Line items
Payment is due on the date shown above. We require 40% to book when a proposal is signed and 60% on completion. If payment is late we will contact you to arrange settlement.
Totals
Thanks, we'll call with the diagnostic and next steps
Free Auto Repair Invoice Template
An auto repair invoice covers the work and parts charged, the totals due, and the payment terms attached to the bill.
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A car comes in because something feels off, and the driver wants to know the fix won’t leave them back on the shoulder next week. An auto repair invoice helps the handover land cleanly by showing what got charged and what’s due, without turning the bill into a phone call.
The invoice keeps the focus on the specifics. Line items hold the parts and labour you’re charging for, leaving you to swap the placeholder lines for your own descriptions and prices. Raleway headings over Inter body text sit on deep teal with a sand accent, so the totals and terms read like they were checked, not guessed.
- Line items Replace the five placeholder lines with your own parts and labour, then set the prices for each charge.
- Payment is due on the date The payment terms spell out what’s due when, and the section carries the totals for the full amount owed.
- Thanks, we'll call with the diagnostic and next steps The closing note leaves a clear next step so the customer knows what happens after the invoice is sent.
Once the invoice is in your workspace, you change the line items and send it to the client. If you’ve connected a payment method, the same invoice can be paid online and you get the record of what was paid.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
What to include in an auto repair invoice
| Part | What it covers |
|---|---|
Line items | The line items table holds the billable parts and labour, so you can replace the placeholder descriptions and prices before sending. |
Payment is due on the date | This section carries the totals and the payment terms, so the due timing matches the job and your deposit split. |
Thanks, we'll call with the diagnostic and next steps | The closing message sets expectations for follow-up, so the customer knows when you’ll call and what you’ll confirm next. |
Who it is for
Auto repair shops, mobile mechanics, collision repair centres, and EV servicing teams billing a customer after diagnostics or completed work.
The invoice in full
Questions about this invoice template
What should an auto repair invoice include?
An auto repair invoice should list the parts and labour charged, show the totals due, and state the payment terms. This template includes line items, a totals block, and written payment terms on the invoice.
How do I list parts and labour on a car repair invoice?
Parts and labour usually go on separate line items with clear descriptions and prices for each charge. This invoice gives you placeholder line items to replace with your own work and parts.
Can an auto repair invoice include a deposit and final payment split?
Yes, an invoice can spell out a split so the customer knows what’s due up front and what’s due on completion. The payment terms in this template state 40% to book and 60% on completion.
How do I show totals, tax, or discounts on a mechanic invoice?
A totals section puts the amount due in one place, and tax or discounts get applied in the totals rather than hidden in the line items. This invoice includes a totals block under the payment terms section.
Can customers pay an auto repair invoice online?
Customers can pay online if you connect a payment method before sending the invoice. The invoice still works as a standard bill even if you don’t take payment online.
How do I explain payment terms on an auto repair invoice?
Payment terms usually state when payment is due and what happens if payment is late. The template includes wording that says payment is due on the date shown above and that late payment triggers a contact to arrange settlement.
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