In brief
You’ll have a clean, complete visual record of the event, with the key moments covered and the in-between coverage that shows scale, energy, and attendance without pulling people away from the programme.
We’ll cover the room, the speakers, the people, and the moments that prove what happened, even when timings slide and the light isn’t kind. You’ll get a complete set of usable images, delivered on a clear timeline. Next, we’ll confirm your run-of-show and shot priorities, then lock the date.
We start with a venue walk-through and light check, then a short run-of-show and shot list call so we know what can’t be missed. On the day, we arrive early for room details, keep pace through speakers and networking, and run group shots and VIP portraits quickly so the schedule keeps moving.
A bit about us
We’re Cloître Studio, a small team in Arles covering conferences, galas, and festival days. Camille leads the photography on the floor, Julien backs up coverage when the schedule is dense, and Élodie keeps the plan, timings, and handover moving. We built our way of working around one fact: event schedules change, and the photos still have to land.
People book us when they need proof, not fuss. We work with mixed light instead of fighting it, we keep the group shots tight, and we stay close to the run-of-show so we are in place before the moment happens. You get pictures that are usable for comms, sponsors, internal reporting, and next year’s planning.
Meet the team
You’ll deal with the same three people from booking through delivery, so decisions stay quick and the coverage stays consistent.
Team
Camille Morel, Lead event photographer. Camille leads event photography coverage on-site, tracks the run-of-show, and keeps an eye on the moments you will need for reporting and comms.
Julien Faure, Second photographer. Julien shoots as second photographer when it is worth splitting the room, covering simultaneous moments, and keeping candid coverage flowing during transitions.
Élodie Girard, Production and bookings. Élodie handles bookings and production, collects the shot list and timings, and manages selection, editing flow, and delivery so you know what is coming when.
Recent work
Here are three recent event photography coverage jobs that show how we handle pace changes, mixed light, and the moments that matter.
Portfolio
Full-day conference coverage. Covered registration, stage talks, breakout sessions, sponsor stands, and networking across two floors. Delivered 620 edited images, with speakers turned around first so comms could post the same evening.
Gala dinner and awards night. Shot arrivals, cocktail hour, stage awards, table reactions, and sponsor branding in low light. Ran 14 group shots in 22 minutes with a fixed list and a clear call-up order.
Festival day documentation. Followed a moving schedule across outdoor and indoor spaces, from set-up through peak attendance. Delivered 780 edited images, including wide context shots that showed crowd size and site layout.
“They kept up with the schedule and delivered photos we could use immediately.”
Events manager, a multi-session conference
Edited event photo gallery
A curated, edited set of images covering the room, key moments, speakers, networking, and details. Delivered as an online gallery you can share with your team and partners.
HIGH-RESOLUTION DOWNLOADS
Print-ready files for press and sponsor use, delivered inside the gallery for simple downloading. We keep colour consistent across mixed lighting so sets look cohesive.
WEB-READY IMAGE SET
A second set sized for web, email, and social posts, so your team is not resizing on deadline. Filenames are organised so you can find sessions and moments quickly.
Run-of-show shot priorities plan
A one-page plan built from your run-of-show and must-have list, showing when we will cover speakers, key moments, and group shots. It keeps decisions quick on the day.
GROUP SHOTS CALL-UP LIST
A tightened list for formal shots, ordered to reduce waiting and keep VIPs moving. We run the call-up on-site so you are not stuck chasing people between sessions.
USAGE LICENCE FOR EVENT COVERAGE
Permission to use the delivered images across your own channels and event reporting, plus PR and sponsor recap needs connected to the event. If you need broader campaign usage, we will price it clearly.
Pricing
Pick the coverage length that matches your run time, then add a second photographer or portrait corner if you need two places covered at once.
Priced items
Get started
If you want us to hold the date, the next step is signing and booking in the coverage so you can keep building the event around it.
1. Sign this proposal to confirm the booking. 2. Pay the 25% booking payment so the date is reserved. 3. Send your run-of-show and must-have shots, then we schedule the recce and call.
Signature
Fee summary
How do you handle low light indoors and mixed lighting?
We plan for it instead of hoping it behaves. We check the room lighting during the walk-through, set a baseline for stage and audience, and adjust as we move. We also edit for consistent colour so the full set looks like one event.
WHAT DO YOU NEED FROM US ON THE DAY TO NOT MISS ANYTHING?
A final run-of-show, one point of contact, and a short must-not-miss list are the big three. If someone can help gather people for group shots, those formal pictures move much faster and the programme stays on time.
CAN YOU WORK AROUND A TIGHT RUN-OF-SHOW AND LAST-MINUTE CHANGES?
Yes. We shoot events where timings shift all the time, so we stay close to the stage manager or your lead contact, watch transitions, and move early. If two key moments can overlap, we will flag it and suggest the cleanest fix.
DO YOU BRING A SECOND SHOOTER, AND WHEN DO YOU RECOMMEND IT?
A second photographer helps when you have simultaneous sessions, a large venue footprint, or a lot of VIP interactions to cover while the main programme continues. Julien joins as the second photographer add-on, so coverage stays complete without gaps.
Booking and payment
To book the date, we take 25% when you sign. The remaining 75% is due when we hand over the finished gallery. Each invoice is payable within 14 days of its date.
Changes to the plan. If your run-of-show, locations, or coverage hours change, we’ll confirm the updated plan in writing. If the change adds time or a second photographer, we’ll price it before we proceed.
What we need from you. By the day before the event, we need the final run-of-show, one point of contact, and your must-not-miss list. For group photos, we need one helper to gather people on cue.
Access and permissions. You’ll arrange access to the venue areas we’re meant to photograph and any required passes. If the venue or speaker policy restricts photography, tell us as soon as you have it so we can adjust coverage.
Second photographer
If you book the second photographer add-on, Julien Faure covers the areas we agree in the shot priorities plan. We’ll coordinate positions so speaker moments and networking coverage don’t leave gaps.
Delivery and handover. We deliver an edited event photo gallery with high-resolution downloads and a web-ready set. We hand over via an online gallery link, and the final payment falls due when that link is sent.
Usage licence. You receive a usage licence for event coverage, including your website, social, press releases, and internal comms. We keep the copyright and can use a small selection in our portfolio unless you ask us not to.
Cancellation and postponement. If the event is postponed, we’ll move your booking to the new date if we’re available. If the event is cancelled, the booking payment stays with us to cover the date we held and prep time.
