Summary
You’ll have a gallery you can use straight away: key moments covered, speakers and guests looking like themselves, and enough wide and detail frames to show what it felt like to be there.
You’re looking to lock in someone who can cover key moments as plans shift, without being managed on the night. Next, I’ll confirm timing, access, and the shot list, then I’ll send a simple booking link.
I start with a short call to go through your run sheet and the moments that cannot be missed. If I can, I’ll do a quick venue walk-through and make a lighting plan for the room. On the day I shoot to the schedule, move early for transitions, and keep group photos tight so the event keeps running.
Who you are working with
I’m Hannah Stuart, the photographer behind Stuart House Studio. I got into event work because I like fast-moving rooms where you only get one chance at the moment. I learned early that good event photos come from planning, not luck, so I build the timing, access, and lighting decisions before the first guest arrives.
People book me when they want coverage that stays calm while the schedule shifts. I read a run sheet, I ask about access and sightlines, and I’ll tell you what I need from your team so I’m in the right place before the moment happens. In editing, I cut hard, so you get variety and story, not 400 near-duplicates.
Recent projects
These are recent event and people-focused shoots where timing mattered, light was mixed, and the client needed usable images without chasing me for them.
Portfolio
Awards night coverage. Full-night event photography coverage built around a run sheet with fast handovers between speakers. I delivered a tight set of selects that covered arrivals, stage moments, sponsor signage, and the room atmosphere.
Corporate headshots on-site. On-site corporate headshots for a small team with limited time per person. I set a consistent lighting look and a simple flow so each person was photographed in minutes and the day stayed on schedule.
Engagement session outdoors. A couples session planned around soft evening light and quick location changes. I guided posing in small, clear prompts so the photos feel natural and there’s variety across close, mid, and wide frames.
“The photos told the whole night, and nothing important was missed.”
Event organiser, a multi-speaker evening event
Pre-event run sheet check
A call or email check-in to lock timing, key moments, access points, and any must-have group photos, so I’m moving to position before things happen.
VENUE WALK-THROUGH PLAN
A quick look at the room layout and lighting, then a simple plan for where I’ll shoot from, where lighting can go if needed, and what will slow group photos down.
EVENT PHOTO COVERAGE
Event photography coverage for the hours booked, photographed to match your schedule. I cover the room, the details you’ve paid for, and the moments that matter when the pace changes.
Curated image selection
A culled set of images with repeats removed, blinks cut, and the story kept intact. You get variety across people, moments, and scene-setting frames.
COLOUR AND EXPOSURE FINISH
A consistent colour pass across mixed lighting so the gallery looks like one event, not ten different rooms. Skin tones are corrected as part of this finish.
ONLINE GALLERY DELIVERY
A private online gallery you can share with your team. You can view, download, and select favourites without needing special software or file transfers.
What it costs
Pick based on how much of the run sheet you want covered, including the transitions between moments.
Priced items
Next steps
If you’d like me to hold the date, the next step is to lock in the hours and confirm the run sheet and access plan.
1. Sign the proposal to confirm the booking. 2. Pay the 50% booking payment so I can reserve the date. 3. Send your latest run sheet and key shot list, then I’ll start the venue and lighting plan.
Signature
Fee summary
How many hours do we need for this event?
Most events break into three parts: arrivals, the main program, and the social part after. If you tell me your run sheet and what has to be covered, I’ll suggest a block of hours that includes the moments and the transitions between them.
DO YOU BRING YOUR OWN LIGHTING FOR DARK ROOMS?
Yes. I bring lighting that can lift a dark corner, balance harsh overhead lights, and keep the look consistent as people move. I’ll confirm any venue rules around stands, power, and where I’m allowed to place lights.
When will we get the photos back, and how do we get them?
I deliver through an online gallery link. Turnaround depends on the length of coverage and the number of images, but I’ll confirm your delivery date when we lock the booking so you can plan any posts, reports, or sponsor wrap-ups.
CAN YOU GET THE GROUP SHOTS DONE QUICKLY WITHOUT DERAILING THE SCHEDULE?
Yes, as long as we plan it into the run sheet. I’ll ask who needs to be in each group, where it should happen, and who will help gather people. On the day I keep the prompts short and I shoot fast once everyone is in place.
Payment
A 50% deposit books the date when you sign. The remaining 50% is due when I hand over the finished gallery. Invoices are payable within 14 days of the invoice date.
Changes. If the run sheet, location access, or coverage hours change, I’ll confirm the revised scope in writing before I continue. Any added time or travel is billed at my current rate.
What I need from you. Before the event, I need the latest run sheet, key contacts for the day, and any venue rules that affect where I can shoot or place lighting. Delays here can push planning back.
Access and lighting. You’re responsible for getting me access to the venue areas I’m booked to cover and for confirming any restrictions. I bring my own lighting, but I can’t override venue rules on stands or power.
Group photos
For group shots, I’ll ask for a list of groups, a location, and one person to help gather people. If the list changes on the day, I’ll shoot what fits the time we’ve allowed.
Delivery. I deliver the finished photos through an online gallery link. I’ll confirm your delivery date when the booking is locked. The gallery stays live for a reasonable period for downloading and sharing.
Copyright and usage. I keep the copyright to the images. Once final payment is made, you can download and use the finished photos for your event and marketing. Selling the images or handing them to third parties needs my OK.
