Totals
Thanks for trusting us with your media relations support
Free Public Relations Receipt Template
A public relations receipt covers what was paid, the totals due, and a short note that closes out the media relations work.
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A journalist calls, the story moves fast, and the last thing anyone wants is uncertainty about what got paid and what comes next. A public relations receipt gives clients a clear record of the payment for PR work, so the billing side doesn’t add stress on top of media pressure.
The receipt keeps the focus on the numbers first, with Totals presented under Lora headings and Roboto body text, using a steady industrial green with magenta accents so the key actions don’t get missed. A closing note titled Thanks for trusting us with your media relations support finishes the handoff in plain language, so the client isn’t left wondering if the engagement is closed or still in motion.
In Plutio, the receipt goes to a client, and a connected payment method lets the client pay online if you want to collect payment that way. The only details to swap before sending are the client information and the amounts that belong in the totals block.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a public relations receipt
| Part | What it covers |
|---|---|
Totals | The Totals section holds the numbers the client checks first, so you’ll update the amount due to match the PR payment. |
Thanks for trusting us with your media relations support | The Thanks for trusting us with your media relations support section closes the receipt with a short sign-off that fits media relations and crisis communications work. |
Who it is for
PR consultants, communications agencies, and press offices sending receipts after media relations work, crisis communications support, or thought leadership retainers.
The receipt in full
Questions about this receipt template
What should a public relations receipt include?
A public relations receipt usually includes the totals, what the payment was for, and a short closing note. This template includes a totals section and a sign-off message for media relations work.
Is a receipt different from an invoice for PR work?
A receipt records a payment that was made or is being confirmed, while an invoice asks for payment. When a client needs proof for bookkeeping, a receipt is the document they file.
Can clients pay online from a receipt?
Online payment is possible when a payment method is connected. Without a connected method, the receipt still works as a record of the totals and the payment details you enter.
When do you send a receipt for media relations services?
A receipt usually goes out right after payment is received or when a payment gets confirmed. That timing matters in crisis communications, because teams don’t want billing questions slowing decisions down.
What do PR clients usually want clarity on after payment?
Clients often want to know what the payment covered and how the totals were calculated. A receipt answers that in one place, leaving less room for back-and-forth while the narrative is moving.
What should be checked before sending a PR receipt?
Check the client details and make sure the totals match the agreed payment. If the receipt closes out a thought leadership or media relations engagement, make sure the sign-off fits the situation.
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