Invoicing and payments

Plutio handles the full invoicing cycle: create an invoice, add line items with the block editor, send it to your client, and collect payment online

ACH payments

ACH payments process US bank transfers through Stripe with lower fees than card payments. Clients enter their bank account details directly on the...

Creating an invoice

A new invoice starts in the block editor, where line items, text blocks, images, and other content blocks can be arranged into exactly the layout your...

Discounts

Discounts on invoices can be applied as a percentage or a fixed amount, at the item level or the invoice level.

Editing a sent invoice

Once you've sent an invoice, some fields can still be changed and others are locked. The restrictions depend on the invoice's current status.

How to cancel a subscription

Cancelling a subscription stops all future invoices from being generated. The cancellation can be reversed before the current billing period ends.

How to charge in different currencies

Each invoice has its own currency setting. You can send invoices in any supported currency regardless of your workspace's default.

How to delete an invoice

There are two ways to delete an invoice. From inside the invoice Open the invoice you want to delete. Verify it's the correct one. Click Actions → Delete.

How to edit a subscription

Editing a subscription puts it back into Draft status so you can change its details. You'll need to resend it to the subscriber to reactivate it.

How to pause a subscription

Pausing a subscription temporarily stops it from generating new invoices. Unlike cancelling, you can resume a paused subscription later.

Invoice block editor

The invoice block editor uses the same drag-and-drop interface as the proposal editor, so building an invoice feels identical to building a proposal.

Invoice numbering and prefixes

Every invoice gets a unique number, generated automatically in sequence. The numbering format, prefix, and starting number are all configurable, so...

Invoice settings

Invoice settings control the defaults that apply to every new invoice you create. You will find them in Settings > Financials.

Invoice subscriptions - recurring billing

Recurring billing (auto billing) charges a client's saved card automatically on each billing cycle. The client enters their card details once during the...

Invoice subscriptions - recurring invoicing

Recurring invoicing (manual billing) generates a new invoice on a set schedule and sends it to the client each cycle.

Invoice templates

Invoice templates preserve the block layout, line items, tax configuration, and design of an invoice so the same structure can be reused across new...

Invoices overview

Invoices are built with the same drag-and-drop block editor used for proposals. The layout, content, and design are fully customisable.

Online payments - bank transfer

Bank transfer details can be added to any invoice, giving clients the option to pay manually via wire transfer, BACS, or direct deposit.

Online payments - PayPal

PayPal connects to your Plutio workspace and, once linked, invoices display a "Pay with PayPal" button alongside any other enabled payment methods.

Online payments - Square

Square connects to your Plutio workspace through OAuth, and once authorised, card payments can be processed directly on invoices through your Square...

Online payments - Stripe

Stripe connects to your Plutio workspace through a one-time OAuth flow, and once connected, invoices can accept card payments...

Overdue invoices and reminders

When an invoice passes its due date without payment, the status changes to "overdue" automatically. No manual status update is needed.

Receipts

When an invoice payment clears, a receipt is generated automatically. The receipt records the payment amount, date, method, and the invoice reference,...

Recording a manual payment

When a client pays outside of your connected payment processor (by bank transfer, check, cash, or any other method), you can record that payment manually...

Sending invoices

Invoices reach clients two ways: by email with a customizable message, or through a direct shareable link.

Split payments (deposits)

Invoices can be configured for split payments, so clients pay a deposit upfront and the remaining balance later.

Tax rates and tax configuration

Tax rates are created once in settings and applied to invoices with a click. Each tax rate has a name, percentage, and optional description, and multiple...

Transactions (income and expenses)

Transactions track income and expenses that don't flow through invoicing. Software subscriptions, contractor payments, cash receipts, and other costs or...

When recurring invoices are sent

When you create a subscription, it generates invoices automatically on a schedule. Here's how the timing works and what controls when each invoice appears.