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Templates / Proposal

Free Press Release Proposal Template

A press release proposal covers the media angle, what deliverables get written, pricing, acceptance, and the follow-up and payment terms.

Press Release Proposal template preview

Language:

en

Last updated:

October 2026

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Leadership wants the announcement to land cleanly, but a press release can die in inboxes or get picked up wrong and trigger awkward corrections. This press release proposal gives the work a clear shape, from the angle check and journalist list through the outreach and reporting back, so the buyer knows what’s getting pitched and what “done” looks like.

The proposal opens with In brief, then backs the work with A bit about me, Recent work, and Portfolio examples, leaving the buyer reading proof before they ever reach pricing. The deliverables get spelled out in plain language, including a media angle and hook memo, a named Jordan and MENA list, desk-ready Arabic and English press release drafts, a pitch email pack, and a coverage log and clip report, under plum pages with Lora headings and Inter body text.

  • In brief The opening frames what the outreach includes and what the buyer can expect to see back from it.
  • Portfolio The middle gives examples of recent media relations work, so the buyer can see the kind of writing and follow-up the proposal is describing.
  • Pricing The single priced item sits in a table, and you swap in your own price before sending.
  • Get started Acceptance happens with an online signature and the fee summary shown underneath, so the buyer can approve and book the slot in one step.
  • Booking and payment The terms cover the 25% booking invoice, the 75% balance on handover, payment due dates, and what can shift the timeline or scope.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a press release proposal

PartWhat it covers

In brief

The opener describes what gets pitched, in which languages, and the record keeping that comes back with it.

A bit about me

The background section explains how the work is approached and what gets checked before anything goes out.

Recent work

The recent work section gives context for the kind of press release media relations engagements being proposed.

Portfolio

The portfolio spells out past announcement types and what was handled from drafting through follow-ups and corrections.

Media angle and hook memo

The deliverables start with the angle memo, the named media list for Jordan and MENA, and the Arabic draft, so the buyer can sign off facts early.

English press release draft

The next deliverables cover the English draft, pitch email pack, and the coverage log and clip report the buyer shares internally.

Pricing

The pricing section carries a single priced item, and you replace the template price with your own before sending.

Get started

The acceptance section carries the signature and fee summary, and it repeats the booking step and deposit amount so the buyer knows what happens after signing.

Who exactly are you pitching this to in Jordan, by name?

The Q&A explains how the named list is shared before pitching and how bilingual writing gets handled without a translation feel.

What do you need from us to make it publishable this week?

The Q&A lists the inputs needed for a publishable release and states the follow-up limit per priority contact.

Booking and payment

The terms cover deposits, final payment timing, payment due dates, required inputs, and what happens when facts or scope change.

Follow-ups

The close defines the follow-up cadence, the accuracy sign-off step, confidentiality and embargo handling, and ownership once the final invoice is paid.

Who it is for

Media relations consultants, press officers, and crisis communications freelancers who need sign-off on bilingual release drafting, targeted pitching, and follow-ups.

The proposal in full

In brief

Your announcement goes out in clean Arabic and English, reaches specific journalists by name, and lands as accurate coverage you can share internally, with a clear record of who was contacted and what they said.

Press release media relations starts by checking the news hook, then building a named pitch list in Jordan and across MENA. You’ll get desk-ready Arabic and English copy and calm follow-ups, so the story runs accurately and doesn’t die in inboxes.

I start by pressure-testing the angle against what local desks actually publish, then I build a target list with the right reporter names, not just outlet logos. I draft the Arabic and English release in parallel, prepare subject lines and pitch emails, then pitch and follow up with a tracked log so you can see exactly what happened.

A bit about me

I’m Rami Haddad, a media relations consultant. I work with comms teams that already have approvals in hand and now need the story to travel. Most of my time goes into the parts that decide whether anything runs at all: the angle, the journalist list, and the follow-up that happens after the first email.

I get picked when the stakes are high and the tolerance for mistakes is low. I don’t blast lists. I pitch to specific desks and specific reporters, then I confirm names, dates, numbers, and quotes before anything goes out. If an angle will not fly locally, I say it early and propose a version that will.

Recent work

A few recent press release media relations engagements where the release, the pitch, and the follow-up were handled as one package.

Portfolio

Telecom network update release. Took a technical network announcement and rebuilt it around service impact and verified figures. Pitched to telecom and business desks, then managed follow-ups and corrections so coverage matched the approved numbers and phrasing.

NGO programme launch statement. Wrote Arabic and English releases side by side, keeping the same facts and tone without translation stiffness. Placed it with local news sites and regional NGO beats, then tracked pick-ups and links in a clip report.

Property milestone announcement. Shaped a milestone update into a publishable story with a clear hook, defined timelines, and approved quotes. Pitched to property and business reporters and kept a coverage log through publication week.

“Everything ran cleanly, and the coverage matched the message we signed off.”

Communications manager, a regional brand with an approved announcement

Media angle and hook memo

A short written note that states the angle, the headline idea, what is actually newsworthy, and what I will not claim because it will not hold up with journalists.

NAMED MEDIA LIST (JORDAN + MENA)

A spreadsheet of target outlets with specific reporter and editor names, beat notes, and contact details, built for this story rather than pulled from a generic database.

ARABIC PRESS RELEASE DRAFT

A full Arabic release written to run as-is, with the same confirmed facts, names, titles, and approved quotes you sign off in English.

English press release draft

A full English release written in a desk-ready style, with a lead that can be pasted into a CMS and a body that keeps to verifiable claims.

PITCH EMAIL PACK

Subject line options plus a ready-to-send pitch email version for each priority outlet type, so the message fits the desk you are contacting.

COVERAGE LOG AND CLIP REPORT

A dated log of who was pitched, who replied, and where it ran, plus a simple clip report with links you can share internally.

Pricing

Pick the tier based on how wide you need the outreach to go across Jordan and MENA, and how much support you want on the reporting back.

Priced items

Get started

If you want me to hold time for this, the next step is to sign and book the slot.

1. Sign the proposal and confirm the point of contact for approvals. 2. Pay 25% to book the work, then send the approved facts and quotes. 3. I start the angle check and list-building the same business day.

Signature

Fee summary

Who exactly are you pitching this to in Jordan, by name?

I’ll give you the named list before I pitch. It includes outlet, desk, reporter or editor name, and why they fit this story. If you want to remove or add any outlets, I’ll adjust the list before outreach starts.

CAN YOU WRITE IT IN ARABIC AND ENGLISH WITHOUT IT READING LIKE A TRANSLATION?

Yes. I do not write one version and then push it through translation. I draft both versions against the same confirmed facts, then I edit for how Arabic and English news copy actually reads, line by line.

What do you need from us to make it publishable this week?

I’ll need the approved facts sheet, the final spokesperson quote(s) with names and titles, and a contact line for journalist follow-ups. If there is an embargo, a launch time, or any legal wording, send it up front.

HOW MANY FOLLOW-UPS DO YOU DO BEFORE YOU STOP?

I do up to three follow-up rounds per priority contact: one same-day check, one within 48 hours, and one final close. If a desk replies with a clear no, I stop there and log it.

Booking and payment

To book the work, I invoice 25% when you sign. I invoice the remaining 75% when I hand over the finished work. Each invoice is payable within 14 days of its date.

Inputs from you. To keep this publishable on your timeline, I need the approved facts sheet, final spokesperson quote(s) with names and titles, and a media contact line for follow-ups, sent in one message.

Changes and delays. If facts, quotes, or timing change after drafting starts, I will update both language versions against the new approved inputs. Timeline shifts happen when approvals or source materials arrive late.

Scope changes. This covers one announcement with one media angle, one named list, and one outreach push. If you want to add a second angle, a second announcement, or an extra market list, I will quote it before I start.

Outreach boundaries. I pitch only to the named list you approve. If you ask me to remove or add outlets, I update the list before outreach starts, so nobody gets an off-brief email.

Follow-ups

I do up to three follow-up rounds per priority contact: one same-day check, one within 48 hours, and one final close. If a desk replies with a clear no, I stop and log it.

Accuracy sign-off. You sign off the final Arabic and English release drafts before I pitch. I will not send drafts that are missing confirmed names, dates, figures, or an approved spokesperson quote.

Confidentiality and embargo. If you flag information as confidential or under embargo, I treat it that way in my drafts and outreach. You need to give me the embargo time and any required wording up front.

Ownership. Once the final invoice is paid, you own the final Arabic and English press release drafts and pitch email pack for this announcement. I can keep working notes and the coverage log for my records.

Questions about this proposal template

What should a press release proposal include?

A press release proposal usually covers the media angle, what gets written, how outreach and follow-ups are handled, pricing, and the payment and approval terms. This one also covers bilingual Arabic and English drafts, a named Jordan and MENA pitch list, and a coverage log and clip report.

Do you need a proposal before pitching a press release?

A proposal helps when the buyer needs clarity on scope before any outreach starts, especially when approvals and reputational risk sit with leadership. This proposal includes an acceptance step and states what gets signed off before pitching happens.

How do you write Arabic and English press releases without sounding translated?

Bilingual releases read cleanly when both language versions get drafted against the same confirmed facts rather than translated after the fact. This proposal describes parallel drafting and editing for how Arabic and English news copy actually reads.

How do you decide which journalists to pitch in Jordan and MENA?

A pitch list works best when it names specific desks and reporters and explains why each one fits the story. This proposal includes a named media list with outlet, desk, reporter or editor name, and beat notes.

How many follow-ups are normal after a press release pitch?

Follow-ups vary by desk, but a defined limit keeps outreach disciplined and easy to report on. This proposal states up to three follow-up rounds per priority contact and logs replies, including a clear no.

What do you need from a client to get a press release publishable quickly?

Publishable copy depends on approved inputs arriving together, including facts, spokesperson quotes with names and titles, and a media contact line for journalist follow-ups. This proposal also calls out embargo details and any required wording as inputs that need to come up front.

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