A personal training intake form covers contact details, current activity level, injuries or pain, training location, available equipment, and a starting sessions-per-week goal.
Somebody wants to train hard, but they also need to know the plan won’t ignore an old knee issue or a stop-start schedule. This personal training intake form collects the details a coach needs before programming starts, so the first conversation begins with real constraints instead of guesswork.
The intro explains what gets collected and what happens next, then About your training gets specific about current activity, where sessions will happen, and what the client wants out of training. The questions cover injuries or pain up front, then pin down location and equipment access, because a home setup and a gym floor need different choices.
- Personal Training Intake Form An opening note that tells the client what the form covers and that you’ll review answers and email the next steps, including any health form.
- Your name A required full-name field so each response ties back to the right person.
- About your training A short written prompt that frames the training questions around current activity, session location, and what the client wants from coaching.
- Injuries or pain A required yes/no question that flags pain affecting training and points to a health screening if needed.
- Session setup Questions that confirm where sessions will take place, what equipment is available, and how many sessions per week to start with.
Once the form is in Plutio, you send a link and the responses land in one place, ready to review and reply with next steps. The page uses anodised-metal green with a violet call to action, with Zilla Slab headings over Roboto body text.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a personal training intake form
| Part | What it covers |
|---|
Personal Training Intake Form | A short opener that explains what the form collects and that you’ll review the answers and email next steps, including any health form. |
Your name | A required name field so the response is identifiable before you follow up. |
Email address | A required email field for sending the follow-up and next steps. |
Phone number | An optional phone number field for clients who prefer calls or texts. |
About your training | A written prompt that asks for current activity, training location, and what the client wants from sessions. |
How active are you currently? | A required multiple-choice question that sets a baseline activity level from not active through 5+ sessions per week. |
Do you have any current injuries or pain affecting training? | A required yes/no question that flags injuries or pain and notes a health screening option. |
Where do you want your sessions to take place? | A required multiple-choice question covering home, gym, outdoors, online, or unsure. |
What equipment will you have access to? | A required text question so the training plan matches what the client can actually use. |
How many sessions per week do you want to start with? | A required multiple-choice question that captures a starting frequency or asks the coach to advise. |
Who it is for
Personal trainers, strength coaching and online coaching providers, and group fitness coaches who need a new client’s baseline and constraints before sessions begin.
The form in full
Personal Training Intake Form
This form gathers your training preferences, current activity and availability. I’ll review your answers and email the next steps and any health form.
- Your name (required)
- Email address (required)
- Phone number
About your training
Tell me your current activity, where you’ll train and what you want from sessions.
- How active are you currently? (required)
- Not active
- 1-2 sessions per week
- 3-4 sessions per week
- 5+ sessions per week
- Do you have any current injuries or pain affecting training? (required)
- No
- Yes, I will complete a health screening
- Where do you want your sessions to take place? (required)
- At my home
- At my gym
- Outdoors / park
- Online session
- Unsure
- What equipment will you have access to? (required)
- How many sessions per week do you want to start with? (required)
- 1 session per week
- 2 sessions per week
- 3 sessions per week
- Unsure, please advise
