drifting once work starts.
  • Measured site notes Holds the measurement notes, then turns them into an itemised breakdown plus an exclusions and assumptions list.
  • Pricing Prices the single line item, Wall move, which means the only numbers to swap are the ones in that table.
  • Get started Collects acceptance with a signature and shows the fee summary the client agrees to at the same time.

Once the details and numbers are in place, the proposal goes out for acceptance and the client signs online. The Get started section carries the signature and fee summary, so the approval and the first payment step sit together instead of being handled over email.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a price quote

PartWhat it covers

In brief

Frames the job in plain language and explains how the scope stays controlled if anything changes after work begins.

A bit about us

Gives background on the team and how they price and handle changes so the buyer knows what kind of process they’re agreeing to.

Meet the team

Introduces the idea of named responsibility on the job, so the client knows decisions don’t get bounced between people.

Team

Lists the key roles and what each person owns, which sets expectations around site supervision, decisions, and pricing replies.

Recent work

Previews the kind of past jobs being referenced, so the client knows what “similar work” means in this quote.

Portfolio

Describes example projects and outcomes, giving context for the type of build sequence and finish standard being priced.

Measured site notes

Explains what gets measured at the walk-through, then pairs that with an itemised quote breakdown and an exclusions and assumptions list.

Change options in writing

Explains how hidden issues and scope changes turn into priced written options, then covers snag list and handover notes plus the final invoice pack.

Pricing

Carries a priced table for Wall move, so you replace the template numbers with your own before sending.

Get started

Carries a signature and fee summary, and spells out what happens after acceptance, including the booking payment step.

What’s included in the quote, and what isn’t?

Defines what counts as included by pointing back to the written breakdown and the exclusions list, and explains how hidden issues get priced and approved.

Who actually turns up on site each day, and who do I call?

Clarifies who runs the site day to day, who handles decisions and scheduling, and what the client needs to provide before work starts.

Payment

States the deposit and balance split, the payment window, and the written rules on scope, changes, and site readiness.

Property rules and restrictions

Covers building rules that can affect pricing, repeats the contact points, and describes handover and sign-off as the point the balance becomes due.

Who it is for

General contractors, renovation teams, and anyone pricing building work where exclusions, changes, and approvals need to stay clear in writing.

The proposal in full

In brief

You’ll have the wall moved, the opening rebuilt square, and the kitchen finished back to a clean edge so the room is ready to use and easy to fit out.

You reached out because you need the space reworked without the job drifting once the wall is open. We keep control by measuring first, listing what’s included and excluded, and pausing for written approval if anything changes. If you’d like to move forward, the next step is a site walk-through so we can lock the scope.

We start with a walk-through and measurements, then we write the quote as a breakdown with a plain exclusions list. On site, we strip out in a controlled way, keep the opening tidy, then build back in the same sequence every time: structure first, then boards, then surfaces, then a snag list and handover.

A bit about us

We’re a general contracting team built around small rebuilds and alterations where the details matter. We started Havnegade Works doing tight turnaround work in lived-in flats and trading units, where dust control, clear sequencing, and clean handovers decide whether the rest of your week goes smoothly.

People come to us when they want a quote they can hold us to. We measure before we price, we write down what’s included and what isn’t, and we run changes as a stop-and-agree step. That way you are never guessing whether something is “part of it” after the wall is already open.

Meet the team

You’ll have named people responsible for the job, with one lead on site and one point of contact for decisions.

Team

Mikkel Laursen, Project manager. Mikkel is your project manager. He plans the sequence, books trades and deliveries, and keeps the daily plan matched to what we find once we open up.

Sofie Brandt, Site supervisor. Sofie is the site supervisor. She runs the work area day to day, keeps the place protected and tidy, and walks the snag list with you at handover.

Jonas Madsen, Carpenter. Jonas is our carpenter. He handles framing, openings, and the small details that decide whether boards sit flat and lines stay straight.

Freja Holm, Estimator. Freja is our estimator. She turns the measurements into a clear breakdown and writes the exclusions and options so changes do not turn into surprise costs.

Recent work

These are recent wall, layout, and finish jobs where the aim was the same as yours: change the space, then leave it ready to use.

Portfolio

Kitchen opening rebuild. Removed a partial partition, reframed the opening, and rebuilt the surrounding surfaces so new cabinets could land on straight lines. The client installed their kitchen the next week without needing extra patch work.

Retail unit quick strip-out. Stripped a back-of-house wall run and old finishes, made safe the services we found, and rebuilt the wall faces for new shelving. The unit reopened on the agreed date with the work area signed off.

Flat internal wall adjustment. Shifted an internal wall line to square a room, rebuilt the framing, and brought the finishes back so skirting and trim could be reinstalled without gaps. The result was a room that measured true for new joinery.

“Clear quote, tidy site, and no surprises when the wall came open.”

Homeowner, an older flat renovation

Measured site notes

A written set of measurements and notes from the walk-through, used to price the work and to confirm the wall line, openings, and any fixed points we have to build around.

ITEMISED QUOTE BREAKDOWN

A clear breakdown of the kitchen wall move price by stage, so you can see how demolition, carpentry, and finishes add up before work starts.

EXCLUSIONS AND ASSUMPTIONS LIST

A short list that spells out what the price is based on, and what is not included, so a hidden issue does not turn into an argument later.

Change options in writing

If we find hidden issues or you decide to adjust the plan, you get written options with prices. We only continue once you approve one option.

SNAG LIST AND HANDOVER NOTES

A punch list of the final fixes, signed off at the end, plus notes on any areas that need paint, fitting, or cure time before you load them up.

FINAL INVOICE PACK

A final invoice with the agreed breakdown, plus any approved changes listed clearly so you can match each amount to a decision made during the job.

Pricing

Pick the level that matches how much of the kitchen wall move you want us to carry, from strip-out only through to a full build-back and handover.

Priced items

Get started

If you want us to hold time in the schedule for this kitchen wall move, we’ll lock the scope first, then book the start date.

1. Sign the proposal and pay the 25% booking invoice. 2. Book the site walk-through and confirm access times. 3. Approve the final scope write-up so we can start work.

Signature

Fee summary

What’s included in the quote, and what isn’t?

The quote covers the kitchen wall move scope written in the breakdown, plus the assumptions and exclusions list that sits with it. If something is not written there, it is not included. That keeps the price tied to a specific, checkable scope.

IF YOU OPEN A WALL AND FIND SOMETHING WRONG, HOW DO YOU PRICE THAT?

We stop at the point we can show you the issue, then we write up options with a price for each one. You choose how to proceed, in writing, before we do the extra work. Nothing gets added to the invoice without that approval.

Who actually turns up on site each day, and who do I call?

You will see a consistent crew for the job, with Sofie running the site day to day. For decisions, changes, and scheduling, you contact Mikkel. If it is a pricing question or a scope clarification, Freja answers it in writing.

WHAT DO YOU NEED FROM ME BEFORE YOU START?

We need access for the agreed hours, a cleared work zone, and quick answers on any layout decisions that affect the wall line or openings. If there are building rules for the property, send them over before we price so they are included, not discovered mid-job.

Payment

To book the work, we take 25% of the total price when you sign. The remaining 75% is due at handover. Each invoice is payable within 14 days of its date.

Scope in writing. This quote covers the kitchen wall move scope written in the breakdown, plus the assumptions and exclusions list beside it. If something is not written there, it is not included in the price.

Changes and hidden issues. If we open a wall and find an issue, we stop where we can show you. We then send options with a price for each. We only continue after you approve the change in writing.

Access and site readiness. Before we start, we need access for the agreed hours and a cleared work zone. We also need prompt answers on layout choices that affect the wall line or openings, so the work does not stall mid-way.

Property rules and restrictions

If the building has rules on noise hours, lift bookings, waste handling, or protection requirements, send them before we price or schedule. If they arrive later, we may need to re-price time and disposal.

Who to contact. Sofie runs the site day to day, so you will see a consistent crew while the work is underway. For decisions, changes, and scheduling you contact Mikkel. For pricing or scope questions, Freja answers in writing.

Handover and sign-off. At the end, we walk the work with you and write a snag list. We close out the snag items, then hand over the final notes and invoice pack. Handover is the point the balance becomes due.

Questions about this proposal template

What should a price quote include?

A price quote should spell out the scope being priced, what’s included and excluded, and how changes get approved and priced if something new turns up. This template also includes payment terms, contacts, and handover notes so the buyer knows what happens at the end.

How do you write exclusions in a quote?

Exclusions work best when they sit next to the priced breakdown and use plain language, not vague catch-alls. This template ties the price to the written breakdown and the exclusions and assumptions list, so anything not written there isn’t included.

How do you handle variations or hidden issues on a building quote?

The cleanest approach is to stop when you can show the issue, write priced options, and only continue after written approval. The template describes that approval step so extra work can’t be added without a decision being recorded.

Do clients need to sign a quote?

A quote can be accepted without a signature in some situations, but a signature makes the approval clear and dated. This template includes a signature section so acceptance is captured as part of the same document.

What payment terms should appear on a quote?

Payment terms usually state what’s due up front, what’s due at handover, and how long the client has to pay each invoice. This template includes a 25% booking payment, the remaining balance due at handover, and 14-day invoice terms.

How do you structure a quote so the client reads the scope before the price?

A quote reads more clearly when it starts with a short scope summary, then moves into detail like measurements, exclusions, and change rules before the pricing table. This template places the written scope and control points ahead of the pricing section so the numbers don’t float without context.

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