Summary
You have a coordinated set for landlord review and tender, with a space plan, finishes, and FF&E that line up, so the fit-out price stays attached to what gets built.
You asked for a set that meets handover dates, Civil Defence requirements, and avoids gaps that turn into “assumed by others” on site. If you go ahead, we’ll start with a test fit and finish with a tender-ready package your fit-out team can build without guesswork.
We run this like a contractor-facing job. We measure what exists, we lock the space plan before we dress it up, and we write the same decisions into the drawings, the finishes schedule, and the FF&E schedule so three contractors are pricing the same thing.
Who you are working with
We’re a three-person studio focused on commercial interior design for fit-outs where dates and approvals drive the job. Salim Al Farsi leads the design and keeps the set consistent across plans, schedules, and specifications. Maya Thomas runs space planning and adjacency logic so the layout works operationally.
Nabil Rahman measures, surveys, and issues the as-built set that everything else is drawn from.
Most problems we’re called in to fix come from gaps between documents. A plan says one thing, the finishes schedule says another, and the contractor fills the gap with an allowance. We prevent that by freezing decisions in writing, flagging assumptions before tender, and issuing one coordinated tender package that is priced, built, and inspected against the same references.
The team
You’ll deal with the same three people throughout, and you’ll know who is making each decision and each drawing issue.
Team
Salim Al Farsi, Commercial interior designer. Commercial interior designer. Salim coordinates the set so the plans, elevations, and schedules stay aligned when decisions change.
Maya Thomas, Space planning lead. Space planning lead. Maya runs the test fit, patient or guest flow, and back-of-house logic, then locks the plan before tender.
Nabil Rahman, Site surveyor. Site surveyor. Nabil measures the unit, checks levels and openings on site, and issues the as-built measurement set we draw from.
Recent projects
These projects show the kind of commercial interior design sets we issue when a landlord manual and contractor pricing both need to line up.
Portfolio
Clinic test fit and fit-out. Took a shell-and-core unit from test fit through landlord submission and tender. The coordinated drawings and schedules let three contractors price the same scope, which shortened bid comparisons and reduced exclusions.
Restaurant shell-and-core layout. Developed the kitchen and seating plan around landlord MEP points and extraction constraints, then locked finishes and joinery intent before tender so site queries stayed focused on buildable details.
Office fit-out tender package. Surveyed an existing unit, issued as-built drawings, and produced a tender set with a finishes schedule and FF&E allowances. Contractor pricing came back consistent because the scope was written once and repeated accurately.
“The tender came back consistent, and the contractor didn’t hide behind assumptions.”
Operations manager, fitting out a new clinic unit
Our approach
We keep the job moving by getting the hard constraints on the table early, then recording each decision in the same places so it can’t drift between pricing and site.
1. Test fit and constraints Week 1 We review what you have from the landlord and the unit, then produce a shell-and-core test fit plan that shows rooms, circulation, and key clearances. We’ll send a short list of missing inputs that affect cost, like MEP points and ceiling heights. 2. Sign-off on finishes Week 2 We develop the concept into a material and finish direction that can pass landlord review. You’ll sign off the finish schedule in plain language, including what changes cost, like feature wall materials, floor transitions, and wet-area wall finishes. 3. FF&E and allowances Week 3 We build the FF&E and loose furniture schedule with budget allowances where final selection is still open. You’ll see what is fixed, what is an allowance, and what needs a decision before we freeze the tender set. 4. Tender and landlord issue Weeks 4-5 We coordinate the tender drawing set so it matches the outline specification, finishes schedule, and FF&E schedule. We package the landlord submission set using their fit-out manual requirements, then issue the tender package so contractors price one scope.
Feasibility and space planning summary
A written summary and plan that tests the unit against your operational needs, key clearances, and landlord constraints, with flagged risks that affect approval or cost.
SITE SURVEY AND AS-BUILT SET
Measured drawings based on a site visit, showing walls, columns, openings, levels where needed, and any site conditions that affect fit-out setting out.
CONCEPT DESIGN PACK FOR APPROVAL
A concept pack sized and formatted for landlord review, with plans and finishes intent presented clearly enough for compliance checks and sign-off.
Outline specification and finishes schedule
A schedule that lists finishes by area and element, with codes that match the drawings so the contractor can order and install the right material in the right place.
FF&E SCHEDULE WITH ALLOWANCES
A room-by-room FF&E and loose furniture schedule with budget allowances where selection is pending, so pricing stays comparable across contractors.
TENDER PACKAGE FOR CONTRACTORS
A coordinated tender issue with drawings and specification aligned, so three contractors can price the same scope and you can compare bids without reading exclusions.
What it costs
Choose the tier that matches how much is already known about the unit and landlord requirements. All prices cover commercial interior design through tender and landlord issue.
Priced items
Next steps
If you want us to hold time for your landlord submission and tender window, the next steps are straightforward.
1. Sign the proposal to book the work. 2. Pay the 50% booking invoice within 14 days of its date. 3. Send your available unit drawings, landlord manual, and any MEP information, and we’ll start the test fit.
Signature
Fee summary
Payment
To book the work, we invoice 50% when the proposal is signed. We invoice the remaining 50% when the finished work is handed over. Every invoice is payable within 14 days of its date.
What we need from you. Before we start the site survey and test fit, we need the landlord fit-out manual, any base-build drawings you have, available MEP information, and current site photos. Gaps here show up later as assumptions.
Revisions. Each package includes two revision rounds at concept and one revision round at tender, based on one set of consolidated comments. Further revision rounds are priced and agreed before we continue.
Changes. If the scope changes after sign-off on finishes or after we freeze the tender set, we will list what changes, what it affects, and the added fee and time, before we draw it.
Programme and review time. Our week-by-week programme assumes you return decisions and comments within two business days at each sign-off point. If feedback takes longer, the issue dates move by the same number of days.
Landlord and Civil Defence requirements
We will work to the landlord fit-out manual and any stated Civil Defence requirements you provide. If requirements change after submission, we will treat the redraws and resubmission as a change.
Tender pricing alignment. We issue drawings, schedules, and specifications as one coordinated set so contractors price the same scope. If a contractor prices against an older issue or substitutes without approval, we will flag the mismatch in writing.
Site access for survey. For the site survey and as-built measurement set, we need access to the unit, safe entry, and time on site without active fit-out works in the way. If access is limited, we may need a return visit.
Ownership of the work. Once the final payment is received, you own the issued design documents for this project and site. We keep the right to reuse our standard details and drawing templates across projects.
