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Templates / Project

Free Goal Planner Template

A goal planner covers the steps and tasks that move a goal from intake through weekly check-ins, progress reviews, and a close-out.

Goal Planner template preview

Language:

en

Category:

Last updated:

October 2026

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Big goals usually don’t fall apart because the idea was wrong. Goals slip when the week gets noisy, priorities get re-stacked, and accountability turns into a pep talk that never reaches the next action. The Goal Planner gives the work a place to live as a project, so the plan stays concrete, repeatable, and shared with whoever’s helping you follow through.

The board reads in a clear run from first contact through ongoing sessions and a closing wrap-up, with each stage already broken into the specific actions that keep momentum moving. Indigo and safety-green accents sit under Zilla Slab headings with Inter body text, so the board feels organised and direct without sounding like a motivational poster... and the work stays about what happens next, not somebody else’s definition of progress.

  • Enquiry and intake Covers the first contact, scheduling, and intake steps, so the board starts with a clear handoff into the work.
  • First session Holds the prep, the session itself, and the follow-up actions, so the initial plan doesn’t end when the call does.
  • Weekly sessions Tracks session notes, action items, reminders, and goal adjustments, so accountability stays tied to specific next steps.
  • Progress review and reset Builds in a mid-point review and a reset of checkpoints, so the plan can change without losing the thread.
  • Finish and renew Wraps the work with a closing review, a handoff summary, and next-term options, so the goal ends with a clean next step.

Once the board is in your workspace, you add the right people and assign the tasks, then plug in your own dates as you go since the columns carry the order of the work rather than a calendar. The result is one board everyone can come back to between sessions, with the next actions and accountability checks sitting in the open instead of in a notebook.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What is on this board

5 columns carrying 16 cards. Adding it builds the whole thing as a project in your workspace, with every column and card in place.

ColumnWhat is in it

Enquiry and intake

Covers intake scheduling and the early questions, with tasks you assign to the person doing the intake work.

  • Respond to enquiry and schedule intake
  • Send intake questionnaire
  • Conduct intake and coaching focus interview

First session

Holds first-session prep, the session, and the follow-up actions, leaving you to update the notes and assign the next steps.

  • Prepare first-session agenda
  • Run first coaching session
  • Record session summary and actions

Weekly sessions

Tracks the repeating weekly rhythm, including notes, action items, reminders, and priority changes as the goal shifts.

  • Run weekly coaching session
  • Log session notes and action items
  • Check accountability and send reminder
  • Adjust goal map and priorities

Progress review and reset

Gives you a place to run a mid-program review and reset timelines and accountability checkpoints based on what’s happened so far.

  • Facilitate mid-program review session
  • Update goal plan and timelines
  • Reset accountability checkpoints

Finish and renew

Covers the close-out review, renewal options, and a final handoff summary, so the work ends with written next actions.

  • Run closing session and review progress
  • Offer renewal and next-term options
  • Prepare handoff summary and future actions

What happens when you install it

  • A project is created with its board, 5 columns and 16 cards already there.
  • Nothing carries a due date, because a board holds the order the work runs in rather than a calendar. The dates go on once you know when the job starts.
  • Every card opens as a task with its own description, assignee, dates, subtasks and files, and columns are renamed, reordered or deleted like any other.

Who it is for

Coaches and practitioners running career coaching, relationship coaching, or accountability coaching who want a consistent way to move clients from intake through a close-out.

Questions about this project template

What should a goal planner include?

A goal planner usually includes the stages of the work and the tasks that happen in each stage, from intake through follow-ups and review points. This board includes intake, a first session, weekly sessions, a progress review and reset, and a finish and renew stage.

Is this a document I send to a client to sign?

This template is a project board, not a proposal or contract. The board is for running the work, with cards you assign and move as each step gets done.

How do I use a goal planner when priorities keep changing?

A goal planner works best when the steps stay in order, but the actual actions can be updated as the goal changes. The weekly stage includes adjusting the goal map and priorities, and the board includes a reset point during the progress review.

Does this goal planner include dates or a calendar?

The board carries the order of the work rather than a calendar, so it doesn’t include dates by default. You add your own dates as needed, based on how the sessions get scheduled.

How do you run the sessions, and what do you have me do between them?

This board follows a flow of intake, a first session, weekly sessions with notes and action items, a mid-program review, and a closing wrap-up. Between sessions, the cards cover action items, accountability checks, and reminders so the work doesn’t disappear between calls.

What if I don’t know what I want yet?

A goal can start as an intake conversation and get refined once the first sessions happen. The board starts with enquiry and intake tasks, then builds toward weekly sessions where priorities can be adjusted as clarity shows up.

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