Free Video Editing Workflow Template
A video editing workflow covers the stages of post production from ingest through rough cut, revisions, conform and grade, and final delivery.
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Footage lands, the deadline is fixed, and the risky part is the gap between “we’re cutting” and a cut that still matches the brief. The video editing workflow keeps the job moving in visible stages, so nobody vanishes into the timeline and resurfaces too late for fixes. The board uses office purple with a green accent under Fraunces headings and Roboto body text, so the checkpoints read like decisions, not noise.
Each column names a stage and the cards inside spell out what happens next: Ingest and sync covers media checks, audio sync, and organising selects; Rough cut builds the assembly and a first story and pacing pass; Notes and revisions covers the review export, revision rounds, and the moment the cut locks. Online conform and grade moves the timeline to high-res, then colour correction, stems, and a final mix and loudness pass, and Delivery and close finishes on exports, packaging, invoicing, and archiving.
- Ingest and sync Cards cover gathering and verifying media, syncing audio, and organising bins and selects before the edit starts.
- Rough cut Cards move from assembly to a story and pacing pass, with temporary music and titles added for review.
- Notes and revisions Cards cover exporting a review file, confirming revision rounds and a freeze date, then implementing notes through lock.
- Online conform and grade Cards cover high-res conform, colour correction and grading, audio stems, and the final mix and loudness pass.
- Delivery and close Cards cover exporting masters and transcodes, packaging and uploading delivery, invoicing, and archiving with backups.
In Plutio, the workflow runs as a project board with 19 cards, so you add your own dates and assign each card to whoever’s doing the work in tasks. The work stays in order from left to right, leaving the deadline pressure where it belongs, on the decisions in each stage.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What is on this board
5 columns carrying 19 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.
| Column | What is in it |
|---|---|
Ingest and sync | Cards cover gathering and verifying media, syncing audio to camera clips, and organising bins and selects so the edit starts from checked assets.
|
Rough cut | Cards cover building the assembly cut from selects, shaping story and pacing, and adding temporary music and titles for review.
|
Notes and revisions | Cards cover exporting and sharing a review file, confirming revision rounds and a freeze date, then implementing notes through lock.
|
Online conform and grade | Cards cover preparing conform lists, moving to high-resolution media, colour correction and grading, and finishing audio through a loudness pass.
|
Delivery and close | Cards cover exporting final masters and transcodes, packaging and uploading delivery, sending the final invoice and collecting balance, then archiving and handing over backups.
|
What happens when you install it
- A project is created with its board, 5 columns and 19 cards already there.
- Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
- Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.
Who it is for
Editors, post producers, and studios handling video editing & post for client projects that need visible stages, review rounds, and a clear finish.
Questions about this project template
What are the usual stages in a video editing workflow?
A typical video editing workflow runs from ingest and syncing through a rough cut, notes and revisions, online conform and grade, then delivery and close. This board maps those stages as columns so the work moves in order.
How do you stop a post project drifting during revisions?
A revisions stage needs a review export, agreed revision rounds, and a clear freeze or lock point. The Notes and revisions column includes cards for confirming revision rounds and a freeze date, then running the final revision round or confirming lock.
What happens after picture lock in post production?
Post-lock work usually shifts to conforming to high-resolution media, colour grading, and final audio. The Online conform and grade column covers conform, colour correction and grading, stems, and a final mix and loudness pass.
What do clients usually get at the end of an edit?
Delivery normally includes final masters and transcodes, plus packaged assets uploaded for handover. The Delivery and close column also includes archiving and handing over backups.
How do you organise media before you start cutting?
Editors typically verify the media, sync audio to camera clips, and organise bins and selects before building the assembly. The Ingest and sync column lists those steps as cards so the prep doesn’t get skipped.
Does a video editing workflow include colour grading and audio?
Many post jobs include both, even if specialists handle parts of the work. This board includes colour grading and audio steps in Online conform and grade, including stems, mix, and loudness.
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