This commercial interior design Contract sets out how we will work together on your project. It applies when you accept our proposal and covers the commercial interior design services we provide for the fit out at your site.
The proposal, together with these terms, is the full working agreement for the project, so everyone is clear on scope, decisions, responsibilities, and sign offs before drawings go out to tender or site.
Scope of work
We will deliver the commercial interior design work described in the accepted proposal, as a single project, and we will base it on the measured survey and the base build information you provide. Our drawings and schedules are issued so you can check layout and capacity, take contractor pricing, and move through landlord and building constraints with fewer surprises.
Your project deliverables are listed below. Anything not listed is not included unless we agree it as a written change, including extra options, extra floors, extra tender rounds, or significant rework caused by late or changed base build rules.
* Measured base plan * Test-fit plans and counts * Concept design pack * Finishes and materials schedule * Joinery drawing package * Tender pack and bid support
Payment
To book the work, we invoice 25% of the total price when the proposal is signed. We schedule survey and start work once that invoice is paid. We invoice the remaining 75% when we hand over the finished work for the project.
Every invoice is payable within 14 days of its date. If a payment is late, we pause issuing new drawings, updates, or tender responses until your account is back up to date. If a pause affects the programme, we will tell you what it means for deadlines, bidder timelines, and any landlord submission dates before we restart.
Revisions
Our fee includes two revision rounds at each design stage we issue for your review: test fit, concept, and detail level information. A “revision round” means you send us one consolidated set of comments for that stage, and we respond with one updated issue. This keeps decisions tidy and avoids the project drifting through a stream of small changes.
If you want additional rounds, new options after sign off, or layout changes driven by new information (for example landlord rules arriving late, or a headcount change), we will price the extra work and agree it with you in writing before we start.
Who owns what
Once the final 75% is paid, you have the right to use the drawings, schedules, and specifications we issue for this project, at this site, to tender, procure, and build the fit out. You can share them with your landlord, consultants, and contractors for that purpose.
We keep ownership of our working files, editable models, draft studies, and reusable details, including our joinery standards and specification tools. If you need editable files for handover to others, tell us what format and what it is for, and we will confirm what we can provide and any extra cost before we release them.
Portfolio use
We may photograph and show the finished project as part of our portfolio, including on our website, presentations, awards entries, and social channels. We do this to demonstrate built work, detailing, and sourcing in Portugal, not to share your operational information.
If you need the project kept private, or you need a delay before anything is shown (for example because of a launch date, lease terms, or investor approvals), tell us in writing. We will follow that request. If you ask, we will also avoid showing identifying details such as brand marks, exact address, or staff-only areas.
What we are responsible for
We are responsible for providing the services in scope with reasonable skill and care, and for issuing drawings and schedules that reflect the decisions signed off at the time of issue. We are not responsible for the contractor’s pricing, build means and methods, site safety, or the workmanship and coordination delivered on site.
We design within the base build manual and building or condo restrictions you provide. If those rules are incomplete, change, or arrive late, we are not responsible for redesign time or knock on cost unless we have agreed it as part of the scope. We also cannot guarantee availability of specific products, but we will specify items that can be sourced in Portugal within the programme and propose equivalents if something becomes unavailable.
Ending the project
Either of us can end the project by giving notice in writing. We will agree the notice period with you in writing, based on what is live at the time, such as tender deadlines, landlord submissions, and the amount of work in progress.
If the project ends, you pay for the work completed up to the end date, including any committed third party costs you approved. Once that payment is made, we will hand over what we have issued to date for the project, plus any agreed-in-writing work in progress that is in a reasonable state to release. We will also confirm what items were still pending so you can take the project forward without guesswork.
Signature
