Free Print Design Invoice Template
A print design invoice covers the line items being billed, a totals block, and the payment terms that say when it’s due and what happens if it’s late.
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Press deadlines don’t wait, and the invoice still has to read like the same steady, proof-checking work that went into the job. A print design invoice like this keeps the billing clear while the buyer’s still worrying about trims, bleeds, and files that have to come back from the printer exactly right, not fussy or flimsy on the page.
The invoices layout uses an ink-stain plum with built-environment teal accents, with Raleway headings over Roboto body text, so the numbers and terms read like documentation, not decoration. The Line items section holds what’s being billed, then the totals sit under it, and the payment wording makes the late-payment line explicit: late payment pauses further work and adds an administration charge for follow-up.
- Line items Swap in your own services and prices, since the single line in the template is a placeholder.
- Totals Review the totals block after you’ve set the numbers so the amount due matches what you’re expecting.
- Payment terms Keep or edit the 14-day due wording, including the note about pausing work and adding an administration charge if payment runs late.
Inside Plutio, you replace the placeholder line and price with your own, check the totals, and send the invoice to a client. A connected payment method lets the same invoice get paid online when that’s how you want to collect.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What this invoice contains
| Part | What it covers |
|---|---|
Line items | The Line items block is where the billed work and prices go, starting with a placeholder you replace before sending. |
Please settle this invoice within 14 | This section carries the totals and the due-date wording, including what happens if payment is late and work gets paused. |
Thanks, I appreciate you trusting me with this | The closing note signs off the invoice with a short thank-you, which you can leave as-is or tailor to the client. |
Who it is for
Print and editorial designers, packaging designers, and presentation designers who need to bill for production-ready design work without rewriting the payment terms each time.
Questions about this invoice template
What should a print design invoice include?
A print design invoice usually lists the billable line items, shows the totals, and states the payment terms so the client knows the due date. This template includes those parts, with wording for what happens if payment is late.
How do I invoice print design work with multiple deliverables?
Separate each deliverable or phase into its own line item, then set the price for each one. The totals block will reflect what you enter, so the amount due stays clear even when the job has several parts.
Should an invoice say what happens if payment is late?
Yes, late-payment terms avoid uncertainty and give you something concrete to point to during follow-up. The included wording states a 14-day window, pauses further work if payment is late, and adds an administration charge for extra follow-up time.
Do I need to include payment terms on an invoice?
Including payment terms helps because an invoice often gets forwarded internally and needs to stand on its own. This template puts the terms directly under the totals so the due date and conditions don’t get missed.
Can I take payment online from an invoice?
Online payment depends on having a payment method connected before you send the invoice. When you connect one, the client can pay from the invoice online instead of arranging a manual transfer.
What do I change before I send a client an invoice?
Replace the placeholder line item with your own services and prices, then check the totals. After that, confirm the payment terms read the way you want for that client before sending.
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