A massage intake form covers contact details, session preferences like draping and pressure, focus areas, pregnancy or medication notes, and appointment availability.
Before a first massage & bodywork session, the hard part is getting the right details without turning it into an awkward back-and-forth. A client wants to feel safe and heard, and they’re often trying to avoid booking the wrong kind of pressure or leaving with a new problem instead of less pain, so the massage intake form asks the questions up front under olive green headings in Raleway with Inter for the longer answers.
The form opens with a short introduction, then moves through contact details and the questions that shape the session. Draping is handled as clear choices, focus areas and goals come through in written responses, pressure gets set with plain language that also flags soreness risk, and pregnancy or medication gets checked before anything is booked... which means the practitioner starts the conversation from the client’s limits instead of guessing.
- Intro A short opening explains what the form collects before a first session and that the answers get reviewed before booking.
- Contact details Name, email, and phone number fields collect a way to follow up, with name and email required.
- Session preferences Draping, focus areas, pressure, and pregnancy or medication are captured in the same flow, so the plan matches the client’s tolerance.
- Goals A written prompt captures what the client wants from sessions, in their own words.
- Availability A final question collects days and times that suit the client for appointments.
Once the form is in Plutio, you share it, responses land in one place, and the answers are ready to review before you follow up to book.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in a massage intake form
| Part | What it covers |
|---|
Massage Intake Form | The opening text sets the context for a first session and explains what happens to the answers before booking. |
Your name | A required full-name field collects the client’s name for the record. |
Email address | A required email field gives you a reliable way to follow up. |
Phone number | An optional phone field captures a number if the client wants to share one. |
Session details | A short note introduces the questions that plan the massage & bodywork session. |
How would you like to be draped? | A multiple-choice question lets the client pick a draping preference, including staying clothed or deciding on arrival. |
Which areas should we focus on? | A required written field records the areas the client wants you to work on. |
What pressure do you prefer? | A required multiple-choice question captures pressure preference, including an option to discuss on arrival. |
Are you pregnant or taking medication we should know about? | A required yes/no question checks for pregnancy or medication notes before the session is planned. |
What do you want to get from your sessions? | An optional written question captures the client’s goals for their sessions. |
What days and times suit you for appointments? | An optional text field collects the times that work for scheduling. |
Who it is for
Massage therapists and bodyworkers who need first-session details for sports massage, clinical massage, or mobile massage before confirming an appointment.
The form in full
Massage Intake Form
This form gathers what we need before your first massage & bodywork session. Lotte Vermeulen or Mathias De Smet will review your answers and contact you to book.
- Your name (required)
- Email address (required)
- Phone number
Session details
A few quick questions to plan your massage & bodywork session.
- How would you like to be draped?
- Prefer to stay clothed (light pressure through clothes)
- Undress to underwear (common for table work)
- Undress fully (draping will cover you)
- Unsure, I will decide on arrival
- Which areas should we focus on? (required)
- What pressure do you prefer? (required)
- Light (gentle, relaxing)
- Medium (working tension)
- Firm / Deep (may cause soreness)
- Unsure, please discuss on arrival
- Are you pregnant or taking medication we should know about? (required)
- No
- Yes, I will complete the health form
- What do you want to get from your sessions?
- What days and times suit you for appointments?
