Line items
We took a 25% deposit when the proposal was signed. The remaining 75% is due on the date shown above; if payment is late, we will hold shipment until the invoice is paid.
Totals
Thanks, we’ll print, pack and ship your shirts on schedule
Free T-Shirt Printing Invoice Template
A T-Shirt printing invoice covers the line items being billed, the totals and balance due, and the payment terms tied to deposit and shipment release.
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The shirts need to land for a launch, tour stop, fundraiser, or staff event, and the stressful part isn’t the printing, it’s getting everyone aligned on quantities, sizes, and what gets charged. A T-Shirt Printing Invoice keeps the numbers and the terms in one place, so the buyer sees the unit prices and the due date before anything goes to press, under deep green accents with Zilla Slab headings and Inter body text.
The invoice opens with Line items, but the copy underneath matters just as much. The payment terms spell out the deposit already taken, what’s still due, and what happens if payment comes in late, including holding shipment until the balance is paid. A short closing line reinforces the schedule, which means the buyer reads a clear timeline alongside the amount due.
- Line items Replace the five placeholder entries with the garments, print methods, setup fees, packaging, or shipping you’re actually billing, with your prices.
- Deposit and balance terms The written payment block states that 25% was taken as a deposit and the remaining 75% is due on the date shown above, with late payment holding shipment.
- Totals Check the totals section before sending so the final amount matches the line items and the remaining balance due.
- Schedule close The final line confirms printing, packing, and shipping on schedule, so the invoice ends on delivery expectations, not just the total.
In Plutio, you swap the placeholder lines and prices for your real run, then send the invoice from invoices, payments and receipts. If you want the buyer to pay online, you’ll connect a payment method first, and the same invoice becomes the record of what was billed and when it was due.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a T-Shirt printing invoice
| Part | What it covers |
|---|---|
Line items | The Line items section is where the run gets priced, and the five lines in the template are placeholders you replace with your own descriptions and amounts. |
We took a 25% deposit when | This written section carries the Totals and states the deposit already taken, the remaining balance due, and that late payment pauses shipment until the invoice is paid. |
Thanks, we’ll print, pack and ship your shirts on schedule | A short closing line confirms the production and shipping plan, which keeps the delivery expectation visible at the end of the invoice. |
Who it is for
Screen printers, DTG shops, embroidery and promotional apparel teams billing for custom merchandise runs where the buyer needs a fixed unit price and clear payment terms before production.
The invoice in full
Questions about this invoice template
What should an apparel printing invoice include?
An apparel printing invoice lists the line items being billed, shows the totals, and states when the remaining balance is due. Many shops also include terms that connect payment timing to when goods ship.
How do you show a deposit and remaining balance on an invoice?
The invoice can state the deposit percentage already taken and the remaining percentage due by a specific date. This template’s terms include 25% taken as a deposit and 75% due by the date shown above.
Can an invoice say you’ll hold shipment until payment is received?
An invoice can include payment terms that explain what happens if payment is late. The wording in this template says shipment will be held until the invoice is paid when payment is late.
How do you invoice mixed sizes and quantities for a shirt run?
Mixed sizes and quantities usually get handled as separate line items or grouped descriptions with the total quantity priced the way you quoted it. The line items section is where you enter the exact breakdown you and the buyer agreed on.
Should printing and shipping timelines be written on the invoice?
An invoice often repeats the schedule expectations so the buyer sees timing alongside the balance due. This template ends with a short line that confirms printing, packing, and shipping on schedule.
Can a buyer pay an invoice online?
Online payment depends on having a payment method connected before sending. This template supports that workflow when you send it from the invoicing area.
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