Free Construction Schedule Template
A construction schedule covers the phases of a build, the tasks in each phase, and the order the work moves through on site.
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Once demolition starts or the slab goes down, the worry is the same on almost any job: the sequence slips, trades clash, and long lead orders turn into extra weeks of standing time. This Construction Schedule gives the work a clear run of stages, so the day to day plan feels like it’s being driven, not guessed, in stamp ink violet with Lora headings over Roboto body text.
Each column holds the work for one phase, from Pre-start and mobilisation through Finishes, joinery and handover, and the cards keep the crew moving in the right order. The early stages prompt the long lead ordering and site setup, the middle stages track structure and weatherproofing, and the later stages bring services, fit-off, and the snag list together so handover doesn’t turn into a scramble... and the board keeps the whole programme visible at a glance.
- Pre-start and mobilisation Cards cover contract and payment confirmation, milestone planning, long lead ordering, and getting the site set up before work begins.
- Strip-out and temporary works Cards track surveys of concealed services, protected strip-out, temporary supports, and waste removal so the site stays safe and secure.
- Foundations and slab Cards follow excavation, formwork and reinforcement, pours, and backfilling so the structure starts on the right base.
- Walling, ring beams and roof structure Cards move through walling, structural items, roofing, and waterproofing so the shell closes up in the right order.
- First fix services Cards cover first fix plumbing and electrical, insulation and vapour barriers, and testing and recording rough services.
In Plutio, the schedule runs as a project board, which means you add your own dates outside the board, then assign each card to whoever’s doing the work using tasks. The columns stay fixed as the flow of work, while the cards move across the board as each stage gets completed.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
6 columns carrying 26 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Pre-start and mobilisation | The Pre-start and mobilisation column holds cards for confirming terms, mapping milestones, ordering long lead items, and setting up the site compound.
|
Strip-out and temporary works | The Strip-out and temporary works column holds cards for surveying concealed services, controlled strip-out, temporary propping, and making the site secure.
|
Foundations and slab | The Foundations and slab column holds cards for excavation and set-out, reinforcement and formwork, pours, then backfilling and compaction.
|
Walling, ring beams and roof structure | The Walling, ring beams and roof structure column holds cards for walling, structural beams, roofing and coverings, then waterproofing and damp repairs.
|
First fix services | The First fix services column holds cards for first fix plumbing and electrical, insulation layers, and testing rough services.
|
Finishes, joinery and handover | The Finishes, joinery and handover column holds cards for plaster and screeds, fit-off items, tiling and decorating, external works, and closing out snags.
|
What happens when you install it
- A project is created with its board, 6 columns and 26 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Builders, renovation contractors, and project management teams running renovations or new builds where trades need a shared sequence to follow on site.
Questions about this project template
What should a construction schedule include?
A construction schedule usually lists the phases of the job, the tasks inside each phase, and the order the work needs to happen in. This board breaks that down into columns from mobilisation through handover, with cards for the work inside each stage.
Does a construction schedule need dates?
A construction schedule often gets shared with dates, but this template is a workflow board, not a calendar. The board carries the order of the work, and you add your own dates separately.
How do you stop a build from drifting once work starts?
A job drifts when the next trade isn’t clear, long lead items aren’t ordered early, or the handoffs between phases get missed. The column order keeps the sequence visible, and the cards make the next actions explicit for each stage.
Who should own and update the construction schedule?
The schedule needs one person driving updates, then the trades working from the current plan. This template expects you to add the people involved to the project and assign them to the cards they’re responsible for.
How do you handle long lead items in a construction programme?
Long lead items need to get ordered before the job reaches the stage where they’re required. The mobilisation stage in this board includes a card for placing orders for long lead items so the dependency doesn’t get missed.
How do you manage variations after opening up walls?
Variations often show up once concealed services and structure get exposed, which can change the sequence and who needs to be on site next. This board keeps the work grouped by phase so changes can be reflected by updating or adding cards in the relevant stage.
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