A t-shirt invoice covers the order line items, totals, and payment terms so the buyer knows what they’re paying and when production starts.
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Orders need to leave the door without surprises, but apparel buyers still worry the first batch will come out wrong and turn into refunds. This t-shirt invoice gives the order a clear bill, so the buyer sees what’s being made and what’s due before anything gets held up. The totals sit under a magenta and teal header in Zilla Slab and Inter, so the numbers stand out without looking like a poster.
The Line items section is where the order gets priced out, but the four items in the template are placeholders, so you swap in your own garment, print, setup, and shipping lines with your numbers. Under Payment is due on the date, the invoice spells out when payment is due, how setup and completion are split, what happens with ongoing monthly work, and that the order gets held and rescheduled if payment doesn’t arrive... which answers the question a buyer asks right before approving production.
Once the invoice is in your workspace, you replace the placeholder line items, check the totals, and send it to the client. If you want the invoice paid online, you connect a payment method before sending so the buyer can pay from the invoice instead of replying back and forth.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
| Part | What it covers |
|---|---|
Line items | The Line items section holds the priced products and services for the order, and the four included lines are there as placeholders. You replace the descriptions, quantities, and prices before sending. |
Payment is due on the date | The Payment is due on the date section carries the Totals and the payment terms, including the setup split and the hold and reschedule clause for late payment. You adjust the wording to match how you take deposits and how you invoice ongoing work. |
Print shops, screen printers, embroidery studios, and small apparel brands who need to bill for custom merchandise orders without leaving payment terms open to interpretation.
Line items
Payment is due on the date shown above. Setup is paid half at start and half on completion. Ongoing work is invoiced at the start of each month. If payment is not received by the date shown, we will hold the order and reschedule.
THANKS, LINA SHUKRI WILL CHECK PROOFS AND DANA ABU AISHA RUNS PRODUCTION
Totals
A t-shirt invoice usually includes the order line items, totals, and clear payment terms. This one also spells out a deposit split for setup and what happens when payment doesn’t arrive by the due date.
The invoice needs a line item breakdown plus terms that say what’s due up front and what’s due on completion. This template includes wording for paying setup half at the start and half on completion, which you can adjust to your policy.
Yes, an invoice can include a clause that the order gets held and rescheduled when payment isn’t received by the due date. This template includes that wording in the payment terms section.
Monthly work is often invoiced at the start of each month so production and fulfilment aren’t waiting on approval. This invoice includes a line in the terms that covers ongoing work being invoiced monthly.
An apparel invoice normally breaks out what’s being made and any charges that change per order, like garments, printing, setup, shipping, or add-ons. The template’s line items are placeholders, so you replace them with the lines that match the order.
Online payment depends on having a payment method connected before sending the invoice. The template supports that flow, so the client can pay from the invoice when online payment is set up.
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