Line items
Payment is due on the date shown above. A 40% booking fee is taken when you sign, with the remaining 60% due when I hand over the finished images. Late payment may delay delivery.
Totals
Thanks again, I enjoyed working with you
Free Portrait Photography Invoice Template
A portrait photography invoice covers the session line items, the totals due, and the payment terms, including a booking fee and final balance.
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Nobody books a portrait session to look like a stranger in their own photos, and the money part still has to feel straightforward. A portrait photography invoice gives the client one place to see what the session includes, what it costs, and what you’re expecting them to pay now versus later.
The template starts with Line items for the session and any add-ons, and the totals update from whatever prices you put in. The payment terms sit in Payment is due on the date, including a 40% booking fee at signing, the remaining 60% when the finished images get handed over, and a note that late payment can delay delivery... then Thanks again, I enjoyed working with you closes the invoice off without adding more terms.
- Line items Swap in your session fees and add-ons, since the template’s single line item is only a placeholder.
- Payment is due on the date Keep or adjust the wording for the 40% booking fee, the 60% balance on delivery, and the late-payment note.
- Totals Check the calculated total after you set your prices, tax, and any discount you’re applying.
- Thanks again, I enjoyed working with you Leave the closing note as-is or change it to match how you sign off with portrait clients.
In Plutio, you replace the placeholder line and price with your own, set the invoice date and due date, and send it to the client. If you’ve connected a payment method, the same invoice can be paid online, leaving you with the totals and terms already agreed in writing.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a portrait photography invoice
| Part | What it covers |
|---|---|
Line items | A line-item area where you enter your session and any extras, replacing the placeholder price before sending. |
Payment is due on the date | A short terms block that states when payment is due, how the 40% booking fee and 60% balance are handled, and when late payment may affect delivery. |
Thanks again, I enjoyed working with you | A closing message that finishes the invoice without adding extra conditions. |
Who it is for
Portrait photographers who need to bill for sessions and collect a booking fee and remaining balance on clear terms.
The invoice in full
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Questions about this invoice template
What should a portrait photography invoice include?
A portrait photography invoice usually lists the session and any add-ons as line items, shows the totals due, and states when and how payment is due. This one also includes a split payment structure with a booking fee and a remaining balance.
How do you invoice a booking fee for a photo session?
A booking fee gets invoiced by stating the deposit amount or percentage and when it’s taken, then stating when the remaining balance is due. The terms in this invoice specify 40% at signing and 60% when finished images are handed over.
When is the final payment due for portrait photos?
Final payment terms vary, but the invoice should say the trigger in plain language so nobody has to guess. This template states the remaining 60% is due when the finished images are delivered.
Can you accept payment online from an invoice?
Online payment depends on whether a payment method is connected on your side. The template supports sending the invoice and taking payment online when that’s set up.
Should an invoice mention late payment and delivery delays?
An invoice can include a short late-payment note when delivery depends on the balance being settled. This template says late payment may delay delivery, so the client sees that condition next to the due date.
How do you price portrait photography line items on an invoice?
Line items work best when each charge matches something the client recognizes, like a session fee and optional extras. This invoice starts with a placeholder line item, and you replace it with your own items and prices.
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