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Templates / Proposal

Free Personal Training Proposal Template

A personal training proposal covers the training approach, how sessions run, pricing, payment terms, and the client’s sign-off.

Personal Training Proposal template preview

Language:

en

Last updated:

October 2026

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Training usually starts with good intentions, then life gets busy, something starts aching, and the whole plan fades out. A personal training proposal gives a client the full picture up front: how coaching stays consistent week to week, how injuries and flare-ups get handled, and what they’re actually buying before any money changes hands. The pages sit under Raleway headings with deep teal and gold accents, so the tone stays coached and practical rather than salesy.

The proposal reads in the same order a client is already thinking. The opening explains the training approach and what “progress” means from week to week, then the trainer background comes next so the client knows who they’re trusting. Session flow follows, including the assessment, warm-up, and how the plan gets adjusted, and the price table appears only once the work is clear... leaving the client to decide on sessions without guessing what happens inside them.

  • Overview Frames the training approach, including how progress gets planned week to week and how constraints like knees, back, and shoulders get worked around.
  • How the sessions run Explains the 60-minute session structure, including the assessment and how the warm-up and main work get adjusted day to day.
  • Sessions and prices Holds the priced item table for 10-session pack, which you edit to match your own rates before you send the proposal.
  • Payment Spells out how invoicing works, when payment is due, and the scheduling, cancellation, and no-show terms.
  • Next steps Carries the signature and fee summary so the client can choose session frequency and training location, then sign to start.

Once the proposal is in your workspace, you replace the pricing for 10-session pack, send it, and the client accepts and signs online. The signed copy sits with the agreement details and the fee summary, so the start point stays clear when you book the first session and set the weekly rhythm.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a personal training proposal

PartWhat it covers

Overview

Explains the coaching approach, including how weekly progression works and how knees, back, and shoulders get treated as constraints in the plan.

Who you are working with

Introduces the trainer and the coaching style, with a short testimonial line that shows what a client can expect from the process.

How the sessions run

Describes the 60-minute session flow, including the initial assessment and how warm-ups and main lifts get tailored to the day.

Sessions and prices

Includes a priced table for 10-session pack, where you swap in your own price before sending.

Next steps

Puts the signature beside the fee summary and confirms what the client chooses before starting, including weekly frequency and training location.

How many sessions a week do I need to see change?

Answers how session frequency affects progress and explains how the plan adapts when a client can only train once a week.

Can you work around my knee/back/shoulder?

Explains how training gets modified around pain or flare-ups and confirms the location options for training.

Payment

States when invoices go out, when they’re due, and the rules around scheduling, cancellations, and missed sessions.

Using packs

Defines how packs are used, how expiry gets shown, and the responsibilities around injuries and access to training spaces.

Who it is for

Personal trainers, strength coaches, and online coaching providers who need to quote sessions, set expectations, and get agreement before training starts.

The proposal in full

Overview

You’ll know what to do when you train, why you’re doing it, and how to progress it week to week, with your knees, back, and shoulders treated as constraints to work with, not reasons to stop.

I’ll start with an assessment, then build a weekly plan around your schedule and what your body tolerates well. You’ll finish with sessions you can stick to and a programme that keeps moving forward. Next up is how I run sessions and what you’ll get.

I begin by finding your starting point: how you move, what hurts (and what doesn’t), and what you can do with good control. From there I coach the basics hard, because clean squats, hinges, presses, and pulls keep progress simple. Each week I adjust load, volume, and exercise choices so you improve without flare-ups.

Who you are working with

I’m Camille Roux, a personal trainer. I got into coaching because I kept seeing the same loop: people train hard for a short burst, something starts aching, then everything stops. I built my work around consistency, good technique, and programmes that fit a real week, so training stays doable even when life gets busy.

Most clients come to me after trying to self-manage their training and getting stuck. I don’t run you into the ground in week one. I load things in steps, I watch your form closely, and I change the exercise before I force the joint. You’ll leave each session knowing exactly what to do next time.

“I stopped guessing, trained consistently, and my back stayed calm for once.”

Desk-based professional, training around a busy workweek

How the sessions run

Most sessions run 60 minutes. We can train in a gym, outdoors, or at home, depending on what you have access to and what suits the plan. Bring comfortable shoes, water, and any notes about pain, sleep, or stress since the last session.

1. Assessment Session one We talk through your goal, your training history, and any recurring knee, back, or shoulder issues. I take a simple movement screen and baseline measures that match your goal. You’ll leave with a first week plan and a clear idea of what we are prioritising. 2. Warm-up and prep First 10 mins I run you through a warm-up that matches the day’s lifts and your joints. This is where I check how you are moving that day and whether anything needs changing. If something feels off, I swap the exercise early instead of pushing through it. 3. Main coaching Next 40 mins We work the session plan: usually a main lift pattern, supporting strength work, and a conditioning block when it fits. I coach squat, hinge, press, and pull technique with clear cues, filmed sets when helpful, and rest times that keep quality high. 4. Review and adjust Last 10 mins We log what you did, what felt easy, and what felt sketchy. I tell you exactly what to do before the next session, including any simple mobility or prep work. Each week I adjust loads and exercise choices based on what you actually completed.

Sessions and prices

Most people start with 2 sessions a week for a few weeks, then shift to 1 a week once the plan and technique feel locked in.

Priced items

Next steps

If you want a fixed training slot and a plan you can follow, this is how we start.

1. Sign the agreement beside this proposal. 2. Choose your weekly session frequency and preferred training location. 3. I’ll book your first assessment session and send your pre-session notes.

Signature

Fee summary

How many sessions a week do I need to see change?

Most people do best with 2 sessions a week at the start, because it builds rhythm and gives me enough coaching time to clean up technique. If you can only do 1, I’ll make the plan around that and use your other days for simpler work.

WILL YOU WRITE ME A PLAN FOR THE DAYS I’M NOT WITH YOU?

Yes. I’ll set you up with training for the days between sessions, based on your equipment and time. The plan stays short enough to do, and specific enough that you are not guessing weights, reps, or what to do when something hurts.

Can you work around my knee/back/shoulder?

Yes. I’ll train around it, and I’ll also train what supports it. That usually means adjusting range of motion, stance, tempo, and exercise selection. If something flares up, I change the plan that day and rebuild from what you can do comfortably.

WHERE DO WE TRAIN: GYM, OUTDOORS, OR AT HOME?

Any of the three. Gym training gives the most options for progressive loading. Outdoors works well for conditioning, carries, and simple strength. Home training is great when time is tight. I’ll recommend the setup that matches your goal and your week.

Payment

Memberships are invoiced at the start of each month, before the sessions in that month take place. Every invoice is payable within 7 days of its date. Packs and one-off sessions are also invoiced in advance.

Scheduling. I’ll offer you a regular weekly slot where I can, and I’ll confirm all sessions in writing. If you need to move a session, tell me as early as you can so I can offer the time to someone else.

Cancellations. If you cancel with enough notice, I’ll reschedule the session. The notice window is set by me and shown when you book. If you cancel late, I may charge a late-cancellation fee or count the session as used.

No shows. If you miss a session without notice, I treat it as a no-show. No-shows are charged or counted as used. The exact fee or rule is set by me and shown when you book.

Using packs

Session packs are for one person and are used until they’re finished. Any expiry period is set by me and shown on your invoice. If you’re travelling or dealing with illness or injury, tell me and I’ll plan around it.

Health and injuries. Personal training is coaching, not medical care. Tell me about pain, injuries, and any medical advice you’ve been given, and I’ll adjust range of motion, loads, tempo, and exercise choice. I can’t guarantee results or prevent injury.

Where we train. We can train in a gym, outdoors, or at home, and I’ll recommend the setup that fits your goal and your week. You’re responsible for access to the space and any entry fees or equipment hire.

Questions about this proposal template

What should a personal training proposal include?

A personal training proposal usually covers the training approach, how sessions run, pricing, payment terms, and what happens next. This template also includes answers to common questions about session frequency, training around injuries, and where training can take place.

How many personal training sessions per week do most people need?

The template says most people start with 2 sessions a week for a few weeks, then move to 1 a week once technique and the plan feel locked in. The FAQ section also explains how progress can still work with 1 session a week when needed.

Will a trainer write a plan for days between sessions?

The FAQ in this proposal answers yes, with training written for the days between sessions based on equipment and time. The wording also clarifies that the plan stays specific enough that the client isn’t guessing weights, reps, or substitutions.

Can personal training work around a knee, back, or shoulder injury?

The proposal says training gets adjusted with changes to range of motion, stance, tempo, and exercise selection. The document also explains that personal training is coaching, not medical care, and asks the client to share pain, injuries, and medical advice so sessions can be modified.

Where can personal training sessions take place?

The sessions section states training can happen in a gym, outdoors, or at home, depending on access and what suits the plan. The injury FAQ repeats the same options and explains how the setup recommendation matches the goal and the week.

When do personal training clients pay and what are the cancellation rules?

The payment section says memberships are invoiced at the start of each month and invoices are payable within 7 days of the invoice date, with packs and one-off sessions invoiced in advance. The same section covers scheduling, cancellations including a notice window set by the trainer, and how no-shows are treated.

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