Help Center / Invoicing and payments /
Editing a sent invoice
Once you've sent an invoice, some fields can still be changed and others are locked. The restrictions depend on the invoice's current status.
What you can change on a sent invoice
After an invoice moves out of Draft (to Pending, Overdue, or Viewed), you can still edit these fields:
- Invoice title
- Project
- Issue date
- Due date
- Payment options (which payment methods are available to the client)
- Reference
- Design options and theme
- Block design options
- Status
- Receipt template
- Redirect URL (where clients land after paying)
- Split payment options
What you can't change on a sent invoice
These fields are locked once the invoice is no longer in Draft:
- Line items (content blocks, amounts, quantities)
- Client
- Currency
- Tax
- Discount
- Custom fields
- Total amount
If you need to change any of these, you have two options: cancel the current invoice and create a new one, or duplicate the invoice and make your changes on the copy.
What you can change on a paid invoice
Once an invoice is marked as Paid, editable fields are further restricted to:
- Invoice title
- Project
- Status
- Amount paid
- Payment date
- Payment method
How edits affect the client view
Any changes you make to a sent invoice are reflected immediately on the public invoice link. If the client opens the invoice after you've updated the due date, design, or payment options, they'll see the updated version.
Keep in mind:
- Changing the due date to a future date on an overdue invoice automatically reverts the status to Pending. If the new due date passes, the status will change back to Overdue.
- Changing payment options updates which payment methods the client sees on the invoice page.
- Changing the status to Cancelled makes the invoice unpayable. The client will see a cancelled notice.
Editing subscription invoices
Invoices generated by a subscription have additional restrictions. You can't change the client, payment options, type, status (in most cases), or custom fields on a subscription invoice. However, you can:
- Change the status to Cancelled.
- Mark a Pending or Overdue subscription invoice as Paid.
- Change a Paid subscription invoice to Refunded.
- Change a Cancelled subscription invoice back to Pending.
- Change a Refunded subscription invoice back to Paid.
To change the template for future invoices, edit the subscription itself rather than individual invoices it has generated.
