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Templates / Proposal

Free Pet Sitting Proposal Template

A pet sitting proposal covers the visit options, what happens at each session, who’s providing the care, and the payment and emergency terms.

Pet Sitting Proposal template preview

Language:

en

Category:

Last updated:

October 2026

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The trip comes up, the rota changes, or the usual backup can’t cover it, and now someone needs to hand over keys and trust that the visits won’t get skipped or rushed. This pet sitting proposal gives the client a clear run through how care works, what gets checked each time, and what happens if anything goes wrong, before anyone talks about booking.

The proposal opens with The short version, then backs the promise up with About us and Team, so the client knows who’s turning up and who holds access details. What a session looks like spells out the meet-and-greet, access setup, and the steps inside a visit, with check-ins that cover arrival, what got done, and locking up. The pricing sits in a deep green and carmine layout under Zilla Slab headings, and the later pages answer the questions clients tend to ask about keys, walks, cancellations, and emergencies.

  • The short version Summarises the care routine and the check-ins the client can expect, then points to the next steps for confirming dates and access.
  • What a session looks like Explains how the meet-and-greet and access setup work, plus what happens during a booked visit so routines don’t get guessed at.
  • What it costs Holds the priced option 10-visit pack, which you replace with your own price before sending.
  • Getting started Carries the acceptance and signature step and a fee summary, and spells out what the client sends over next, like routine notes and vet details.
  • Emergencies and pet illness Covers what happens if a pet gets sick or the house has an issue, including how contacts, vets, and medication instructions get followed.

Once the prices are swapped into What it costs, the proposal goes out and the client accepts and signs online. The signed copy sits alongside the payment terms and emergency notes, leaving fewer loose ends to chase before the first visit.

We went from spending hours on every proposal to creating fully customized ones in under 5 minutes. That's not an exaggeration - we timed it.

Yazan & Mawaheb
Yazan & MawahebAgency Owners

What to include in a pet sitting proposal

PartWhat it covers

The short version

A plain-language overview of the care routine, check-ins, and lock-up expectations, with the next steps for confirming dates.

About us

Background on the sitter or team and how handovers, written routines, and visit timing are handled.

Who you will work with

A short note on who the client deals with and how keyholding and accountability stay clear.

Team

Introduces the people providing care and what each person covers, so the client knows who may be at the door.

What a session looks like

Breaks a session into meet-and-greet, access setup, and the on-visit steps, including notes, meds, and the lock-up process.

What it costs

A priced section with the visit option the client chooses, which you update with your own price before sending.

Getting started

Acceptance steps with a fee summary and signature, plus what information the client supplies for routine and emergency cover.

Payment

Explains when invoicing happens for weekly plans versus single visits, the payment due window, and the key, alarm, and cancellation expectations.

Emergencies and pet illness

Sets out how pet illness, home issues, and medication or special feeding get handled using the contacts and instructions the client provides.

Who it is for

Pet sitters, dog walkers, and overnight sitting providers who need a written proposal a client can read and sign before handing over access and dates.

The proposal in full

The short version

You can leave the house knowing your pet has been fed, walked, and settled, and you’ll get check-ins that show we arrived, what we did, and that the door is locked and the alarm is set.

Most people come to us when work travel or a rota change means the usual backup can’t cover it. You’ll have a sitter who shows up when agreed, follows the routine you’ve written down, and locks up properly after every visit. Next up, we’ll set the meet-and-greet and confirm dates.

We start with a meet-and-greet, then set up home access so we can come and go safely without guesswork. We take routine notes you can glance at later, then run each visit the same way: arrive on time, feed and refresh water, do the walk or check-in you booked, and leave the home secured.

About us

We’re a small pet sitting and walking team based in Galway. Siobhán Kelly set Claddagh Keys up after years of being the person friends rang when they needed a keyholder who would turn up, follow the notes, and not wing it. We do the same thing for clients now, with proper handovers, written routines, and visits that run to time.

Most sitters can walk a dog. The difference is what happens around the walk. We write down the routine you want followed, we confirm access details before the first visit, and we message after each visit with the basics you care about. If something changes on our side, you hear it early, with the plan for cover.

Who you will work with

You’ll deal with real people, and you’ll know who has your keys and who is calling to the door.

Team

Siobhán Kelly, Owner, lead pet sitter. Siobhán is your main point of contact, runs the meet-and-greets, and keeps the routine notes and access details tidy and up to date.

Eoin Murphy, Dog walker. Eoin handles most weekday walks, including towel-downs and lead checks, and he’ll flag anything unusual the moment he sees it.

Niamh Walsh, Pet sitter. Niamh covers drop-in visits and daytime sits, with a steady focus on feeding routines, medication notes, and leaving the house as found.

Ciarán O'Flaherty, Overnight sitter and cover walker. Ciarán covers overnight pet sitting and backup walks, and he’s the one we send when the booking needs an early morning handover.

“Every visit happened on time, and the updates made it easy to relax.”

Dog and cat owner, a household with a changing work rota

What a session looks like

A session is one booked visit, such as a drop-in, a 45-minute walk, or an overnight sit. Sessions happen at your home and nearby walking routes. Before the first booked session, we do a meet-and-greet and agree the routine notes and access setup.

1. Meet-and-greet Before start We meet you and your pet at home, go through feeding and walking routines, and note the small things that stop mistakes. We’ll check leads, harnesses, food storage, bins, and where towels live for wet-weather returns. If medication is involved, we write down doses, times, and where it is kept. 2. Access setup Before start We agree how we’ll get in and out, and we test it once so the first visit is not trial-and-error. That includes keys, lock turns, alarm steps, and any gate codes. You tell us which door to use, where to park, and where the key should live between visits. 3. The visit Each session We arrive within the agreed window, then follow the routine in order. For a drop-in, that usually means feed, fresh water, litter or quick garden break, and a short play or calm check-in. For a walk, we do a lead and harness check, walk to time, then towel down and settle them back in. 4. Review and changes As needed If routines change, you can message us and we’ll update the notes so the next visit runs the same way. If we see a pattern that affects the booking, like food being left untouched or a sore paw after a walk, we’ll tell you what we saw and what we did on that visit.

What it costs

Pick the option that matches how often you need us in. If you’re not sure, start with a single visit and we’ll set a rhythm from there.

Priced items

Getting started

If you want to book pet sitting dates, we can lock them in and get the meet-and-greet in the diary.

1. Sign the proposal to confirm the dates and the type of visits. 2. Send your routine notes, emergency contact, and vet details. 3. Meet us for the handover, then we start on the first booked session.

CAN YOU DO A MEET-AND-GREET FIRST AND SEE HOW THEY TAKE TO YOU?

Yes. We book a meet-and-greet before the first pet sitting session. You’ll see how your pet responds, we’ll go through the routine together, and we’ll agree access and lock-up so the first visit is straightforward.

ARE THE WALKS ONE-TO-ONE OR WITH OTHER DOGS?

You can book a solo walk or a small-group walk. We’ll confirm which one you want before we schedule anything, and we won’t switch a solo booking into a group walk without checking with you first.

WHAT DO YOU DO IF THEY GET SICK, SLIP THE LEAD, OR THERE’S A PROBLEM WITH THE HOUSE?

We follow the emergency contacts and vet details you give us, and we call you as soon as we’ve got the immediate situation safe. If it’s a home issue, we secure the property first, then contact you with what we can see and what we’ve done.

HOW DO YOU HANDLE KEYS, ALARMS, AND LOCKING UP AFTER A VISIT?

We agree one access method, write it down, and test it before the first booking. After every visit we lock the door we used, check the same points each time, and set the alarm exactly as you’ve shown us.

Signature

Fee summary

Payment

For a weekly care plan, we invoice at the start of each week, before the visits happen. For single visits and visit packs, we invoice when we confirm the booking. Every invoice is payable within 7 days of its date.

Meet and greet. We book a meet-and-greet before the first pet sitting session. We use it to go through feeding, walking, meds, keys, alarms, and lock-up, and to confirm whether walks are solo or small-group.

Keys and access. We agree one access method, write it down, and test it before the first booking. After each visit we lock the door we used, check the agreed points, and set the alarm exactly as you showed us.

Cancellations. If you need to cancel or move a visit, tell us as soon as you can. Our cancellation notice window, late-cancellation fee, and no-show fee are set by us and confirmed in writing when you book.

Using packs and plans. Visit packs are used until they’re finished, and weekly care plans cover the sessions listed for that week. Any expiry dates, pause rules, or changes to the weekly rhythm are set by us and confirmed when you book.

Emergencies and pet illness

If there’s a problem, we get the immediate situation safe first, then call you using the contacts and vet details you’ve given us. If we can’t reach you, we follow the next contact on your list.

Home issues. If there’s an issue with the house during a visit, we secure the property first, then contact you with what we can see and what we’ve done. If you want us to wait for a tradesperson, we’ll agree the extra time.

Medication and special feeding. We can do medication and special feeding as part of pet sitting when you show us the routine at the meet-and-greet. We follow your written instructions, and we’ll tell you straight away if something doesn’t go down as planned.

What pet sitting is not. Pet sitting supports your routine, but it isn’t veterinary care, training, or behaviour work, and we can’t guarantee outcomes like eating, toileting, or calm behaviour while you’re away. We’ll keep you informed and follow your instructions.

Questions about this proposal template

What should a pet sitting proposal include?

A pet sitting proposal usually includes what a visit covers, who provides the care, the available booking option, and the payment terms. This one also covers access and lock-up expectations and what happens in emergencies or pet illness.

Do I need a meet-and-greet before pet sitting starts?

A meet-and-greet is common because the sitter needs the routine, medication notes, and access method confirmed before the first visit. This proposal describes the meet-and-greet and access setup as the first steps before booked sessions.

How do pet sitters handle keys, alarms, and locking up?

Key and access handling should spell out how entry works, what gets checked, and what “locked up” means for that home. This proposal includes an access method that gets tested before the first booking and check-ins that confirm the door and alarm steps.

Are dog walks one-to-one or group walks?

Dog walking can be solo or small-group, and the safest approach is to confirm the type of walk before the booking starts. This proposal includes that question and makes the walk type part of what gets agreed up front.

What happens if a pet gets sick during a visit?

A sitter normally gets the immediate situation safe first, then contacts the owner using the emergency details provided. This proposal also covers vet details, what happens if the owner can’t be reached, and how medication instructions are followed.

When does payment happen for pet sitting?

Payment timing depends on whether the booking is a weekly plan or a one-off visit or pack. This proposal states that weekly care plans are invoiced at the start of the week before visits, while single visits and visit packs are invoiced when the booking is confirmed, with payment due within 7 days of invoice date.

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