A photo release form records a guardian’s permission level for a child’s photos, along with the child’s name, date, and signature.
A child joins a programme, and the staff need a clear record of what can be photographed and where those images can be used, because a missed “no photos” request can’t be pulled back later. This photo release form puts the choice in writing, with the parent or guardian’s name, email, date, and signature, plus the child’s full name.
The form opens with a short note about granting or withholding permission, then moves into Photo permissions, where the options separate internal use from promotional use and control whether a first name may appear. The page reads like a checklist under periwinkle accents and Lora headings, so the decision shows up before the details and signature get filled in.
- Photo Release Form A short intro text that frames the permission decision and points questions to the named contact before anything gets filled in.
- Photo permissions A prompt that leads into the permission choice, so the guardian picks the right level before signing.
- Which photo permission do you give for your child? A required multiple-choice field covering no photos, internal-only use, and promotional use, with name-display options.
- Sign here A required signature field that finalises the chosen permission alongside the date and guardian details.
Once the form is published, responses land in Plutio as a completed record you can pull up when a question comes up about a specific child’s permissions.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a photo release form
| Part | What it covers |
|---|
Photo Release Form | Intro text that explains the purpose of the form and who to contact with questions, before the required fields start. |
Your full name | A required name field for the parent or guardian completing the release. |
Email address | A required email field so staff can reach the guardian if anything needs clarification. |
Date | A required date field to record when the permission was given. |
Sign here | A required signature field that ties the form to the named guardian. |
Photo permissions | A short instruction block that tells the guardian to choose the applicable permission and sign. |
What is your child's full name? | A required field that identifies the child the permission applies to. |
Which photo permission do you give for your child? | A required choice field where you keep the four permission options as written or adjust them to match your own photo policy. |
Who it is for
Childcare & early years settings, nurseries, childminders, and after-school care programmes that need a signed record of photo permissions for each child.
The form in full
Photo Release Form
Use this form to grant or withhold permission for staff to photograph your child. We attach your choice to your child's file and contact you only if needed. Questions? Contact Amina El-Sayed.
- Your full name (required)
- Email address (required)
- Date (required)
- Sign here (required)
Photo permissions
Choose the permission that applies and sign below.
- What is your child's full name? (required)
- Which photo permission do you give for your child? (required)
- No photos of my child
- Photos for internal use only. No names shown.
- Photos for internal and promotional use. No names shown.
- Photos for internal and promotional use. First name may appear.
