This Lawn Care Contract covers ongoing grounds maintenance at the property you manage, starting on the date you accept my proposal (or the date we both confirm by email if there is no proposal attached). The goal is simple: keep the turf, edges, and entry areas looking cared for week after week, without you having to chase a different mower every month. The details below are how I schedule the work, handle rain and site issues, and invoice you for the recurring plan you chose.
What I do
Grounds maintenance is a recurring plan with a regular weekly visit for mow, trim, and blow, plus seasonal and as-needed items based on the calendar and what I’m seeing on site. I’ll confirm a consistent service day, and I’ll keep the sidewalk and entrance edges from getting ragged between tenant turnovers.
* Weekly mow and trim * Blow off hard surfaces * Hard edging * Fertilizer and lime * Spring and fall cleanups * Mulch and bed weeding
What you can count on
I run this on a set route, so you’ll have a regular day of the week. If heavy rain, saturated turf, or standing water would rut the lawn or tear it up, I’ll still handle what I can that day (trim, hard edging, blow-off, and pickup), then I’ll return for the cut as soon as the turf can take it. You won’t be left guessing.
When you message me: Safety issues or property damage get a same-day reply when I’m working. Time-sensitive appearance issues (like the front strip getting shaggy before a showing) get a reply by the next business day with a plan. If I miss a scheduled visit without rescheduling it with you, I’ll make up the visit at the next available slot on my route.
Payment
This is a recurring service. I invoice each month at the start of that month, and nothing is due up front beyond that month’s invoice. Each invoice is payable within 7 days of its date.
If you ask me to add something that is outside grounds maintenance, like an extra cleanup, extra weeding rounds, or an added hauling trip, I’ll price it in writing and get your approval before I do the work. If weekly bag-and-haul mowing is important for your site, I can add it as an optional line item and price it separately so it’s not a surprise charge.
Price changes
I keep your monthly price steady during the current pricing period. I review recurring pricing at a regular interval based on my costs and what your property takes to keep looking right, including growth rate, mowing time, debris volume, and disposal fees.
If I need to change the price, I’ll tell you in writing before the new price starts, with the notice period I’ve set for my recurring plans. The notice will include when the new price takes effect and what, if anything, changed on site that’s driving it. If you don’t want to continue at the new price, you can end the recurring plan using the same notice rules in the Recurring billing and Termination sections.
Site access
You’ll make sure I can reach the turf areas, gates, and any needed exterior water spigots on the service day. If vehicles, locked gates, or construction block access, I’ll do what I can that visit and I’ll tell you what was missed.
If you need to give me keys, fobs, or gate and entry codes, we’ll share them directly and securely. I do not want codes written into this document, put into a web form, or sent in a regular email. If access details change, tell me before the next scheduled visit so I’m not stuck outside a gate while the edges keep growing.
What I need from you
You’ll name one main contact who can answer questions and approve any extras. If you manage the property for an owner, you’ll make sure the person approving changes has the authority to do so.
You’ll flag known hazards before I hit them, especially things that don’t show up until a mower finds them: loose gravel in turf, low landscape lighting, hidden irrigation heads, dog waste hot spots, unstable edging, or fresh utility work. You’ll also tell me about schedule changes that affect access, like move-ins, dumpster swaps, or pressure washing. When you respond quickly on decisions, I can keep the weekly rhythm tight and the site looking consistent.
Insurance
I carry liability insurance for grounds maintenance. If you want it on file, ask and I’ll send you a certificate of insurance.
You should keep your own property insurance in place for the building, hardscape, landscaping you already have, and tenant activity. Insurance does not replace good site information. The most helpful thing you can do is point out fragile windows near mowing lines, loose rock, crumbling curbs, and anything you already know is at risk, so I can adjust how I work around it.
If something goes wrong
If I damage something, I’ll tell you as soon as I see it, and I’ll follow up in writing with what happened and photos if I have them. If you spot an issue, tell me quickly in writing, ideally the same day, so I can see it before conditions change.
We’ll agree the fix before I move forward. Depending on what it is, that may mean I repair it, I arrange a trade to repair it, or I pay the reasonable cost to put it back the way it was. If the damage was caused by a hidden hazard you knew about but didn’t flag (like buried wire, loose gravel in turf, or an unmarked irrigation head), I’ll still help document it, but the cost to repair may sit with you.
Hiring and referrals
I’m the person doing the work you’re hiring, and my schedule only works if I can keep my regular route intact. While this agreement is running, you agree you won’t try to hire me directly as an employee or contractor outside this arrangement in a way that replaces the recurring service you’re paying for.
If you want to change the relationship, talk to me first and we’ll discuss options. This also applies for a period after the service ends, for the length of time I state for my recurring plans in writing. If you want to refer me to another property you manage, that is always fine, and I appreciate it.
Recurring plan
This is bought as a recurring monthly plan. It renews automatically each month, and I invoice at the start of each month as described in the Payment section.
Either of us can end the recurring plan with written notice using the notice period I’ve set for my recurring service, which I will confirm to you in writing (and which may be listed in your accepted proposal). During the notice window, the plan stays active and I’ll keep visiting on the normal schedule. If you need to pause service because of site work or access issues, tell me early. I’ll do my best to adjust, but a pause is not automatic unless we confirm it in writing.
What I’m responsible for
I’m responsible for doing the agreed grounds maintenance with reasonable care and for communicating when weather or site conditions change what can be done on a given visit.
I’m not responsible for problems I can’t control, like pre-existing drainage issues, diseased turf, pest damage, vandalism, tenant activity, or irrigation failures. I’m also not responsible for missed results when I can’t access the work areas on the scheduled day. If something needs more than routine maintenance, like a larger turf repair or a landscaping change, I’ll flag it and price it before I start so you can decide how you want to handle it.
Ending service
You can pause or end the plan by giving me written notice with the notice period listed in your accepted proposal (or the notice period I confirm to you in writing if there is no proposal). I’ll invoice through that notice window, because that time is reserved on my route for your property.
On the last service visit, I’ll leave the site in weekly-visit condition: turf cut if conditions allow, edges tidied, and hard surfaces blown off. You’ll return any keys or fobs that belong to you, and I’ll return any that belong to me. Any approved extras completed before the end date will be invoiced on the normal monthly cycle, unless we agree otherwise in writing.
Signature
