A contractor invoice covers billable work and materials, totals and due date, and the payment terms the client needs to settle the balance.
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A job gets opened up, dust sheets go down, and then somebody needs a contractor invoice that keeps the money side as controlled as the work. The hard part isn’t the math, it’s putting the payment terms in writing so a change behind the wall doesn’t turn into a week of “extras” and a drifting finish date. This template gives you the structure, leaving you to replace the placeholder lines and prices with the real ones for the job.
The client sees the breakdown first in Line items, then the totals and due date alongside clear payment wording in Payment is due on the date, including the 50% to book and 50% on completion schedule. A short closer sits under Thanks, I’ll get this finished on time for you, so the invoice ends on delivery and follow-through, not another round of back-and-forth. The page uses indigo with an olive button, with Raleway headings over Inter body text.
Once the lines and prices match the work, you send the invoice and the client pays online if you’ve connected a method under payments and receipts.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
| Part | What it covers |
|---|---|
Line items | A billable breakdown where you replace the placeholder work and material lines with the real items and prices for the job. |
Payment is due on the date | Payment terms with a totals block and due-date wording, including the 50% booking amount and the remaining 50% on completion. |
Thanks, I’ll get this finished on time for you | A short closing note that you can tailor to the site, the client, and the kind of work being wrapped up. |
Builders, renovation contractors, and project management trades billing for labour and materials after work on site.
Line items
Payment is due on the date shown above. It follows my agreed schedule: 50% to book the work and the remaining 50% on completion. If you cannot pay by the due date please let me know so I can agree next steps with you.
Totals
Thanks, I’ll get this finished on time for you
A contractor invoice usually includes line items for labour and materials, a totals section, a due date, and written payment terms. This template includes line items, totals, and a payment schedule the client can read and agree to.
Most contractors list each billable item separately so the client can see what they’re paying for and what changed. The line items section is where labour, materials, and any call-outs get priced as separate entries.
The invoice should say the split and when each part is due so neither side has to guess later. The payment terms here state 50% to book the work and 50% on completion, and you can adjust that wording if your schedule differs.
A written next step helps keep the job calm and prevents a payment delay turning into an argument. The payment section includes a line asking the client to get in touch if they can’t pay by the due date so next steps can be agreed.
Most contractors add a new priced line for the extra work or materials and keep it separate from the original scope. The line items section is set up for that kind of add-on, so the invoice stays readable even when the job changes.
Online payment depends on whether a payment method is connected before you send the invoice. The template supports that, so the client can pay online when you’ve connected payments.
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