A mechanic invoice covers the work and parts being charged, the totals, and the payment terms for when the balance is due.
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A vehicle comes in with a noise, a warning light, or crash damage, and the customer wants numbers they can trust before anything gets swapped. Extra parts and extra labour can turn into a nasty surprise, so a clear mechanic invoice matters as much as the fix itself, with pricing that stays readable under Poppins headings in plum with teal accents.
The template keeps the chargeable work up top in Line items, then the customer hits the payment rules before anything gets fuzzy. The Payment is due on the date section spells out the 30% deposit to book the work, the remaining 70% due on handover, and what happens if the bill isn’t paid by the due date, followed by the closing note, Thanks for trusting us with your vehicle.
In Plutio, you replace the placeholder line and prices, then send the invoice and collect payment online if you’ve connected a payment method.
We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.
| Part | What it covers |
|---|---|
Line items | Line items holds the parts and labour being charged, which means the only thing you change before sending is the descriptions and prices. |
Payment is due on the date | Payment is due on the date carries the Totals and the payment terms, including the 30% deposit, the 70% balance on handover, and what happens if the invoice isn’t settled on time. |
Thanks for trusting us with your vehicle | Thanks for trusting us with your vehicle finishes the invoice with a short closing note you can leave as-is or rewrite to match your tone. |
Mechanics, collision repair shops, and EV servicing garages sending customers a bill that needs clear parts, labour, and due-date terms.
Line items
Payment is due on the date shown above. We take 30% to book the work when you sign the estimate and the remaining 70% is due on handover. If unpaid by the date shown we will retain the vehicle until settled.
Totals
Thanks for trusting us with your vehicle
A mechanic invoice usually includes the parts and labour being charged, a totals block, and the payment terms. This template includes line items, totals, and written payment wording for the due date and balance.
A deposit can be written into the payment terms so the customer knows what’s due before work begins. This invoice includes wording for a 30% payment to book the work and the remaining 70% due on handover.
A repair invoice works best when the customer can see what they’re paying for line by line. This template gives you a line-items section where you can enter parts, labour, and any other charges as separate lines.
Some shops include a retention clause in the payment terms so the customer knows what happens if the invoice goes unpaid. This template’s payment section includes wording that the vehicle will be retained until the invoice is settled if it’s unpaid by the due date.
An invoice can be sent online, and payment can be collected online if a payment method is connected. This template notes that online payment depends on having a payment method connected.
Clear line items and payment terms reduce surprises, but approval before extra work usually needs a separate acceptance step. If you need sign-off first, a [proposal](/product/proposals) can cover what’s urgent, what can wait, and the price before the invoice gets issued.
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